| Date | Type | Memo |
|---|---|---|
| 08-21-2006 : | Changed to reflect useage reporting. | |
| 07-17-2006 : | Changed PCMS to reflect useage reporting. | |
| 04-11-2006 : | North Central Petroleum has elected to extend their portion of the contract from April 1, 2006 through May 31, 2006, or until the effective date of a replacement contract, whichever occurs first) under the existing contract terms, conditions and specifications. An additional $0.02 cent per gallon margin increase will be added to the fuel price for each delivery occuring during this extnsion term. The locations removed from the previous contract change notice have been placed back into the contract for fuel servicing purposes and may continue to be serviced by Nelson Petroleum. This short term extension and small increase in bid margin assures the continued uninterrupted supply of fuel to contract customers until a new replacement contract is awarded and becomes effective. | |
| 04-06-2006 : | The contract is extended (April 1, 2006 through May 31, 2006, or until the effective date of a replacement contract, whichever occurs first) with the majority of the contractors under the existing contract terms, conditions and specifications. An additional $0.02/gallon bid margin will be added to the fuel price for each delivery during this extension period. The federal Oil Spill Liability Trust Fund Tax of $0.0012/gallon was reinstated effective April 1, 2006. The following companies elected not to extend during this interim term: Conan Fuel, Consolidated Grange, North Central Petroleum, and Whitten Oil. All other contract terms and conditions remain unchanged. This short term extension and small increase in bid margin will assure the continued uninterrupted supply of fuel to contract customers until a new replacement contract is awarded and becomes effective. | |
| 03-21-2006 : | 60-day estension request sent to contractors with a reply date of March 27, 2006. Successful extension will place those contractors extended term from April 1, 2006 through May 31, 2006. | |
| 02-09-2006 : | Bids have been submitted for the SmartBuying replacement contract 07705. Two protests have been filed prior to the award announcement. I'm working on the bid evaluation and management is working on responding to the protests. The Fuel Hedging report that was due to the House Transportation Committee, on-going MRO contract activity and BioDiesel bill analysis has prevented me from dedicating as much time as I need to complete the evaluation process. Progress is being made and unless I hear otherwise from management, I hope that an award announcement will be made in the next few weeks. | |
| 02-02-2006 : | Update CCI & price/customer sheets to include new service locations for Clark County - WSDOT service by Dan Hull and for Snohomish County - Port of Everett service by Nelson Petroleum. There are no other changes at this time. | |
| 01-24-2006 : | Add new location for servicing. There are no other changes at this time. Thurston County - The Evergreen State College for #2 Heating fuel to be serviced by Small & Sons. | |
| 01-18-2006 : | DOC, Stafford Creek Correctional Center in Grays Harbor County is Pettit Oil. WSDOT locations for diesel (all counties) were moved from the "clear" diesel columns to the "Dyed" diesel columns. There are no other changes at this time. | |
| 01-10-2006 : | The SmartBuying Fuel bid opened on December 22, 2005 and bids are currently being evaluated. I expect that an award announcement will be made in the weeks ahead. | |
| 12-21-2005 : | Correct the bid margin offered and accepted from Wilcox & Flegel for fuel service provided to WSDOT inClark County, Washougal Maint. Site and Cowlitz Coutny Mt. Saint Helens site. The coorect bid margin is $0.07/per gallon plus weekly average OPIS rack rate based on day of delivery and applicable taxes | |
| 11-23-2005 : | 29 service locations added into the contract. Locations by County are: BENTON COUNTY service by Mountain Oil for WSDOT. CLALLAM COUNTY service by Pettit Oil for Fish & Wildlife, GA, Military, DNR, Parks & Recreation, and Peninsula College. CLARK COUNTY service by Wilcox & Flegel for Fish & Wildlife and WSDOT. COWLITZ COUNTY service by Wilcox & Flegel for WSDOT. FRANKLIN COUNTY service by Mountain Oil for Columbia Basin Community College, and WSDOT. GRAYS HARBOR COUNTY service by Wilcox & Flegel for Fish & Wildlife. KING COUNTY service by Pettit Oil for WSDOT. MASON COUNTY service by Pettit Oil for Department of Corrections and City of Shelton; also service by Wilcox & Flegel for Fish & Wildlife, Parks & Recreation, and Tacoma Public Utilities. THURSTON COUNTY service by Wilcox & Flegel for City of Tumwater. Contract interim term 10/01/05 through 03/31/06 or until 30-days after award of new general fuel contract bid. Contract value increased from $5,342,000.00 to a new term value of $5,455,030 based on additional service locations. There are no other changes at this time. | |
| 11-15-2005 : | The pre-conference for the replacement contract (07705) was held and an amendment that addressed the information shared in the pre-bid conference was posted on November 1, 2005. No other issues have been communicated and the bid is scheduled to open on November 22, 2005. I expect an award will be made within a few weeks of the bid opening. | |
| 11-08-2005 : | LUST tax clarification has been added into the contract. There are no other changes at this time. | |
| 11-08-2005 : | Request sent to current contractors to provide pricing by Nov. 18, 2005 on locations that were removed from the contract at last extension term. Response will determine which contractor will be assigned to service said location. Until such time the locations are placed back into contract 11499 or until such time the new general fuel bid is awarded, customers may use their general authorities to obtain fuel as needed. | |
| 10-12-2005 : | CCI update posted to net. Administrative change to Busch Distributor contact, Added WSDOT service locatin n Spokane County, Tax modifications per federal regulations. | |
| 10-10-2005 : | I've completed the draft IFB for the new fuel contract. Because of the large dollar value of this contract, our policy requires a review by the AG prior to release. I except that the bid will be release this week. | |
| 10-06-2005 : | LUST Tax modification. Effective October 1, 2005, based on Federal Regulation changes, the LUST tax of $.001/per gallon is extended to dyed diesel, kerosene, and most distillates. For a detailed list of all products on which the LUST tax has been imposed contact IRS. The LUST tax is no longer a portion of the Federal Excise Tax. Therefore, effective October 1, 2005 you will see an additional line item on the invoices listed as "LUST TAX" at $0.001/per gallon. | |
| 10-05-2005 : | New location for service under contract 11499. Location is WSDOT W 6403 Rowand Rd Spokane WA. Type of fuel Regular Unleaded delivered in 6,000 gallon quantities. Estimated annual use 86,000 gallons. Fuel Supplier is Coleman Oil Company at a bid margin per gallon of $0.049 plus OPIS rack rate (Spokane) based on day of delivery of fuel and applicable taxes. This is effective immediately. | |
| 09-29-2005 : | Don Small and Sons advised in writing that they have ELECTED to extend their portion of the contract as is for the interim 6-month period. Don Small & Sons and their locations are being placed back on the contract. | |
| 09-21-2005 : | 6-month interim extension completed. Revised term October 1, 2005 thru March 31, 2006. Revised term value is $5,035,571.50 based on extension period and the removal of 5 contractors who elected not to extend. The 5 contractors were: Cole & Sons, Don Small & Sons, Falcon Fuels, Vancouver Oil, and Wondrack Distributing; this impacts 84 locations; and 35 customers throughout Washington State. The impacted customers were notified on 9/20/05 and if they still require service may notify OSP who will get them placed back onto contract 11499 as soon as possible through servicing of those locations by one of the remaining contractors. | |
| 09-20-2005 : | The first draft of the Smartbuying Fuel has been completed and reviewed by management. I'll be meeting with the fuel team to capture their feedback and I anticipate that the bid will be ready for release in the next couple of weeks. The new contract will replace this contract. | |
| 08-24-2005 : | This contract falls within the scope of the Smartbuying fuel effort. The bid for the replacement contract is underway and I expect the bid will be ready for release in the next few weeks. | |
| 07-28-2005 : | Updated CCI to include reference to Legislation imposed 3 cent increase on the Washington State Fuel Tax effective 7/1/05 | |
| 06-22-2005 : | Added 2 locations. Snohomish County. Snohomish Fire District #7 has 2 locations added to contract. They will be serviced by Nelson Petroleum for #2 Dyed Low-sulfur Diesel at a bid margin of $0.015/gallon plus OPIS Seattle rack rate and applicable taxes. | |
| 05-05-2005 : | Contract comes to term maximum term 9/30/05. The re-bid is being processed through the strategic source team, David Gomez, strategic source manager (360-902-7489). | |
| 05-03-2005 : | Please complete the Contractor Performance Evaluation (CPE) & submit it to Deborah Chakos email: DCChakos@ga.wa.gov by June 6, 2005. Contract 11499 fuel has been selected as a "strategic source" commodity and will be re-bid by the strategic source team lead by David Gomez (360-902-7489). Notice also sent on broadcast. | |
| 04-13-2005 : | CCI change dated 4/8/05: Addition of Bio-diesel: Specific contractors have agreed to provide bio-diesel under a standardized bio-diesel program. There are no other changes at this time. | |
| 04-06-2005 : | Modify remark of 3/30/05. Bio-Diesel will NOT be added to the contract at this time. | |
| 03-30-2005 : | Add service location for Fish & Wildlife (Scotch Creek - Okanogan, serviced by North Central Petroleum & South Puget Sound - Tacoma, serviced by Associated Petroleum) and new location for Department of Health in Tumwater, serviced by Associated Petroleum Products. Add Bio-diesel service provided by Associated Petroleum Products, Coopers Northwest Inc., Reinhard Petroleum, and Reisner Distributor Inc. Modify term value per addition of new locations. There are no other changes at this time. | |
| 03-09-2005 : | Effective 3/9/05 for Mason County; Mason County PUD 3 facilities in Shelton and Belfair for #2 Dyed Low-sulfur diesel and Unleaded will be provided service by Don Small & Sons at a bid margin of $0.06/gallon | |
| 03-07-2005 : | Add the fuel provider Associated Petroleum for fuel service to Whatcom County for Fish & Wildlife Lake Terril Wildlife Area, Ferndale WA. Associated Petroleum was assigned this location in October of 2002, during contract change notices the provider name was omitted in error. There are no other changes at this time. | |
| 03-04-2005 : | Contract comes to term 9/31/2005. Contract will be re-bid prior to that time. IFB forthcoming. | |
| 03-04-2005 : | Administrative change to contract: update email addresses. | |
| 02-09-2005 : | I will begin review for a new bid April 2005. Currently there are no changes in price terms or conditions. | |
| 01-12-2005 : | There are no changes to contract pricing, terms or conditions at this time. Review for action will begin in February 2005 | |
| 01-06-2005 : | Contract revision: Change contact person, emergency contact person and email for PNEC Corp. Change contact person, and email for Wilcox Oil. There are no other changes at this time. | |
| 12-21-2004 : | Administrative Change: Add service location for WWU at 915 26th Street, Bellingham, WA 98225 in Whatcom County. Service by Associated Petroleum Products for Ultra Low Sulfur diesel at a bid margin of $0.12/gallon + OPIS average rack rate & applicable taxes. Effective 12/20/04. | |
| 11-05-2004 : | Changing price sheets from word document to excel to reduce administrative time when location changes are being made. There are no other changes to price, terms or conditions at this time. | |
| 11-02-2004 : | Effective 10/19/04 add Mason County Courthouse & Central Shop serviced by Don Small & Sons. Add Mercer Island School District to be serviced by Nelson Petroleum. Change email address for Don Small & Sons. Clarify UST & PPT taxes. Move WSDOT site in Clallam County from Chelan County & place into Clallam County. Remove Benton County locations referred to as WPPSS & WNP & Washington Power Supply previously serviced by Mountain Oil from contract as they are no longer serviced. There are no other changes at this time. | |
| 09-27-2004 : | Posted contract revision to Internet. Purpose: Administrative Changes. Change in contractors for Mason County Public Works Courthouse and Central Shop. Correct address location for Dept of Transportation Lewis County Chehalis DOT Fuel Site. There are no other changes at this time. | |
| 09-27-2004 : | Mason County Public Works Dept., Courthouse & Central Shop will be serviced by PNEC for 6 to 8 months based on request by Dave Lozier of Mason County & competitive bid margins sought. Was previously serviced by Don Small & Sons who is temporarily having some difficulty. Corrected Dept of Transportation Lewis county Chehalis Fuel Site address location from 1405 Rush Rd to 1411 Rush Road. There are no other changes at this time. | |
| 09-09-2004 : | Posted to Internet contract revision for Administrative Changes. 1. Tacoma Public Utilities locations moved from Snohomish county to Pierce county: South Service Center in Graham, McMillian Reservoir in Puyallup, and State site in Sumner. 2. Change contractor Associated Petroleum to Don Small & Sons for Tacoma Public Utilities's South Service Center in Graham. There are no other changes at this time. | |
| 09-01-2004 : | In final 1-yr extension negotiations | |
| 08-24-2004 : | Posted to the Internet the revised CCI adding UW Laundry to contract. No other changes at this time. | |
| 08-12-2004 : | Military newly constructed armory in Bremerton needs delivery of 400 gallons #2 Diesel on 8/13/04. #2 Diesel is for their stand-by generator that will be used when power fails. Coopers NW Inc agreed to make delivery - added to contract. Miltary contact was Darryl Lopez phone 360-330-7575 Nextel 360-507-9653 Coopers bid margin will be $0.048 | |
| 08-12-2004 : | Community Transit needs delivery of UNLEADED at 7100 Hardson Rd (1,100 gals) & at 2300 Kasch Park Rd (2,000 gals) Everett WA. Previous provider dropped them due to use being less than 8,500 gallons per delivery. Don Small & Sons (who has Community Transits Ultralow Sulfur Diesel agreed to take on the immediate need at a bid margin of $0.012. Location, provider & bid margin added to the contract effective 8/12/04. Don Small & Sons will deliver 8/13/04. Community Transit contact was John Gilbreth 425-348-2318 & purchasing manager Roger Key 425-348-7119 | |
| 08-06-2004 : | 1-yr extension requests sent to contractors. | |
| 07-28-2004 : | CCI revision for Administrative change: Contractor change: Transmart Petroleum to Reisner Distributor, Inc. Update email addresses for Hattenhauer Dist. Co., Quality Petroleum Prod. Inc., and Wondrack Distributing Inc. There are no other changes at this time. | |
| 07-08-2004 : | CCI revision for Administrative change: Email Address for Whitten Oil, Contractor # 29. There are no other changes at this time. | |
| 07-06-2004 : | Contractor Performance Evaluations sent to customers for input. OSP intentions to extend for final term based on customer input | |
| 06-29-2004 : | OPIS rack rates of 9.0 RVP from 6/1-27/04 implemented on contract. Parks & Recreation, Lk Easton location re-entered onto contract (added to contract 7/8/2002 had been eleminated by accident). No other changes at this time. | |
| 03-31-2004 : | CCI change notice to add Ultra low sulfer diesel to contract. Sent to Servando for signature. | |
| 03-15-2004 : | Add option to substitute Ultra Low Sulfur Diesel for Low Sulfur Diesel see CCI for specifics | |
| 02-25-2004 : | Contractors on Contract No. 11499, Tank Wagon Bulk Fuels were sent letters to agree to add language in the contract to substitute Ultra Low Sulfur Diesel for Low Sulfur Diesel on contract. OSP is awaiting their response. | |
| 12-10-2003 : | City of Bainbridge Island added to this contract see Political Subdivision, Kitsap Co. p. 106 for pricing and contractor | |
| 11-19-2003 : | (1) Suppier for Snohomish County Paine Field Road Shop changed to: Nelson Petroleum (2) Everett Community College: Dropped from the contract. (3) Procurement Officer change to: Richard Burns. | |
| 09-26-2003 : | Contract is extended for 12 months until 9/30/04 at same pricing and terms. | |
| 08-01-2003 : | This is to emphasize that Washington Hazardous Substance Tax is included in the bid margin. Contract awards are based on that margin. That tax must remain in the margin and cannot be listed as a separate line item on the contractor's invoice. | |
| 07-29-2003 : | Show Petroleum Products Tax multiplication Factor as .005 (.5%) | |
| 07-23-2003 : | Further Clarification of Petroleum Fuel Tax as requested by WSDOT | |
| 07-15-2003 : | Clarification of State Fuel Tax 5% on OPIS | |
| 07-14-2003 : | Moved Department of Transportation (DOT) site at 403 E. First Ave., to 804 W. First Ave., Ritzville, WA. | |
| 06-30-2003 : | Notification of State Fuel Tax Increase of $0.05 Effective July 1, 2003. | |
| 06-27-2003 : | Change in Jefferson County the WA State Parks Fort Flagler from contractor 22 to 21 and City of Port Townsend Public Works from contractor 22 to 21. | |
| 06-25-2003 : | Reinstate Petroleum Products Fuel Tax (UST) at .05% effective 7/1/03 | |
| 05-28-2003 : | In the process of sending Contractor Performance Evaluation Forms to Contract Users. Forms to be out by June 12 with a return date of June 27, 2003. | |
| 04-02-2003 : | add new location (Peninsula School District) | |
| 03-04-2003 : | correct the county from Mason to Grays Harbor for DFW Bingham Creek location | |
| 08-21-2002 : | Added two locations in Mason County to the contract. | |
| 07-17-2002 : | Added location to contract | |
| 07-08-2002 : | Added location to contract |
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