Contract Summary

  
Facilitators and Facilitation Services    Two-Tier   
Contract#:  05814   Replaces: 32010    
Facilitator and Facilitation Services to be used to procure similar to those services listed below, or any other services associated with Facilitators and Facilitation services.

Facilitators and Facilitation

Facilitation shall include, but is not limited to, services to provide an objective third party to help design meetings or public sessions, guide discussions, decision making, planning, or information sharing sessions attended by people with differing positions, agendas, etc.

Facilitators should be able to:
• Analyze and understand current issues and conflicts.
• Recommend right techniques/tools for team improvement.
• Provide training and support.
• Participate and manage team meetings.
• Ensure time keeping throughout the project.
• Ensure effective communications.

Facilitators should understand the following concepts:
• Guiding customs of the community with whom the facilitation is occurring.
• Observational skills; recognizing contributions of individuals in the group.
• Flexibility.
• Imagination and brainstorming within a specific time frame.
• Perseverance and tolerance.
• Balance - between individual opinions and group.
• Encourage and validate.
• Questioning with silence.
• Explicit and implicit connections.

Facilitators should possess the following skills:
• Good preparation skills.
• The ability to create an appropriate environment for the meeting.
• Setting expectations and ensuring clarity of purpose, role and outcomes.
• The ability to quickly develop rapport and establish trust.
• Active listening skills.
• The ability to ask ‘good’ questions and be appropriately challenging.
• Be non-judgmental.
• Be supportive.

Facilitators should be:
• External to the team and to be seen as independent by the team.
• Confident at meetings involving professionals, and experienced at meeting facilitation.
• Neutral to the results obtained.

Facilitators should NOT be:
• A member of the team or work with or alongside the team on a day-to-day basis.
• Significantly more junior than the most senior member of the team.
• Managed or accountable to a member of the team, or manage anyone within the team.

Facilitator steps to be performed:
• Schedule and agree key dates for meetings.
• Prepare for the meetings.
• Facilitate the meetings.
• Record all meeting actions.



***What are 2-Tier Contracts?***
DES manages multiple 2-Tier Contracts for non-IT professional services. These non-IT 2-Tier Contracts work like this:
• Tier 1: General (wide) category scope procurement is posted and completed by Enterprise Services to Pre-Qualify Bidders with in a category (example Facilitators & Facilitation Services, Organizational Development)
• Tier 2: Detailed (specific) scope project procurement posted and completed by the Purchaser to award work to one (1) or more Pre-Qualified Bidders/Contractors as established in Tier 1.

***2nd Tier Process***
When it comes to the Tier 2 process, purchasers have 2 options, depending on the size of the project. It is important to follow the process outlined below to ensure that competition is happening as required by RCW 39.26.

Option 1: Rapid Selection – For small projects under $10,000 (excluding sales tax) or $13,000 (excluding sales tax) if the purchase is being made from a microbusiness, minibusiness or small business as defined by RCW 39.26.010, Purchasers can complete a Rapid Selection Award (no competition required). You can also find more information by reviewing Policy # DES-125-03.
Option 2: Tier 2 Solicitation– For larger projects (over the $10k & $13k ceilings explained in Option 1) purchasers must complete a Tier 2 Solicitation. Details on the 2nd Tier solicitation can be found in the Tier 2 Handbook (under Resources).



Current Term Start Date: 08-01-2015 Award Date: 08-01-2015 Est. Annual Worth: $33,303
Current Term Ends On: 07-31-2021 Final Term Ends On: 07-31-2021 Commodity Code(s): 924-64, 961-79
Diversity: 0% WBE  0% MBE # of Bids Received: 34
Contact Info: Roni Field at (360) 407-7949 or veronica.field@des.wa.gov
Secondary Contact Info:  Ryan Johnson at (360) 407-8528 or ryan.johnson@des.wa.gov
Who can use this contract?   
Current Documents Historical Documents Resources
ContractorsOMWBEVeteranSmall Business
AALAND PLANNING SERVICES, INC. - W12740 NY
ACCORD & COLLABORATION - W16694WNY
BDS PLANNING & URBAN DESIGN - W51691 NY
BOUNDLESS RESULTS - W16647WNY
BRIGHT SPRING STRATEGY CONSULTING, INC. - W51740WNY
CEDAR RIVER GROUP, LLC - W6797 NY
COLLECTIVE WISDOM, INC. - W43232 NY
CREATIVE COMMUNITY SOLUTIONS, INC. - W5735 NY
DALLO INTERNATIONAL CORPORATION - W48584 NN
DALLY ENVIRONMENTAL LLC - W29597 NY
DESAUTEL HEGE COMMUNICATIONS, INC. - W2238WNY
DUSTY WONDERS, LLC - W51634 NY
HCG CONSULTING SOLUTIONS, INC. - W47323 NN
JLA PUBLIC INVOLVEMENT - W11236WNY
JOHNNIE MCKINLEY ASSOCIATES, LLC - W22431MWNY
KEARNS & WEST - W45261 NN
KEY PRINCIPLES TO SUCCESS: NORMAN-DICKSON ASSOCIATES, LLC - W39327 NY
MARTHA C BEAN - W40121WNY
RELEVANT STRATEGIES, LLC - W8770 NY
RHA, LLC - W17413MNY
ROSS & ASSOCIATES ENVIRONMENTAL CONSULTING LTD. - W16789 NY
SOCIAL ENTREPRENEURS, INC. - W44291 NN
SOUND RESOLUTIONS - W14458WNY
THE BEAN LAW FIRM, PLLC - W40232 NY
TRIANGLE ASSOCIATES INC. - W1179WNY
WASHINGTON STATE DISPUTE RESOLUTION CENTERS ASSOCIATION - W34454 NN
WORKPLACE RESOLUTIONS, LLC - W348WNY
M=OMWBE Certified Minority Owned W=OMWBE Certified Women Owned MW=OMWBE Certified Minority Women Owned
Information about the number of bids received is included to show:
  • Vendors which contracts would benefit from more competition.
  • Assure our customers that we sought the best overall value through as many competitive bids as possible.
Two Tier Contract:
A Two-Tier Contract is a prequalified bidder pool arranged in specific categories. The first tier creates the pool of qualified vendors. The second tier is a competition that includes a specific Statement of Work, final vendor selection, and contract.