| Date | Type | Memo |
|---|---|---|
| 12-16-2021 : | Contract 00311, Fuel has been extended through February 28, 2022. This additional time will allow for purchasers to transition to the new contract 08721 Fuels | |
| 09-29-2021 : | Updated information listed under Wilson Oil on the Fuel contract website. New contact insidesales@wilcoxandflegel.com | |
| 05-04-2021 : | Contract 00311, Fuel has been extended through December 31, 2021. | |
| 05-28-2020 : | Contract 00311 is set to expire May 20, 2021. Enterprise Services has completed our determination which supports a new solicitation of this contract for Bulk Fuel. The new solicitation is 02920 which has the project schedule for the new solicitation. | |
| 05-26-2020 : | ADMINISTRATIVE CHANGE | Associate Petroleum Products Inc. (APP) was bought by World Fuel Services. World Fuel Services operates under th brand World Kinect Energy Services. APP is still a legal entity it is just owned by World Fuel Services. |
| 09-25-2018 : | CONTRACT STATUS | The current state contract No. 00311- Bulk – Keep-full/Will-call remains in place until the max term date May 20, 2021. Effective immediately, Enterprise Services (DES) is canceling the Request for Proposal (RFP) process for the state fuels solicitation No.01817. DES is committed to providing innovative procurement solutions that are responsive to the market and that best meet customer needs. DES is committed to providing innovative procurement solutions that are responsive to the market and that best meet customer needs. DES will also implement important state procurement priorities such as utilization of small and diverse business, green/sustainable/carbon reduction efforts, executive orders such as 18-03 and emergency planning and preparedness. As DES revamps its RFP solicitation, DES will: • Collaborate with master contract users • Work to understand the latest market opportunities • Encourage innovative suppliers to help lead world class, customer focused procurement solutions |
| 05-18-2018 : | CONTRACT REBID STATUS | A Fuels Contract was published in December 2017, and an Announcement of Apparent Successful Bidder was made in February. Enterprise Services is currently in negotiations with REG Marketing and Logistics Group, LLC. If the Fuels Contract is awarded, the current contract (#00311) will be cancelled by region. |
| 05-18-2018 : | CONTRACT EXTENSION STATUS | Contract Extensions have been completed with all vendors. The Contract is extended for an additional three (3) years. |
| 01-13-2017 : | PRICE ADJUSTMENT | ***Update for Federal Oil Spill Recovery Fee As of 1/1/2017: http://www.opisnet.com/resources/oil-spill-tax.aspx Rate increase: 0.00214/gallon for Clear Gas and Diesel (Not Blended) Rate increase: 0.00193 E10 Gas Rate increase: 0.00204 B05 |
| 08-15-2016 : | CONTRACT STATUS | Effective July 1, 2016: Current Fuel Taxes have been verified and posted on the DES Contract Portal Page. |
| 03-17-2016 : | CONTRACT EXTENSION STATUS | This contract has been extended via an Amendment to 5/20/18 for five (5) contractors 1) Wilcox and Flegel 2) Associated Petroleum 3) Coleman Oil 4) PetroCard Inc. and 5) RE Powell (Seaport). |
| 09-25-2015 : | ADMINISTRATIVE CHANGE | DES to revise state bulk fuel master contract, but will not rebid Based on customer feedback and internal review, the Department of Enterprise Services (DES) has determined it is not in the state’s best interest to rebid Master Contract 00311, the bulk fuel contract, but will move forward with revisions to the management fee, effective October 1. DES’s analysis of a prior recommendation to the department found merit in assessing a management fee of $8,500 per year for customers with $3.4-plus million in annual usage. A second part of the recommendation – to rebid the contract – will not be acted on. Background, analysis and rebid decision • Feedback from a key customer, WSDOT, and internal analysis of the contract revealed the required changes can best be accomplished by a contract amendment, rather than a rebid. • Five years remain on a contract that has worked well since its implementation. DES determined that a lengthy, complex, resource-draining rebid is unnecessary at this time. • Going forward, DES will conduct a similar analysis every year and seek stakeholder input to determine the value of the contract and whether it continues to meet the needs of customers. Should there be a future need, DES and customers will collectively decide on a rebid at that time. Management fee revisions • DES has considered the impact of the .74 percent management fee on the bulk fuel contract and has decided to make an exception due to the uniqueness of this contract, its high dollar volume, its volatility, and the extremely low profit margin on the service delivery. • Accordingly, effective Oct. 1, 2015, the revised cost-recovery method on this contract will be $8,500/year for any customer whose annual contract usage meets or exceeds $3.4 million. • DES will separately bill customers exceeding the $3.4 million/year spend, with billing at the end of each fiscal year. • To document this exception, DES will issue an amendment to fuel contract(s) and to the Master Contract Usage Agreement for each of the following customers: ? King County ? Department of Transportation ? Snohomish County PTBAC Community Transit ? City of Seattle ? Pierce Transit • In addition, effective Oct. 1, 2015, all other 00311 Bulk Fuel Contract users will pay a management fee of .25 percent. Individual usage data will determine remittance to the agency at year-end. • To make the contract equitable, all customers exceeding $3.4 million in usage within a calendar year and paying in excess of $8,500 will receive reimbursement for the difference and move to the exception category. All changes to fees will be captured in a contract amendment, as appropriate. If you have questions, contact Keith Farley at (360) 407-9419 or Rebecca Linville at (360) 407-8481. |
| 08-06-2015 : | CONTRACT CHANGE | Effective August 1, 2015 the Applicable Washington State Fuel Tax will increase $0.07 per gallon invoices will reflect the new tax rate of $0.445. This is in conjunction with the re-imposed Washington Petroleum Products Tax at the rate of 0.3 percent effective July 1st, 2015. |
| 08-05-2015 : | CONTRACT EXTENSION STATUS | Contract 00311 has been extended with the stop date of 05/20/2016. This will allow the time required for the re-bid process and award of a new contract. Extension will also allow for the implementation of the new contract to run concurrently with Contract 00311 thus minimizing any interruption of service to our customer’s. |
| 07-16-2015 : | CONTRACT EXTENSION STATUS | Request for extension has been sent to all Contractors with a due date of July 20,2015. The stop date is now May 20th, 2016. CS hopes to have the re-bid completed by Jan 2016 and Contract 00311 will run concurrently with the new contract until the implementation period is complete. |
| 06-03-2015 : | CONTRACT STATUS | Special Notice: WASHINGTON STATE DEPARTMENT OF REVENUE Re: Petroleum Products Tax re-imposed - Effective July 1, 2015 Beginning July 1, 2015, Washington’s Petroleum Products Tax will be reinstated to fund the Pollution Liability Insurance Trust Account. The current tax rate for tax is .003 (0.3 percent). Petroleum products include plant condensate, lubricating oil, gasoline, aviation fuel, kerosene, diesel motor fuel, benzol, fuel oil, residual oil, and every other product derived from refining crude oil. Crude oil or liquefiable gases are not “petroleum products.” For further information, see RCW 82.23A.010. The tax is calculated based on the wholesale value at the time of first nonbulk possession in Washington. For petroleum products introduced at the rack, the wholesale value is determined when it is removed at the rack. Under the law, possession means control of the petroleum product and includes both actual and constructive possession. The tax is reported on the Washington Combined Excise Tax Return. |
| 04-02-2015 : | CONTRACT EXTENSION STATUS | Contract has been extended with a August 30th, 2015 stop date. |
| 03-31-2015 : | CONTRACT STATUS | The proposed new IFB #00115 - Delivered Fuel: Bulk and Less-than Bulk has been released for Comment with a reply date of April 6th, 2015: Purpose: This is a draft solicitation that the Department of Enterprise Services (DES) MAY USE if and when it rebids the current statewide fuel contract, number 00311. This is not an official solicitation. DO NOT send DES a bid response. The DRAFT is attached as an embedded file near the bottom of this page. The file is authored in MS Office 2010 Word and is in .docx form. The document also contains an embedded MS Excel file that is in .xlsx form. You must have compatible software to open the files. Prior to posting on WEBS, DES has tested the document on multiple computers and it will open if you have compatible software. The file is not corrupted. Prospective bidders are welcome to provide input by email to the DES representative listed below. DO NOT place a phone call as that form of communication will not be accepted for this process. Make sure the email subject line contains at a minimum “00115” and a company name (short version). DES WILL NOT provide responses back to the public but may make individual contact if the input is not understood or DES needs clarification. The input is more effective if it is in the form of a comment versus a question since DES will not be responding. Each issue should be concise, identify the section or sections, and offer a proposed solution such as replacement language (if not overly long). Any issues should be listed in some form of priority with the most important at the beginning/top and least important at the last/bottom. DES will do it’s best to review all input but will pay particular attention to the ones deemed most important (beginning/top). Please send any input to the DES representative below by Monday April 6, 2015. |
| 03-17-2015 : | CONTRACT EXTENSION STATUS | An offer to extend the contract has been sent to all contractors with a return date of 03/31/2015.Extension proposed would extend out the contract until 08/30/2015. |
| 07-09-2014 : | CONTRACT STATUS | EFFECTIVE - July 1, 2014: DES MANAGEMENT FEE: The DES management fee no longer applies to any customers purchasing fuel off this contract. |
| 07-09-2014 : | CONTRACT EXTENSION STATUS | CONTRACT 00311: All Contractors now have been granted extensions with the May 20th, 2015 - Stop Date. |
| 06-17-2014 : | CONTRACT STATUS | Preparations are beginning for the next reporting period for both usage and the semiannual Bio Diesel Report. Notification of the required reporting is to be sent out over the next two weeks. There are no other contractual issues to report at this time. |
| 05-16-2014 : | CONTRACT STATUS | For this reporting period there are no contractual issues to report. All pricing updates for the period have been corrected and posted to the DES Fuel Pricing Page. |
| 03-20-2014 : | CONTRACT EXTENSION STATUS | CONTRACT 00311: MULTIPLE EXTENSIONS A twelve(12) month extension has been granted to the following contractors with a stop date of May 20th, 2015: Wilcox and Flegel Seaport Powell Coleman Oil The following contractors have been granted a three (3) month extension with a stop date of August 31st. 2014: PetroCard Associated Petroleum |
| 03-03-2014 : | PRICE ADJUSTMENT | As part of Procurement Reform and LEAN practices, DES consolidated several program funding streams into one called a management fee. DES began amending the #00311 contract in March 2013 and early on secured amendments with Wilcox & Flegal, Coleman Oil, and Powell-Christensen which has been paying a management fee since 7/1/2013. The Department of Enterprise Services and the Contractors, Associated Petroleum Inc. (APP) and PetroCard Inc., have negotiated a management fee on their portions of the #00311 contract. Effective 3/10/2014 both APP and PetroCard will pay to DES a management fee of .74% (.0074). Both APP and PetroCard requested and were granted a price adjustment in the same amount. The DES Fuel Price Page was revised to include the adjustment which will be live on 3/10/2014 |
| 01-28-2014 : | ADMINISTRATIVE CHANGE | Update: Associated Petroleum (APP) New Contact Information: As of 02/01/2014 the State’s point of contact will now be Becky Lantz and/or Nick Schoenfelder for Contracts 00311 (Fuel) and 01709 (propane). Their contact information is listed below: Becky Lantz blantz@associatedpetroleum.com Main Line: 253-627-6179 x4360 Direct: 253-207-4360 Nick Schoenfelder nicks@associatedpetroleum.com Main Line: 253-627-6179 x4373 Direct Line: 253-207-4373 |
| 10-10-2013 : | CONTRACT STATUS | Regions Effected; North East and North Central A temporary variation in the OPIS Rack City Matrix/Category Ultra Low Sulfur Diesel, #1 Dyed/Contractors Multiplier effecting the following Regions; 1. OPIS Rack Reference Cities Matrix (contract section 11.3): North Central Region/ ADD: Reference City of Pasco/ ULSD #1 Dyed./Service- Bulk \Keep Full -Will Call. North East Region/ ADD: Reference City of Pasco/ ULSD #1 Dyed/Service- Keep Full -Will Call. 2. Change in the Contract Multipliers: North Central Region/ULSD #1, Dyed/ Bulk & Keep Full\ Will Call – from 1.0230 to 1.0490. North East Region/ULSD #1 Dyed/ Keep Full \Will Call – from 1.0200 to 1.0450. The amended multipliers coupled with the OPIS Pricing for Rack City of Pasco/ ULSD #1, Dyed for service mentioned will be the cost of fuel per gallon sold. 3. All variations indicated herein; are based on the daily reporting DES receives from OPIS for Contract 00311 fuel pricing. Once the OPIS Daily Report specifies that ULSD#1 is available from the awarded Region- North Central and North East/Rack Reference City- Spokane/Category ULSD #1.The original multipliers and OPIS Reference City revert automatically back to the contract award. 4. Temporary variation from standard terms and conditions and this amendment expire April 30th, 2014. |
| 08-27-2013 : | CONTRACT STATUS | Coleman & RE Powell B5 Rack Addition Clarification: Amendment #5 The addition of B5 Rack (clear and dyed) for the following contractors/regions/categories: Coleman Oil North Central – Bulk and Keep Full \Will Call North East – Keep Full\ Will Call OPIS Reference City Spokane for all regions and categories. RE Powell (Seaport) North East, South Central and South East – Bulk South Central and South East – Keep Full\Will Call OPIS Reference City Spokane for North East Region Pasco for South Central and South East Future Types: the negotiated multiplier shall be the same as the contract multiplier used for USDL #2 for both contractors. All other terms and conditions remained unchanged. |
| 06-18-2013 : | CONTRACT STATUS | Due to upgrades of the DES internal reporting system; fuel pricing for Contracts #00311/02207 and 01108 will not be posted until Thursday 3.20.13 for the following dates – June 17th, 18th and 19th. Your patience during this upgrade is greatly appreciated. |
| 08-02-2012 : | CONTRACT CHANGE | PetroCard B5 Rack: The following Amendment #4 is applied only to the following: PetroCard Inc - CPS Bulk Purpose: DES Services, B5 Rack (Clear and Dyed), New OSP Identifier. Please reference the updates on the Contract Portal Page and Daily Fuel Pricing Page. |
| 02-08-2012 : | CONTRACT EXTENSION | Contract extension has been completed with all five vendors signing amendment number 3 for an additional two year extension period through May 20, 2014. CCI # 8 has been completed and will be posted to the internet on 02/09/2012. |
| 09-01-2011 : | ADMINISTRATIVE CHANGE | CCI#06 Updated to reflect changes in Phone # for the- Administrator Update; Current Page |
| 08-08-2011 : | E10 Blender’s Credit Not Contractually Required: Contract 00311 has five Contractors serving 16 region/categories. A question was raised regarding the E10 Blender’s Credit. At this time, three of five Contractors appear to be extending an E10 Blender’s Credit. OSP was asked to review the 00311 contract and determine if an E10 Blender’s Credit was a contract requirement. OSP in collaboration with the Department of Transportation and two 00311 Contractors scrutinized the contract and an E10 Blender’s Credit is not contractually required. Further, it appears the only credit required to be passed-through to customers is the Biodiesel Credit (if any). Currently, the way 00311 is designed the Biodiesel Credit is already assumed in the OPIS reference used to determine pricing and would not appear as a separate line item on any invoice. One important note: The 00311 contract allows for the contractor to offer a voluntary price discount. Therefore, it is possible that some 00311 Contractors will continue to offer the E10 Blender’s Credit. | |
| 05-28-2011 : | ADMINISTRATIVE CHANGE | CONTRACT #00311 PRICING: For Contract #00311 pricing select “Pricing and Ordering Information” on the #00311 portal page. Contract #00311 pricing is not displayed on GA’s “Fuel Price Update” at this time. The Fuel Price Update page directs you to the #00311 portal page’s Pricing and Ordering Information. |
| 05-23-2011 : | CONTRACT STATUS | Contract #00311 was awarded on 4/20/2011 with first day of performance scheduled for 5/21/11. The protest review of the award to PetroCard Inc. for the Central Puget Sound – Bulk region is complete (notification made on 5/20/11). The award to PetroCard is upheld; please contact PetroCard for any CPS – Bulk orders. All awarded 16 region/categories are available for 00311 customer use beginning 5/21/11. Please periodically check this site’s current contract information (CCI) and the “Contract Activity” below. Also, fuel contract #07705 expired on 5/20/11. OSP thanks all of the 00705 contractors for their partnership with the state of Washington. OSP also welcomes new and returning contractors and looks forward to partnering with each of you over the course of the 00311 contract. |
| 05-20-2011 : | CONTRACT STATUS | Contract 007705 is replaced by contract 00311 with May 21st, 2011 being the start date. The one exception to 07705 is the continued award for Central Puget Sound – Bulk Delivery. The award for Central Puget Sound- Bulk Delivery has not been awarded due to the current protest under review. Associated Petroleum remains the awarded contractor for Central Puget Sound –Bulk Delivery until the completion of the protest process. Current Contract Information is available on the GA contract look up portal page. |
| 04-28-2011 : | CONTRACT STATUS | The Office of State Procurement (OSP) has received a protest regarding the Central Puget Sound (Bulk) portion of the award. During the protest period, OSP is not aware of any other protests on any other portions of solicitation #00311. OSP will review the protest and when a final outcome is reached, OSP will post the result as a “Contract Activity.” |
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