| Date | Type | Memo |
|---|---|---|
| 12-09-2020 : | CONTRACT REBID STATUS | NASPO ValuePoint Master Agreement is executed and posted on the NASPO ValuePoint webpage. A link to the new contract can be accessed through DES' Contract Summary page. Washignton's Participating Addendum is in the final stages of negotiation. |
| 09-23-2020 : | CONTRACT EXTENSION STATUS | Category 2, Fleet Card Services is extended through June 30, 2021 to accommodate transition to the new contract. |
| 09-08-2020 : | CONTRACT STATUS | Category 1 has completed the rebid and announced apparent successful bidder, US Bank. DES is currently negotiating the Washington's Participating Addendum under the new contract 00719. |
| 09-08-2020 : | CONTRACT STATUS | Category 2 - Fleet Card Services may be extended to facilitate transition to the new Contract 00819 and Contractor, WEX Bank. DES is currently evaluating the timing required to Washington State participants in transition to the new Contractor.DES is working on an amendment to the NASPO ValuePoint Cooperative Master Agreement that allows each state to extend their Participating Addendum beyond the maximum term for transition acitivitties. |
| 06-18-2020 : | 00719/00819 Commercial Card Services will replace 00612 effective January 1, 2021. Apparent Successful Bidder(s) has been announced for Category 1 Commercial Card Services and Category 2 Fleet Card Services. | |
| 12-05-2019 : | CONTRACT REBID STATUS | Master Contract #00612 expires 12/31/2020. WA DES is Lead State/Agency for Naspo ValuePoint Commercial Card Contract and is currently undergoing negotiations for # 00719 Commercial Cards and #00819 Fleet Cards. Apparent Successful Bidder(s) will be announced after negotiations are completed and to allow sufficient time for Master Agreement(s) and Participating Addendums (PA’s) to be issued. New contracts will become effective January 1, 2021. |
| 12-17-2018 : | Commercial Card Services Contract Extended The Commercial Card Services contract, led by the state of Washington, has executed its maximum extension, ensuring commercial card services until December 31, 2020. This contract is executed via two (2) categories. Category 1 – Purchase, Travel, One, and Declining Balance Cards and Category 2 – Fleet Cards. Categories are awarded to US Bank and US Bank Voyager program respectively. There were changes to incentive/rebates in both categories that will be effective on January 1, 2019. Rebate Changes for each category are explained in greater detail below. Category 1 – Purchase, Travel, One and Declining Balance Card Changes Change in Category 1 reflect an alteration to Incentive #2. Incentive #2 - Discount Interchange Rate Program (DIRP) Volume Incentive (previously Large Ticket) now includes all transactions that are processed using the DIRP rates. Those types of purchases include, large ticket, Visa Partnership program, and any other interchange programs entered into by the Associates, Customer, Merchant, or others whereby the parties to those interchange programs have agreed to lower interchange rates for certain transactions. Effective January 1, 2019, the new rebate rates are: • Incentive #1 - Standard Volume, 150 BPS (up from 130) • Incentive #2 - DIRP Volume Incentive, 75 BPS - no change from previous Large Ticket Incentive • Incentive #3 - Speed of Pay/Prompt Payment Incentive, 45 BPS (max) - no change • Incentive #4 - NASPO Annual Sales Volume Incentive, 45 BPS - no change Category 2 – Fleet Card Changes US Bank Voyager now offers a tool to restrict, approve, and record vehicle maintenance purchases based on an entity’s established guidelines. This is a cardless solution that works via an agreement between the maintenance vendor and US Bank Voyager. Purchase restrictions, approvals, and records are accessed via a third party website. The third party, Auto Integrate, has an agreement with US Bank Voyager and houses purchase restriction, approval and historical transaction information. Participating Entities are not to submit any personally identifiable information and/or payment card information into the US Bank Voyager Maintenance Solution® (VMS). If Participating Entities choose to implement the VMS they must agree to Auto Integrate’s terms of use for the webpage. Compelled disclosure information can be found in Section 4 of the Category 2 Master Agreement, Amendment #1. Participating Entities are not required to use the VMS product and can choose to continue to make maintenance purchases at Voyager accepting locations with the Voyager card. Effective January 1, 2019, the new rebate rates are: • Incentive #1 – Fleet Standard Volume, 124 BPS (down from 130) • Incentive #2 – Voyager Maintenance Solution® Volume, 300 BPS • Incentive #3 - Speed of Pay/Prompt Payment Incentive, 45 BPS (max) - no change • Incentive #4 - NASPO Annual Sales Volume Incentive, 37-42 BPS – depending on NASPO Fleet Standard Volume spend NASPO Annual Sales Volume Incentive (Incentive #4) Incentives #1-#3 are delivered to the Participating Entity on a quarterly basis. Incentive #4 is delivered to DES annually. In an effort of cost recovery, DES retains a portion of this incentive and may distribute the remainder to Participating Entities based on spend. | |
| 10-09-2018 : | CONTRACT EXTENSION STATUS | <b> Contract Update - 10/9/2018 </b> Category 1 - Purchase, Travel, One, and Declining Balance Card Services has been extended to the maximum term of 12/31/2018. DES is still working with US Bank - Voyager to finalize the Category 2 – Fleet Card Services extension. <b> Contract Update - 10/9/2018 </b> Category 1 - Purchase, Travel, One, and Declining Balance Card Services has been extended to the maximum term of 12/31/2018. DES is still working with US Bank - Voyager to finalize the Category 2 – Fleet Card Services extension. |
| 04-18-2018 : | CONTRACT EXTENSION STATUS | In December of 2017 dES began the process of extending this cotract to its final term of 12/31/2020. |
| 11-27-2017 : | Amazon Smile is a foundation-based program that allows anyone with an Amazon account to select a charity from a pre-authorized list then use a separate login to shop. When the Smile login is used the foundation donates .05% of the purchase price of eligible products to the selected charity. An individual state employee choosing which charity benefits from the state purchase may be in violation of the use of state resources section of the Ethics in Public Service Act (RCW 42.52.160) and corresponding rule (WAC 292-110-010). For questions about your specific situation or more information, please contact the Executive Ethics Board, (360) 664-0871 or ethics@atg.wa.gov. | |
| 10-20-2015 : | Questions and Answers from the Commercial Card Forum: - Regarding Pcard EMV chip cards and the assigned PIN. PIN change functionality is available via the IVR. It's not part of activation but it can be done by phone afterward. The cardholder would need to call to activate and then make a separate call to follow the prompts to PIN change. (*** However, in order to change their PIN, they need to know their existing PIN. In the event they've discarded their PIN notification, they will need to call the IVR to request a PIN Reminder, then when they get it, they can call back and change their PIN.) - Does O'Reilly Auto Parts was setup to accept Voyager yet? The answer is that we are doing some final testing with them and should have them setup as a vendor nation wide by the end of this year. - Why doesn't Jiffy Lube location in Tumwater not accepting Voyager? I have notified my merchant team about this and they are following up with that location. We will hopefully have that situation straightened out soon. | |
| 09-01-2015 : | Annual Pcard and Fuel Card Forum to be held on October 14 & 15 in Olympia, WA. The full day of October 14 will be for Pcard. The morning of October 15 will be for Fuel Card | |
| 09-01-2015 : | U.S. Bank Voyager and BP, one of the world's leading oil and gas companies, have reached an agreement allowing fleet cards from the U.S. Bank Voyager Network to be accepted at BP’s 146 ARCO-branded fueling stations in the state of Washington. ARCO stations in Washington began accepting Voyager cards this week. | |
| 08-17-2015 : | posted updated US Bank Customer Care Team contact information in both the CCI and pricing portal documents | |
| 08-13-2015 : | posted updated pricing page to the internet folder (contract portal page) since it contains the US Bank contact information. Also emailed Communications Division requesting update the pcard webpage | |
| 08-12-2015 : | updated contract portal page to reflect that Holly Roth is new contact at US Bank. Also trying to determine a replacement for Leann Groth in the Payment Systems division, as well as the logistics of the annual pcard training forum so we can post via broadcast. Will also post updated CCI when this information has been made available. | |
| 05-15-2015 : | DES will distribute $1,256,048.31 to participating entities earned by achieving Incentive # 4. Incentive # 4 is an additional rebate that states receive when the cumulative spend total for all states exceeds $500,000.000. This rebate is paid directly to DES, and is above and beyond the other rebates US Bank pays directly to participating entities. DES is distributing participating entity's share of this amount to each entity based on their percentage of spend. | |
| 05-01-2015 : | WA Participating Addendum #1 has been signed/executed on 4/30/15. The amendment removes the requirement for vendors to report other state sales into the Washington Online Sales Reporting System. The vendor will continue to report WA state sales (only), by enitity, into the WA Online Sales Reporting System. The vendor will also continue to report cumulative totals by state to include Washington State into the WSCA-NASPO Quarterly Sales/Administrative Fee Reporting Tool. (DES Note: Amendment published to portal page on 5/1/15) | |
| 04-27-2015 : | Fuel Reports: Bryan Bazard/DES has been forwarded fuel usage reports for 2014 for Comdata and Voyager so that he can proceed in preparing/submitting reports to the Governor's Office for16 state agencies. | |
| 04-17-2015 : | Fleet Card - Voyager Accepting Locations Added: In 2014 Voyager added 688 new accepting locations in Washington State. From Jan. 2015 through April 2015, 177 new accepting locations have been added. If you are interested in having other locations added, please contact Mark Hess with Voyager at 612.436.6544 or mark.hess1@usbank.com. | |
| 04-17-2015 : | Fleet Card: Roadside Assistance through NAC is offered on the Fleet card. Your card will be charged for the service. Please be aware that if your fuel card is marked as a fuel only restriction code your card can still be used if the RA flag is raised in the Voyager system. | |
| 04-09-2015 : | WSCA Participating Addendum template is being revised to remove Kevin Noren/US Bank as contact and adding our new US Bank Rep/Sandi Hampton as the Pcard rep. Contract Specialist (Long/Collins) have reviewed addendum and sent it to Pam Miller/US Bank (4/7/15) for changes/final approval. Once template received it will be forwarded to WSCA-NASPO for their web site. | |
| 04-06-2015 : | The contract administrator assigned this contract is Clayton Long. Clayton can be reached at 360.407.8508 or clayton.long@des.wa.gov. Clayton replaces Kathie Collins as your first point of contact. | |
| 04-02-2015 : | Washington State Participating Addedum - Amendment #1: Contract Specialist forwarded amedment #1 to Sandi Hampton/US Bank for signature. Amendment #1 removes the requirement of reporting other state's quarterly sales into Washington's Online Sales Reporting system, and requires cumulative totals for all WSCA-NASPO participating states be reported to WSCA-NASPO using the WSCA-NASPO Quarterly Sales/Administrative Fee Reporting Tool by US Bank and by Voyager. Anticipate execution within the next two weeks. | |
| 03-24-2015 : | Travel Accident Insurance is provided on the Travel Card and One Card, not the Pcard (per Sandi Hampton/US Bank). | |
| 03-18-2015 : | Arizona State has signed a participating addendum (PA) to participate in the Commercial Card Solutions contract, effective 12/4/14. WSCA-NASPO has signed copy of PA and will post it to their webite. | |
| 03-12-2015 : | Comdata Fleet Card contract #06507 is set to expire March 31, 2015. A new contract (#00612) was awarded to US Bank Voyager in January 2014. Customers currently using the Comdata Fleet Card contract #06507 should transition immediately to US Bank Voyager contract #00612 due to the fast approaching Comdata expiration deadline. The new contract with US Bank Voyager has a very attractive rebate. US Bank Voyager contact information: Customers needing a transition plan with US Bank Voyager should contact Mark Hess at (612) 436-6544 or email him at mark.hess1@usbank.com. (Note: published in Bi-weekly bulletin 1/23/15, 2/6/15, 2/20/15, 3/6/15, 3/20/15, also published with PFMA) | |
| 03-05-2015 : | Voyager Rebate Paymets: 1) Rebates: a. Q4 2014: Will be sent to each agency by 3/6/15 (except a few colleges and the Military Dept. who had to provide a W9, so theirs will be sent by 3/13/15). b. Q2 & Q3 2014: Will be sent to each agency by 3/13/15. 2) Rebate Payments: a. Voyager checks/ACH process will be independent of the Pcard check/ACH process, meaning separate Check/ACH deposit (one for Voyager, one for Pcard). b. Checks: Rebate payments for the Voyager Fleet Card and US Bank Pcard will be from US Bank, but one rebate check will be for Voyager and one check will be for Pcard. c. Remittance Advice from Voyager: Remittance advice from Voyager will state “WSCA Fleet Rebate Payment.” | |
| 03-03-2015 : | Comdata Contract: DES/Clayton Long informed Cathy Gibson/Comdata that the Comdata contract #06507 will not be extended beyond its current term date of 3/31/15. Clayton asked that Cathy/Comdata provide him the names of agencies who has contacted her with concerns about moving to the new Voyager contract #00612 so that he can connect with them. | |
| 02-10-2015 : | EMV Chip for Pcard/Travel Program: Some agencies and poly subs will begin receiving EMV replacement cards. US Bank will send each program impacted an email notice prior to replacement. If you have questions please call the Bank relationship manager, Sandi Hampton at 208.265.5558 or sandi.hampton@usbank.com. The first email notice to impacted agencies went out on 2/6/15 with the following information: "Dear Valued Partner, We are pleased to bring you exciting news regarding your U.S. Bank Commercial Card program. Your card is changing – and security never looked so good! Your U.S. Bank Commercial Card will now feature a significant leap in technology and security as well as a bold new look. An embedded EMV chip will protect against counterfeit fraud whenever the card is used at a chip-enabled terminal. We’re accelerating card replacement. For clients with standard card designs, most new commercial cards will begin arriving in March 2015, with select new and replacement cards shipping this month. U.S. Bank Corporate Travel cards scheduled to expire in 2015, 2016, or 2017 will be reissued as EMV chip cards this year. This will enable cardholders to benefit from enhanced security features sooner. Purchasing, One, Event Planner, and Managed Spend cards will be replaced with chip cards as they expire. For an easy-to-read guide to our standard-card migration, read the Card Replacement Schedule. Our goal is to make the transition to chip cards as seamless as possible. If you have custom card designs or hot stamps, we will be contacting you with additional instructions. We have new resources to help you. Now on usbpayment.com/emv, you’ll find a wealth of helpful information on the EMV card migration, including: • New card design video and information sheet • EMV chip card tutorials • EMV Chip Card 101 recorded webinar • EMV FAQs In addition, we are providing an email template (link) that your can use to keep your cardholders informed about their new U.S. Bank Commercial Card. Watch for your invitation to EMV Chip Card 101 webinars that will be offered in February and March. In the meantime, if you have any questions, please contact your U.S. Bank Relationship Manager or call Service Point at 877.846.9301 (commercial sector) or 877.846.9302 (public sector). Thank you again for trusting U.S. Bank for your payment solutions. Sincerely, U.S. Bank Corporate Payment Systems" | |
| 01-22-2015 : | CONTRACT STATUS | Comdata Fleet Card contract #06507 is set to expire March 31, 2015. A new contract (#00612) was awarded to US Bank Voyager in January 2014. Customers currently using the Comdata Fleet Card contract #06507 should transition immediately to US Bank Voyager contract #00612 due to the fast approaching Comdata expiration deadline. The new contract with US Bank Voyager has a very attractive rebate. US Bank Voyager contact information: Customers needing a transition plan with US Bank Voyager should contact Mark Hess at (612) 436-6544 or email him at mark.hess1@usbank.com. WEBINAR’s: Webinar’s are also being offered by US Bank Voyager regarding the new fleet card program offerings and to assist agencies and political subdivision with a transition plan. Once you register you will receive a confirmation email with instructions for joining the meeting. The same topics will be covered at each of the following three webinar’s. 1) January 29, 2015 at 10:00 am. Register at: https://usbank.webex.com/usbank/j.php?RGID=r88b582a755ed16808ab9b5afe950e7e8 2) February 11, 2015 at 10:00 am Register at: https://usbank.webex.com/usbank/j.php?RGID=r0cf57adc4a9128b70f35d66f1f562d55 3) March 11, 2015 at 10:00 am Register at: https://usbank.webex.com/usbank/j.php?RGID=re4223f1a5bd967bcda457bf505018b41 (Note: published in Bi-weekly bulletin 1/23/15, 2/6/15, 2/20/15, 3/6/15, 3/20/15 also published with PFMA) |
| 01-14-2015 : | Commercial Card Sourcing Team meeting held via teleconference on 1/14/15. Host is WSCA-Naspo. Invited: Bonnie Bahnsen, California <bonnie.bahnsen@dgs.ca.gov>; Moxley, Cathy J. (DES) <cathy.moxley@des.wa.gov>; Connie Schneider, Arizona <connie.schneider@azdoa.gov>; Douglas Richins <drichins@wsca-naspo.org>; Julie Matthews, California <julie.matthews@dgs.ca.gov>; Collins, Kathie (DES) <kathie.collins@des.wa.gov>; Kevin White, Washington DOT <whitek@wsdot.wa.gov>; Kim Perondi, Nevada <kperondi@admin.nv.gov>; Mark Parry, Utah <mparry@utah.gov>; Sean Torin, Minnesota <sean.torin@state.mn.us>; Steven Kobayashi, California <steven.kobayashi@dgs.ca.gov>; Tim Hay <THay@wsca-naspo.org> | |
| 01-07-2015 : | Montana has signed a participating addendum to participate in this contract, effective January 1, 2015, per Rick Dorvall with Montana. | |
| 11-13-2014 : | Pcard Commercial Card Solutions News: 1) New Pcard state contract increases rebates to participants by 50%. New contract (00612 Pcard/Travel/Onecard) earns participants 1.7 million in rebates for 2014, quarter 2 versus 2014 Q1 earnings of 1.1 million on previous contact (03907). This is more than a 50% increase in rebate earnings to those participating in the Pcard/Travel/Onecard program. 2) US Bank Relationship Manager Update: Sandi Hampton with US Bank is our new Pcard/Travel/Onecard Relationship Manager. You can reach Sandi at sandi.hampton@usbank.com or 208-265-5558. Sandi is Kevin Noren’s replacement. An updated US Bank Contact list is available on the Commercial Card Solutions website at: http://des.wa.gov/services/ContractingPurchasing/Purchasing/Pages/default.aspx 3) 2014 Pcard Forum Presentations: Materials presented at the US Bank Pcard Forum held on October 8th are available for viewing on the Commercial Card Solutions website at: http://des.wa.gov/services/ContractingPurchasing/Purchasing/Pages/default.aspx (DES note: Biweekly requested 11/13/14) | |
| 11-05-2014 : | US Bank's Pcard Relationship Manager Update: As you may have recently become aware, Kevin Noren/US Bank Relationship Manger has recently left US Bank. Until further notice (on an interim basis) Sandi Hampton will be serving as the Relationship Management Contact for the State of Washington and the Poly Sub's which operate under our agreement. Sandi can be reached at 208.265.5558 or sandi.hampton@usbank.com. Day to Day Account Coordinator: Your account coordinator is Claudie Nguyen (855.250.6421 ext 1566259 duong.nguyen2@usbank.com) or Service Point (877.846.9302 or service pointcps@usbank.com). As always, Servicepoint and your Dedicated Account Coordinator team are the 1st resource for most questions or concerns regarding your program. Please feel free to reach out to them for assistance. They will re-direct you as appropriate (Fraud support, AccessOnline Helpdesk, etc). Thanks for your patience as the bank works through this transition. (US Bank emailed this information to all pcard administrators on 11/5/14) | |
| 10-27-2014 : | Kevin Noren, our US Bank Pcard Relationship Manager's last day at US Bank is 10/31/14. If you have an issue that can't be resolved with your Account Coordinator or ServicePoint, then please contact Pam Miller the Regional Vice President at 503.632.8109 or pamela.miller@usbank.com. Pam Miller/US Bank will be providing Kevin's replacement information soon. | |
| 10-01-2014 : | CS met with Chief Procurement Officer/Warnock to share the Pcard Advisory Group’s proposal to improve our card program further in light of the recent determination that DES will receive incentive #4 revenue for 2014 state sales volume. Warnock will share this with Assistant Director/Presnell as they move forward in determining how to maximize these dollars in the best interest of the state. | |
| 10-01-2014 : | Participating States: California & Utah have signed Participating Addendums to join contract, effective 2014 Q4. Washington, Oregon and Minnesota signed earlier this year (effective 2014 Q2). As a result, incentive #4 (500M benchmark) for 2014 will be met, per K Noren/US Bank. | |
| 09-29-2014 : | Vendors are current in their quarterly sales reporting thru 2014 Q2. | |
| 09-29-2014 : | Seattle Times article "US Bank refunding $48M to credit Customers" (9/26/14) is not applicable to the WSCA-NASPO contract, per US Bank rep. Kevin Noren. The article pertains to a federal settlement resulting in repayment to private consumers/customers who signed up for credit monitoring products and charged for undelivered services. | |
| 09-09-2014 : | P-Card/Fleet Card Administrators mark your calendars: Commercial Card Forums slated for Oct. 8 and 9: This year, US Bank will hold their annual P-Card Forum and Fleet Card Forum on the beautiful capital campus in Olympia. The events will be held in the Columbia room of the Legislative building, located at 416 Sid Snyder Ave, Olympia. 1) October 8th, 8:30-4:00: Purchasing Card, Travel Card & One Card Programs 2) October 9th, 8:30 to 1:00: Fleet Card Program Register at: http://www.cvent.com/d/q4qvql. Registration is not a requirement this year but recommended in order to assure enough materials and space for all who attend. Driving directions: Contact Kathie Collins or see Bi-weekly bulletin published on 8/22/14, 9/5/14 & 9/19/14. Contact Kathie Collins at (360) 407-9409 or Kathie.collins@des.wa.gov with any questions. | |
| 08-27-2014 : | EMV-Chip Cards: Roll out will begin in late fall. More information will be shared at the Annual Forum on October 8th. In the meantime if agencies require EMV cards for international travel (Europe widely accepts the EMV) then contact your account coordinator to set up account. | |
| 08-20-2014 : | P-Card/Fleet Card Administrators mark your calendars: Commercial Card Forums slated for Oct. 8 and 9: This year, US Bank will hold their annual P-Card Forum and Fleet Card Forum on the beautiful capital campus in Olympia. The events will be held in the Columbia room of the Legislative building, located at 416 Sid Snyder Ave, Olympia. 1) October 8th, 8:30-4:00: Purchasing Card, Travel Card & One Card Programs Network and listen to guest speakers talk on topics such as: • VISA card industry updates • State program review and contract update • Best in class program success stories (for both state agency and political subdivisions) • Access Online Q&A • How to optimize your card program • EMV card issuance announcement • Review of card fraud for WA ST • Review of program support resources 2) October 9th, 8:30 to 1:00: Fleet Card Program Network and listen to guest speakers talk on topics such as: • Managing Your Fleet Card Program • Managing your data • Auditing - Cards, Drivers, Vehicles • Real-time Activity • Fleet Commander Online Tips and Reporting • National Auto Club - (TBD depending on availability) • Fleet Industry Best Practices • Roundtable Discussion • Voyager 101 (for those customers that are new and have not implemented yet from Noon - 1PM.) Register at: http://www.cvent.com/d/q4qvql. Registration is not a requirement this year but recommended in order to assure enough materials and space for all who attend. Driving directions: Contact Kathie Collins or see Bi-weekly bulletin published on 8/22/14, 9/5/14 & 9/19/14. Contact Kathie Collins at (360) 407-9409 or Kathie.collins@des.wa.gov with any questions. | |
| 07-31-2014 : | CONTRACT STATUS | Fleet Card:The extension for contract #06507 has now been signed by Com Data and DES. The finalized extension will take this contract through 3/31/15. Customers should complete their transition to Voyager under contract #00612 before 3/31/15. |
| 07-10-2014 : | PCard Bank Relationship Manager: Kevin Noren, our US Bank Relationship Manager is unavailable through July 21st. If you need assistance in the meantime, please contact Olga Huseth at 612-344-6042 olga.huseth1@usbank.com or Service Point at 877-846-9302 servicepointcps@usbank.com. | |
| 06-26-2014 : | This contract is a multi-state WSCA-NASPO competitive procurement led by Washington State on behalf of and in collaboration with Washington stakeholders. Other states can participate through a Participating Addendum process. 1) States Currently Participating: a. Oregon State/Oregon State University/University of Oregon (effective Q2, 2014) b. Minnesota (effective Q2, 2014) 2) Other States Interested in participating: a. Vermont: Reviewing our Voyager contract to see if it may be an option to convert to when their current WEX contract expires (has two, 1 year options left). b. Montana: Working on PA and hopes to participate in contract Q4, 2014. c. Utah: Working on PA and hopes to participate in contract Q4, 2014. d. Wisconsin: Working on PA, hopes to participate in contract Q4, 2014. e. Arizona: Has submitted PA to Bank for review and hopes to participate in contract Q4, 2014. | |
| 06-25-2014 : | Fleet Card - Implementation Progress from Comdata to Voyager - Update per Hess/Voyager on 6/17/14 as noted below: 1) Agencies a. 61 agencies were identified including universities and colleges. All have been contacted for implementation. b. 32 agencies have been implemented as of 6/16. c. 2 have decided not to implement as they transition to Motor Pool. d. 16 have completed the kick-off call and have received the implementation forms. We are waiting to receive the completed forms. They are aware that we need a month implement the program. e. 10 have been contacted about a kick-off call but have not responded with a date that fits their schedule. f. DFW has not completed implementation yet as we are working to add location acceptance at 25 marinas. 2) Political Subdivisions a. 52 poli subs identified including cities, counties and special districts. b. 6 from the Comdata list have implemented plus 2 others that were identified separately. c. 16 have completed the kick-off call and have received the implementation forms. We are waiting to receive the completed forms. d. 17 have been contacted about a kick-off call but have not responded with a date that fits their schedule. e. 3 have decided not to implement a Voyager program. f. 15 of the poli subs listed contain bad contact information from Comdata. Either the email is invalid, the contacts provided were for another poli sub or no contact was given. | |
| 06-25-2014 : | Fleet Card - Implementation Update for Accepting Locations per Hess/Voyager on 6/19/14 as noted below: 1) Provided current Voyager merchant acceptance list as of 6/2014 and states not every merchant on this list will be on the online merchant locator. Voyager updated system on 6/1/14 and the online merchant locator only shows merchants with activity in the last year. Hess also states acceptance list and online merchant locator is provided to all accounts he is implementing. 2) 248 new merchant locations added in Washington in 2014 as a result of implementation thus far (report provided). 3) DFW: We are still working on the list of merchants that DFW sent us. The list included 78 merchants they wanted us to research. 51 of those merchants already accept Voyager, one is in the process of getting setup and one does not accept. There are 25 marina locations that we are doing additional research on and beginning to contact to get acceptance. In the process of the research we did find 2 marinas that were not on the list but do accept. 4) WSP: We setup and issued Voyager cards to the State Patrol but they have not used them yet. I know that because of their concerns with acceptance at maintenance locations, they also issued new P-cards. My understanding is they were going to wait until July-August to use the Voyager cards and will have dual cards for their drivers. The drivers are supposed to use the Voyager cards were they can and the P-card at any place that does not accept Voyager. 5) DOE : Cathy Moxley spoke with Oliver Brock with Ecology and notified us that they are going to be using the P-Card instead of the Fleet Card. 6) University of Washington: The University of Washington stated in our initial kick off call that they need acceptance in Canada for their cards. Voyager does not currently have acceptance in Canada. The University was also concerned about remote locations in other states that don't accept Voyager. We have offered to review a list of previously used locations to check acceptance but they have never given us a list. 7) DNR and WA State Lottery: We worked with ACME Fast Fuels to get them setup to accept Voyager due to the DNR's need for ethanol-free fuel for boats. This is also benefits the State Lottery office that is next door to one of the Fast Fuels locations. 8) DNR: We have resolved the issue with Conoco/Union 76 where transactions made at the pump were coming thru as in-store purchases and being declined. Our technology team was able to work with Conoco and the processor to pinpoint the coding issue in the transaction file and make the corrections. 9) WSDOT: We have begun conversations with Jeremy Hall at Charge Point to find a way for them to charge electric vehicle charging to the Voyager Network. 10) Dept. of Insurance Commission: We were able to contact a Les Schwab location that did not allow a Voyager card and remind them that they can charge using the Teletrans process. | |
| 06-25-2014 : | Fleet Card: DFW stated Acme Fast Fuel in Olympia was not accepting cards. Hess/Voyager stated both Acme Fast Fuel locations in Olympia now accept the Voyager card as of 6/23/14. Both of these locations also carry Ethanol Free gasoline which is important for boats. Mcmanus/DFW is pleased. | |
| 06-25-2014 : | City of Lacey and Wenatchee inquired about our Commercial Card Solutions contract. I stated that this contract if extremely attractive in rebate offerings. I also forwarded them additional information for consideration (Pricing and Ordering page, WSCA Presentation, Executive Summary, WSCA Benchmarking) and Kevin Noren's/US Bank contact information. | |
| 06-19-2014 : | NAPCP Membership: renewed membership with NAPCP for $495.00 for one year (till 6/19/15). Membership allows other agencies/poly subs to join as an associate member for $99.00. Listed below are the agencies/poly subs that joined last year as associate members under our membership.This membership cost is a line item in our WSCA budget for contract 00612. Spokane County, Olympic College, Washington State University(Groop/Senkevich), Department of Social and Health Services, WA State Office of Financial Mgmt, Thurston County, Western Washington University, King County, Intercity Transit, Seattle Housing Authority, Washington State Healthcare Authority, WA State Department of Transportation (White/Davis/Bell/Williams), Olympia School District, Puyallup School District, City of Tacoma. (DES Note: Subscription renewal was authorized by C Warnock on 6/19/14 and pd by pcard) | |
| 06-19-2014 : | Fleet Card - Accepting Locations: Military Dept/Edgington states he is having issues with Dupont/Lakewood Jiffy Lubes and the Chevy dealers in Olympia/Parkland/Tacoma accepting the fleet card and needs to add the SureKleen car wash on Bridgeport Way. Mark Hess/Voyager has asked that Military Dept. provide him the full address and phone number so he can research/add them. Mark also states that Jiffy Lube is in their system, but he will call Jiffy Lube as a reminder to them on how to process the Voyager card (merchant may need to to call 1-800 number on back of card for transaction approval instead of swiping the card). Update as of 6/24/14 from Hess/US Bank to Military Dept: "Below is the response that I received from my merchant services rep. that contacted each of these locations. It sounds like there was some mis-communication from the merchants to the drivers. I am sure it helped for us to contact them as a reminder. a) Jiffy Lube - said they thought the driver had a fuel only card, Not sure but they are aware they accept and how to process. I talked to Barry. On this one the site may have been looking for a fleet under the agency name and probably should have been Voyager. b) Lakewood Shur Kleen Inc - They do accept Voyager via swiping the cards. They have multiple transactions last trans date was 6/21/14. I did go ahead and leave them a "acceptance reminder" voicemail. c) Titus Chev - I talked to Lenny the Serv. Mngr and he said they are aware they take Voyager and no one is admitting to telling anyone they do not. They process via Teletrans and last trans was 1/21/14." | |
| 06-18-2014 : | Fleet Card: Conoco/Union 76 issue where transactions made at the pump were coming thru as in-store purchases and being declined has been resolved. The US Bank/Voyager technology team was able to work with Conoco and the processor to pinpoint the coding issue in the transaction file and make the corrections. The fix went into production last night and this morning they are not seeing those declines with Conoco transactions. (DES Note: DNR) | |
| 06-13-2014 : | Fleet Card: Les Schwab & Jiffy Lube accept the Voyager Fleet Card. the vendor may have to call the number on the back of the card for transaction approval, instead of swipping the card at the counter (per Hess/US Bank) | |
| 06-13-2014 : | Federal Fuel Excise Tax: 1) Voyager Fleet card: Statements will show the full price of gas, but detail the excise tax. Your card will not be charged the excise tax. 2) Pcard/One Card: Statements will show the full price of gas and may not provide the detail of the excise tax. Your card will be charged the excise tax. Please coordinate with your A/P department for a possibility of submitting a tax refund to IRS for the fuel excise tax. Pcard/One Card: | |
| 06-13-2014 : | Rebate Calculations for managing accounts within an agency: The managing accounts all roll up to an "agent" number in the US Bank system and this is where the rebate is calculated. The information the US Bank finance team would see has all of the managing account information under that agent averaged for rebate calculations. Therefore, a bad apple in the group would negatively affect the overall agency average, but sometimes hard to tell how much. Unfortunately, the bank report does not track rebate detail at the managing account level. This would have to be obtained by the agency program administrator running access online reports. (per US Bank/Noren 6/12/14). | |
| 06-11-2014 : | CONTRACT STATUS | Voyager Fleet Card Transition Reminder: DES customers currently using the Com Data Fleet Card contract should have a transition plan in place with US Bank Voyager at this time. The new contract, #00612 was finalized and signed in January 2014. The average transition timeframe is one month. As the Com Data contract was extended through August 31, 2014 to accommodate transitions to Voyager, any customers still not transitioned should do so immediately. Customers needing a transition plan should contact Mark Hess at (612) 436-6544 or email him at mark.hess1@usbank.com. For any additional questions contact Cathy Moxley at cathy.moxley@des.wa.gov or (360) 407-9434. (DES note: Biweekly broadcast requested by Moxley on 6/4/14) |
| 05-14-2014 : | FOREIGN CURRENCY BLOCKS: Blocks on foreign currency will impact purchases from Canada. | |
| 05-07-2014 : | CONTRACT STATUS | Today a cure letter went to Ricky Johnston, Randy Morgan, & Walt Hannabass at Com Data. Com Data has been charging Highline Community College for Fleet Advance charges. These charges were not requested. We have also been trying to get the charges reversed since October 2013 without success. A cure letter was drafted by Greg Tolbert and was mailed to Com Data via USPS. Com Data was given until May 19th to resolve. |
| 04-15-2014 : | Fleet Card Implementation Update per Mark Hess with US Bank/Voyager: 1) Agencies: 22 out of 60 (including state colleges and universities have fully transitioned from Comdata contract #06507 to US Bank/Voyager contract # 00612. 2) Poli-subs: 2 poli-subs have fully transitioned from Comdata contract #06507 to US Bank/Voyager contract # 00612 with an additional 10 in review stage. A total of 10,759 cards have been issued thus far. Please call Mark Hess with US Bank/Voyager 612-436-6544 to ensure your implementation is completed prior to the Comdata expiration date of 8/31/14. | |
| 04-10-2014 : | Pcard Program: All state agencies and poly subs with programs under contract #03907 with US Bank have been transitioned to the new contract #00612 with US Bank. The rebate structure for the new contract #00612 will be effective starting 4-1-14. | |
| 03-13-2014 : | Contract #03907 Administrative Fee Excess for 2013: Agencies to receive refund for excess purchasing card administrative fee on contract #03907. The amount collected for 2013 is $190,740.53 over and above what it costs Enterprise Services to manage the Purchasing Card program, so the excess will be divided among contract users on a proportional basis based on each agency’s contract spending. DES finance department will calculate percentages/dollars and issue checks to agencies by March 31, 2014. Contract #00612 program will become effective with the bank on 4/1/14 as far as rebates/incentives. Questions about the distribution or the Purchasing Card contract, should be directed to Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409. (DES note: Bi-weekly bulletin has been requested which will include link to detailed accounting of how dollars are being disbursed, Pcard Advisory group and PCAG group were emailed directly with detailed accounting of how dollars are being disbursed). | |
| 03-04-2014 : | Fleet Card Transition Update: The Comdata Fleet Card Contract (#06507) has been extended through August 31, 2014 to allow time for a phased customer transition from Comdata Corporation to Voyager, the recently awarded contractor on the new contract (#00612). As the transition from Comdata to Voyager progresses, it is helpful to know the following: •Comdata will keep all customer information in their database for 1 year after the contract expires. Customers needing access to their information longer than 1 year should contact Comdata to coordinate a records retention schedule. •Voyager is contacting customers to begin their transition plan. If you have not yet heard from Voyager, they may not have your current contact information. It is suggested you contact Mark Hess to begin your transition plan. •Customers are encouraged to run a Comdata report identifying commonly used merchants. Voyager will use the reports to sign up merchants that currently do not accept Voyager cards. Questions can be directed to either Cathy Moxley at (360) 407-9434, or to Kathie Collins at (360) 407-9409. (DES Note: Published in Biweekly Bulletin 3/3/14) | |
| 02-27-2014 : | CONTRACT EXTENSION | Fleet Card: Amendment 4 for contract #06507 ( Fleet Card) which requested an extension until 8/31/14 has been signed and received back by DES. This extension will assist Voyager and customers in their transition from Com Data to Voyager. |
| 02-14-2014 : | CONTRACT STATUS | Legal Review of the Washington State Participating Addendum has been completed and finalized with US Bank. Finalization of the Washington Participating Addendum is expected to happen before 2/21/14. The DES website containing US Bank information will move forward with an update. The expected completion date of updating the website is 2/28/14. Those agencies or political subdivisions who wish to sign up as new customers under the new contract #00612 with US Bank's P-Card program should contact Kevin Noren at kevin.noren@usbank.com. Those wishing to sign up for the Voyager Fleet Card Program under the new contract #00612 should contact Mark Hess at mark.hess1@usbank.com. Existing customers are scheduled to be contacted by US Bank however, customers should make contact with US Bank if they don't receive a call. |
| 02-06-2014 : | DES Press Release: State partners with bank to boost agency savings. OLYMPIA – Public agencies in Washington could receive about $8.4 million in annual rebates by using charge cards available through a contract recently awarded by Enterprise Services. U.S. Bank is the winning vendor of the new charge card services contract. The new agreement expands on the bank's previous contract — in place since 2008. Under the contract, U.S. Bank offers a quarterly rebate to agencies that use the charge cards. Rebate amounts are based on how much is spent and how quickly the bill is paid. Washington public agencies received more than $3 million in charge card rebates from the bank in 2012 and more than $9 million since 2008. Rebate totals for 2013 will be released later this month. The new contract offers larger rebates than the old one because U. S. Bank has raised the basis point used for calculating how much money to return to an agency. The estimated rebates are based on past usage of state-issued charge cards. There are many variables that influence rebate amounts. Washington was the lead state in the development of this contract on behalf of the WSCA-NASPO Cooperative Purchasing Organization, a national purchasing cooperative. The new contract is available for use by public agencies in all 50 states and the District of Columbia. State-issued charge cards unlike personal credit cards The contract includes several types of charge cards but the purchasing card – a Visa card – is the one most frequently used by agencies to buy goods and services. Unlike a personal credit card where the cardholder can pay only a portion of the amount due, public agencies must pay the entire balance in full each month. U.S. Bank regularly works with its clients to help them prevent fraud and misuse. The bank has a number of tools that look for and detect transactions that are outside of an organization's policy. Agencies add additional levels of fraud protection and security. For example, agencies must establish authorization controls for each card, which includes limits on the types of purchases, dollar limits per transaction and more. Every card user must sign an agreement that they will comply with all agency purchasing policies and procedures. New fleet cards now earn rebates, too Another reason for the larger rebates is the addition of U.S. Bank fleet card to the contract. The U.S. Bank fleet card, like the purchasing card, offers rebates to users. The previous fleet card contract did not offer rebates. The fleet card is used by employees who use state-owned vehicles for travel. It is used to pay for fuel, maintenance and roadside assistance costs. Benefits beyond rebates Using charge cards to buy goods and services helps public agencies better manage their purchasing processes, while improving efficiency and transparency. In addition to receiving rebates, benefits include: •Lower administrative costs since agencies can issue one payment per month to cover all purchases instead of processing multiple purchase orders and payments. •Better security because transactions can be monitored online almost immediately, rather than waiting for end-of-month invoices. •Quicker payments to suppliers. Agencies typically pay bills 30 days after the purchase of the item or service. Cards allow for immediate payment. This can help businesses, especially smaller ones, with cash flow and credit. "We are pleased to have earned this opportunity to renew and expand our offerings to the public sector," said Richard Raffetto, head of Public Sector and Financial Institutions for U.S. Bank's Wholesale Banking Division. "We are eager to put our payment expertise to work helping public-sector organizations and educational institutions operate more efficiently and improve stewardship of their financial resources." About the WSCA-NASPO Cooperative Purchasing Organization The new charge card services contract was awarded through the WSCA-NASPO Cooperative Purchasing Organization, the cooperative purchasing arm of the National Association of State Procurement Officials (NASPO). WSCA-NASPO leverages the collective demand of public and educational entities to procure goods and services. It follows a "lead state" operating model, in which one state manages the solicitation and awards the contract through which other entities get access to the products and pricing. Enterprise Services, on behalf of the state of Washington, managed the solicitation and will administer the new contract. The new contract has a five-year term with the option to be renewed for two additional years. It will be phased into use. (posted to DES Website & Access Washington on 2/4/14) | |
| 01-27-2014 : | U.S. Bank Purchasing Card Forum is scheduled for Feb. 6 in Bellingham. The new WSCA-NASPO Commercial Card Solutions contract (#00612) went into effect Jan. 1, 2014. The contract replaces two contracts (#03907 and #06507). U.S. Bank, the vendor for the new contract, will contact agencies regarding the transition to the new contract. Information will be available at U.S. Bank's Purchasing Card (P-Card) Forum. The event is scheduled for Thursday, Feb. 6 from 1:00 - 4:00 p.m. at the Whatcom Transit Authority Training Room in Bellingham, Washington. Agenda items include: •Western States Contracting Alliance (WSCA) contract update •U.S. Bank Payment Plus •U.S. Bank Payment Analytics •U.S. Bank Accounts Payable VISA Optimization Analysis •U.S. Bank Access Online •Fraud prevention •A question and answer session To attend, register with Kevin Noren at kevin.noren@usbank.com (webinar is not offered) (Info also sent via Biweekly broadcast) | |
| 12-27-2013 : | CONTRACT STATUS | Contracts Have been finalized and signed. This contract will replace both 03907 and 06507. It will become effective 1/1/2014 which is the beginning of the new rebate quarter. |
| 12-09-2013 : | Fleet Card: At Mark Hess's (US Bank/Voyager) request, found correct email addresses for 27 potential customers and forwarded his forum invitation to them. | |
| 10-29-2013 : | CONTRACT STATUS | Contracts are near completion. The WSCA Sourcing Team are to submit last round changes and comments to Cathy Moxley by COB 10/29/13. Comments will then be reviewed with Harold Goldes and US Bank. Projected completion is now 11/12/13. |
| 09-20-2013 : | CONTRACT STATUS | Contracts were received back from US Bank on 9/9/13. DES legal review has been done and changes made are unacceptable. US Bank made extensive changes to the document. US Bank and Cathy Moxley will begin the process of changing the documents back to an acceptable format on 9/23/13. |
| 08-21-2013 : | Contracts are still under review by US Bank. It is anticipated that we will receive them back by 8/22/13. DES Legal will then review US Bank's legal comments and prepare for negociations. | |
| 07-17-2013 : | DES Legal has completed their review of contract exception submitted by US Bank. DES Legal decisions are being reviewed by the Sourcing Team. It is anticipated that the redlined contracts that contain the DES Legal ruling of the exceptions will be sent to US Bank on 7/18/13 for their Legal review. Negotiations will take place after their review has been completed. | |
| 07-16-2013 : | The acting Contract Administrator is Cathy Moxley 360-407-9434/cathy.moxley@des.wa.gov as Kathie Collins is out of the office for the next 12 weeks. US Bank has been notifed. | |
| 06-03-2013 : | CONTRACT STATUS | DES Legal is reviewing contract exceptions submitted by US Bank for both categories. Negotiations will begin after review is completed. |
| 05-14-2013 : | AWARD ANNOUNCEMENT-New Charge Card Services and Fleet Card Contract Awarded to US Bank: Washington State recently completed a rebid of the WSCA-NASPO Charge Card Services Contract that will include Purchasing Card, Corporate (Travel), One-Card, Declining Balance Managed Spend Cards and now Fleet Card. The successful bidder for both categories was US Bank. Following contract execution and a phased implementation, this single new contract #00612 will replace Washington’s current PCard Contract #03907, as well as its Fleet Card Contract #06507. Implementation updates, instructions, FAQ’s and other information will be communicated regularly via future broadcasts and on the DES contract portal page. For questions contact Cathy Moxley at cathy.moxley@des.wa.gov or Kathie Collins at kathie.collins@des.wa.gov. (DES Note: Biweekly requested) | |
| 04-08-2013 : | WSCA Board of Director's unanimously approved the Award Recommendation presented by MCC on 4/4/13. The Intent to Award emails went out to proposers on 4/5/13. Debriefs were requested by all 5 Proposers. All Debriefs except WEX will be performed 4/8/13. Neva Peckham will perform the WEX Debrief on 4/11/13. | |
| 04-01-2013 : | Executive Summary and recommendation approved by Ro Marcus. Recommendation will move forward to the WSCA Board of Directors for approval at next teleconference. | |
| 02-14-2013 : | Assigned Contract Consultant is Cathy Moxley, 360-407-9434, cathy.moxley@des.wa.gov. Assigned Contract Administrator, effective 2/1/13 is Kathie Collins, 360-407-9409, kathie.collins@des.wa.gov. | |
| 02-04-2013 : | CONTRACT STATUS | BID CLOSED: Bid closed on January 24, 2013 at 2:00pm. 7 bids received: 4 for Category 1 (Commercial Card) and 3 for Category 2 (Fleet Card). |
| 01-14-2013 : | CONTRACT CHANGE | RFP Solicitation Amendment # 7 was posted to WEBS on 1/14/13. Purpose: 1) Arizona’ Terms and Conditions are attached below. 2) Oral Presentation/Live Demonstration location information. Although it has not been determined the exact time for each oral presentation/live demonstration, the dates and locations are: Dates: February 19-21, 2013 Location: Renaissance Hotel 515 Madison Street Seattle, WA 98104 Amendment #7 has two embedded documents titled" 1) AZ Special Terms and Conditions 2) AZ Uniform Terms and Conditions Amendment is not required to be submitted with proposals. |
| 01-14-2013 : | CONTRACT CHANGE | RFP Solicitation Amendment # 6 was posted to WEBS on 1/11/13. Purpose: 1) Model Contract in the RFP document has been updated, see attached. a. Section 1.5 (Contract Term) b. Section 4.4 (Records Retention and Audit) c. Section 5.2 (Retention of Records) d. Section 5.5.2 (Disclosure) e. Section 6.6 (Indemnification) f. Section 6.7 (Indemnification – Intellectual Property) g. Section 7.1 (Defaults and Remedies) It is critical that Proposers submit any exceptions to terms and conditions with their Proposal. Exceptions not received with Proposal will not be considered. Any received exceptions may be negotiated with the Apparent Successful Proposer. In the event an agreement cannot be reached with the Apparent Successful Proposer, DES will begin negotiations with the next highest scoring Proposer, and so on. The updated Model contract introduction includes the following language, “This Solicitation document, any subsequent Amendments and approved portions (including exceptions to terms & conditions) of Proposer’s Response may be incorporated into the resulting Contract with DES.” 2) Request for Proposal Proposer’s Authorized Offer, Item #6 has been updated. See highlighted section below. 3) Responses to Follow-up Questions are attached below. 4) Appendix F Section 2.3.10 has been changed to Non-Mandatory (NM). Amendment #6 has two embedded documents titled" 1) RFP 00612 Follow Q & A 2) 00612b (01.10.2013) Amendment must be submitted with proposals. |
| 01-09-2013 : | CONTRACT STATUS | Solications are due January 24, 2013 by 2:00 pm PT. Evaluation is scheduled for the week of January 19, 2013 with anticipated award date March 15, 2013. |
| 12-31-2012 : | CONTRACT CHANGE | RFP Solicitation Amendment # 5 was posted to WEBS on 12/28/12. Purpose: 1) The RFP document is replaced in its entirety with the document below labeled “00612b”, and must be submitted with Proposal. 2) The Request for Proposal (RFP) has been updated as follows, see attached document below: a. Proposer’s Authorized Offer #6. b. Section 3.1 (Procurement Schedule) c. Section 8.3 (Allocation of Points) d. Section 8.4.3 (Non-Cost Scoring) e. Section 8.4.4.1 (Incentive Share Component) f. Appendix C – Standard Definitions g. Appendix E – Category One Cost Component (See highlighted sections) h. Appendix F – Category One Technical/Business Requirements (See highlighted sections) i. Appendix G – Category Two Cost Component (See highlighted sections) j. Appendix H – Category Two Technical/Business Requirements (See highlighted sections) k. Appendix I – Participating States (See highlighted sections) 3) The Model Contract has been updated as follows, see attached document below: a. Section 1.6 (Purchasers, see highlighted sections) b. Section 2.6 (Changes, see highlighted sections) c. Section 2.3 (Contractor Supervision and Coordination, see highlighted sections) d. Section 2.6 (Changes, see highlighted sections) e. Section 4.4 (Records Administration and Audit, see highlighted sections) f. Section 5.2 (Retention of Records, see highlighted sections) g. Section 5.5.2 (Non-Disclosure, see highlighted sections) h. Section 5.5.3 (Injunctive Relief, see highlighted sections) i. Section 6.7 (Indemnification Intellectual Property, see highlighted sections) j. Section 6.9 (License of Pre-existing Intellectual Property, see highlighted sections) Section 9.3 (Order of Precedence, Incorporated Documents, Conflict and Conformity, see highlighted sections) 4) The Responses to Questions are attached below. 5) Write-off History is included below. (embedded attachments: "Write-Off History (3 yrs)", "00612 Q & A", "00612b.doc".) All other Terms, Conditions, and Specifications remain unchanged. Amendment must be submitted with proposals. |
| 12-31-2012 : | CONTRACT CHANGE | RFP Solicitation Amendment # 4 was posted to WEBS on 12/19/12. Purpose: 1) The Response to submitted questions will be posted in WEBS by close of business Friday, December 28, 2012. All other Terms, Conditions, and Specifications remain unchanged. Amendment is not required to be submitted with proposals. |
| 12-19-2012 : | CONTRACT CHANGE | RFP Solicitation Amendment # 3 was posted to WEBS on 12/18/12. Purpose: 1) The Proposal due date has been extended to January 24, 2013, 2:00 pm PT All other Terms, Conditions, and Specifications remain unchanged. Amendment is not required to be submitted with proposals. |
| 12-05-2012 : | CONTRACT CHANGE | RFP Solicitation Amendment # 2 was posted to WEBS on 12/4/12. Purpose: 1) The Question and Answer Period has been extended through close of business December 13, 2012. All questions must be submitted in writing to the Procurement Coordinator per RFP Section 4.1. Any oral discussion/communication will be considered unofficial and non-binding. Once all questions are received, the WSCA Sourcing Team will convene to prepare a response to the submitted questions, and make any necessary changes to the RFP or Model Contract. An additional Amendment will be posted with these changes by close of business December 20, 2012. 2) The Model Contract has been updated as follows, see attached updated document: a. All Terms & Conditions that are specific to Washington State have been removed and will be included in Washington Standard Terms & Conditions in Appendix I of the RFP. b. Section 1.6 (Purchasers) has been amended. c. Section 3.1 (Incentive Share) has been amended. d. Section 9.3 (Order of Precedence, Incorporated Documents, Conflict and Conformity) has been updated. Amendment #2 has an embedded document titled "Model Contract (12/4/12)", however when the document is opened it is the RFP. The revised 12/4/12, amendment #2 "Model Contract" is embedded on page 33 of the RFP. All other Terms, Conditions, and Specifications remain unchanged. Amendment is not required to be submitted with proposals. |
| 11-29-2012 : | CONTRACT STATUS | Pre-Bid was held November 27, 2012. DES will issue an amendment with changes responses to questions the week of December 4, 2012. It is anticipated the Question & Answer Period will be extended. This information will be included in the Amendment that will be posted next week. |
| 11-16-2012 : | CONTRACT CHANGE | RFP Solicitation Amendment # 1 was posted to WEBS on 11/13/12. Purpose: The Commercial Card Solutions optional Pre-bid meeting room number has changed. Amendment contains embedded document that includes the WebEx instructions for those that will be participating remotely in the Pre-bid and the updated room number for the Pre-bid meeting is listed. All other Terms, Conditions, and Specifications remain unchanged. Amendment is not required to be submitted with proposals. |
| 11-16-2012 : | CONTRACT STATUS | RFP# 00612 for Commercial Card Solutions on behalf of WSCA/NASPO Cooperative Purchasing Organization was posted to WEBS on 11/7/12. 1) Pre-Proposal Conference is scheduled for 11/27/12 at 2:00pm. 2) Bid Opening is scheduled for 1/10/12 at 2:00pm WEBS notified a total of 225 vendors of which: 4 were minority owned businesses 7 were woman owned businesses 2 were minority and woman owned businesses 9 were small businesses 4 were vetral owned businesses |
| 10-17-2012 : | CONTRACT STATUS | The Draft RFP for the WSCA Commercial Card Solutions contract is being reviewed by the 50 states. It is anticipated the RFP will be posted to WEBS by the end of October 2012. |
| 08-02-2012 : | CONTRACT STATUS | The seven (7) state WSCA Sourcing team is in the RFP development stage. It is anticipated the RFP will be posted in WEBS mid-October. |
| 06-28-2012 : | CONTRACT STATUS | The RFP process is taking longer than expected. The WSCA Sourcing Team is now meeting twice weekly in an effort to get the RFP posted as soon as possible. The WSCA Directors must approve the RFP prior to posting in WEBS. I hope to post the RFP by the end of July 2012. |
| 05-04-2012 : | CONTRACT STATUS | The WSCA Sourcing Team is meeting weekly preparing the RFP for release the end of June. |
| 03-08-2012 : | CONTRACT STATUS | The WSCA Director's approved the addition of fleet card to the Commerical Card Solutions contract. A WSCA Sourcing Team meeting is scheduled for Friday, March 16, 2012. The Washington Pcard Steering Committee will meet on Friday, March 9, 2012 to provide an overview of the Sacramento Industry Meetings and discuss next steps for the group. A separate Washington Fleet Card Steering Committee will meet on Monday, March 12, 2012 for the same purpose. |
| 03-08-2012 : | CONTRACT STATUS | Industry meetings were held in Sacramento, CA the week of February 27, 2012 in preparation of the WSCA Pcard rebid. All seven (7) state were represented. It was suggested that the contract be awarded in two parts. Part one for pcard, corp card, one card, declining balance cards; and part two for fleet card. The fleet card was not included in the original scope, so Doug Richins will put it on the schedule for next Director's call to seek approve to include the fleet card. |
| 02-17-2012 : | CONTRACT STATUS | A total of ten (10) RFI's were received. A schedule has been established for the Industry Meetings in California February 28-29, 2012. |
| 01-24-2012 : | NEW CONTRACT | This will be the new WSCA Charge Card Services contract. The multi-state sourcing team has had two (2) teleconferences. A Request for Information will go out to the industry January 24, 2012. The information gathered will be collected and used as a part of an industry discussion the week of February 27 in Sacremento, CA in preparation for the RFP development. The Sourcing Team will also begin RFP development during this week. The RFP is tentatively scheduled to be released by Washington through WEBS mid-June 2012 with an anticipated award the beginning of October. |
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