| Date | Type | Memo |
|---|---|---|
| 04-21-2015 : | The extension amendments have been completed and the contract has been extended until 12/31/2015 or until contract 02915 has been awarded. | |
| 03-26-2015 : | CONTRACT EXTENSION STATUS | EXTENSION: DES has extended with the following 01508 Contractors through 12/31/2015 or until a new replacement contract is in place, whichever is earlier in time: Rowland Machinery Company, Arrow Construction Supply, Partner Construction Products, Franssen Motors (Jet city) Equipment, Special Asphalt Products, Godwin Pumps, Birch Equipment, Tyler Rental Equipment, Vermeer. DES is currently negotiating with the following: Ben-ko-matic Co, Clyde/West, Hertz, Lew Rents, Pape, PowerScreen, Sunbelt, United Rentals. |
| 03-23-2015 : | Extension offers were sent to the contractors of 01508 with a request that they respond by no later than 3/30/15 if they wish to continue to participate. | |
| 03-20-2015 : | During review it was noted that a significant number of bids are non-responsive for failure to provide required data to enable fair evaluations for award. There are not enough responsive bids to accomodate the needs of the state. DES will excercise its statutory authority to reject all bids, cancel the solicitation and rebid 02414 with revised terms and conditions. Current contractors of 01508 will receive an offer to extend on 3/23/15. | |
| 02-27-2015 : | The bid tabulation is complete for the contract rebid number 02414. There will be a stakeholder meeting on 3/2/15 for review, input and recommendations. Shortly after, DES will be determining who the low bidder for each spreadsheet for benchmarking purposes and then will begin announcing the apparant successful bidders to the vendor community. | |
| 02-27-2015 : | Arrow Construction supply, Inc. was sent a cure letter on 2/25/15 for non compliance due to delinquent sales reporting. | |
| 01-16-2015 : | The prebid conference was conducted on 12/2/14. There were three Amendments posted before bid close on 1/14/15. Twenty five (25) bids were received. The bids are currently being reviewed for initial determination of responsiveness. | |
| 11-25-2014 : | Contract 01508 has been extended under current terms, conditions and pricing from 12/01/2014 through 3/31/2015 or until contract 02414 is awarded, whichever occurs first. | |
| 11-24-2014 : | The rebid of this contract was posted to WEBS on 11/21/2014. Contract 01508 will be extended to allow for the new contract to be in place with no break in coverage. | |
| 11-13-2014 : | Temporary extension offers went to all contractors to enable sufficient time to complete the rebid. DES anticipates the replacement contract 02414, Equipment Rental to be posted to WEBS during the week of 11/17/2014. | |
| 10-15-2014 : | Six (6) vendors offered comments on the draft price pages. Comments are being reviewed for possible incorporation into the solicitation price pages. The draft IFB is complete with the exception of the price pages. Most of the current contract vendors will be contacted for an additional extension to enable the solicitation and award early 2015 without a break in contract coverage. | |
| 09-25-2014 : | A Pre-release for Comment for pending Contract was posted to WEBS to the vendor community that included all 74 draft price pages. The intent is to seek feedback to ensure that they cover the majority of equipment the state uses and variables to assist in a fair award determination and ease of use by state government customers. Responses are due on or before 10/10/2014. | |
| 07-10-2014 : | The Contract has been extended from 8/1/2014 through 11/30/2014 or until Contract 02414 is awarded, whichever occurs earlier in time under existing terms, conditions and pricing. | |
| 06-18-2014 : | Extension Amendments went out on 6/17/2014 to the contractors under current terms, conditions and pricing. | |
| 06-10-2014 : | Existing contractors received notification of contract status and that they will receive a temporary extension offer by no later than 6/18/2014 under current terms, conditions and pricing. | |
| 06-05-2014 : | The contract award criteria is under revision to minimize the potential of protest. DES will pursue temporary extension with existing contractors. DES does not anticipate a break in contract coverage at this time. | |
| 05-28-2014 : | The draft IFB has been through peer review and is currently under managerial review. | |
| 04-28-2014 : | The stakeholder information is being rolled into the specifications and equipment catetories. DES is still working through the details of satisfactory award methodology. | |
| 03-11-2014 : | An overview of the new contract 02414 was provided to the stakeholder group along with a request to review existing equipment categories and suggest additions that is due by 3/31/14. | |
| 02-26-2014 : | Conducting a series of meetings with the vendor community on the rebid of the contract. | |
| 02-11-2014 : | No actions pending at this time. The bid document is currently under development. | |
| 01-09-2014 : | No actions pending at this time. The rebid IFB is still in development. | |
| 12-06-2013 : | No actions pending at this time. Began the development of the IFB document for the rebid of this contract.. | |
| 11-08-2013 : | No actions pending at this time. | |
| 10-02-2013 : | CONTRACT STATUS | Recruiting stakeholders based on contract usage for the pending rebid of 01508. |
| 09-16-2013 : | Department of Corrections will participate as a stakeholder. No other responses have been received to date. | |
| 08-29-2013 : | Requested a notice for stakeholders for the rebid of 01508 be sent through the Biweekly broadcast. | |
| 08-29-2013 : | CONTRACT CHANGE | Item additions to Group 8 Item A, Asphalt Distributors and Group 8 Item B, Pavement Milling Machines effective 8/29/2013. |
| 05-30-2012 : | In the process of extension. CPRs were sent to the top 12 customers for feedback. Extension letters were sent to the contractors. | |
| 03-26-2012 : | CONTRACT CHANGE | Clarification of FOB Terms to be consistent with price pages. |
| 11-08-2011 : | No actions pending. | |
| 05-23-2011 : | No actions pending at this time. | |
| 04-11-2011 : | No actions pending at this time. | |
| 03-10-2011 : | No actions pending at this time. | |
| 01-12-2011 : | No actions pending at this time. | |
| 12-15-2010 : | No actions pending at this time. | |
| 11-09-2010 : | No actions pending at this time. | |
| 10-07-2010 : | No actions pending at this time. | |
| 08-20-2010 : | The pricing issue with Pape' has been resolved. The monthly rates for Group 3 Item D have been updated. | |
| 08-12-2010 : | POSSIBLE ERROR PAPE PRICING: On 8//52010 OSP received an email from Pape Equipment Rental of a possible error in its rental charges posted to the contract portal page price sheets. OSP instructed Pape to forward their information for review. Results from that review indicated that the Pape monthly rental rates could be in error and a further review would be conducted. Pape Equipment Rental has been instructed to inform customers that if monthly rental rates are questionable they are to instruct customers to call OSP for verification of monthly rental rates until final review and corrections are completed. Customers having questions are to call (360) 902-7400 and ask for assistance. | |
| 08-04-2010 : | Contract 01508 has been extended from 8/1/2010 through 7/31/2012. | |
| 07-08-2010 : | In the process of extension. | |
| 06-10-2010 : | In the process of extension. | |
| 05-18-2010 : | In the process of extension. | |
| 04-10-2010 : | Extension letter and price sheet sent to the contractors with a response date of May 7, 2010. | |
| 02-10-2010 : | Seeking Vendor & Contract Report Card feedback from users with a response date of March 4, 2010. | |
| 01-11-2010 : | Preparing for contract extension. | |
| 12-14-2009 : | No actions pending at this time. | |
| 11-13-2009 : | No actions pending at this time. | |
| 10-15-2009 : | No actions pending at this time. | |
| 09-15-2009 : | No actions pending at this time. | |
| 08-13-2009 : | No actions pending at this time. | |
| 07-16-2009 : | No actions pending at this time. | |
| 07-16-2009 : | No actions pending at this time. | |
| 06-17-2009 : | No actions pending at this time. | |
| 05-14-2009 : | No actions pending at this time. | |
| 04-20-2009 : | No actions pending at this time. | |
| 03-17-2009 : | No actions pending at this time. | |
| 02-17-2009 : | No actions pending at this time. | |
| 01-16-2009 : | No actions pending at this time. | |
| 01-07-2009 : | Received updated insurance certificate from Vermeer Nortrhwest Inc., Issued on 1-1-09, valid from 1-1-09 to 1-1-10 | |
| 10-03-2008 : | Go to: www.ga.wa.gov/vehreq/vehmenu.htm for more information | |
| 07-23-2008 : | Bid opened with 27 bids for review. Because of the volume of bids for review the estimated time for completion of evaluation and bid award is July 2008. Since this bid was not awarded July 1, 2008 Contract 01102 was extended until July 31, 2008 to meet customer needs. Contract 01508 is expected to be in place for August 1, 2008. | |
| 05-13-2008 : | Pre-bid Conference held May 6, 2008 to discuss the bid document terms and conditions for rental equipment. Several bidders attended and had questions that required clarification and possible revisions to bid document. Questions were noted and bidders advised that clarification would be provided via an Amendment to the bid document. Customer agencies contacted (WSDOT and DNR) to determine how bidder’s questions would impact their operations of the contract since they were heavy users. Reply was that they agree with possible changes since this was the method used by this industry. Clarification and revisions made to this contract are discussed below and posted in WEBS as Bid Amendment 2 replacing previous bid documents and Amendment 1. Reference Amendment 1 changes: Appendix F in this document (Amendment 2) contains the Technical Requirements, List of Rental Equipment previously published. Additionally Section 4.5, Opening Date and time has been determined and inserted, May 21, 2008 2-00 PM. Reference Bid Amendment 2, Section 2.11, Rental periods. Clarification has been provided and revised in bid document Section 5.4 Rental Periods, of the Model Contact. Rental Periods have been defined to mean: Day=24 hours with 8 hours equipment use; Week=7 consecutive days (includes Saturday and Sunday not to exceed 40 hours use); Month=4 weeks (with 176 hours use). Multiple shifts (double and triple rates) will be negotiated if required. Reference Bid Amendment 2, Section 7.1 Pricing. Clarification concerning Delivery/Return Cost per Mile is provided as follow. Prices are to be FOB Contractor Location. When completing the Appendix E Price Worksheet column for Delivery/Return Cost per Mile. Bidders are to indicate their Delivery/Return information concerning their organizations Delivery/Return of their equipment if one is available. If bidder uses other than a cost per mile for Delivery/Return of their equipment then explain this via an attached letter with your bid. If not available enter N/A in this column. Reference Bid Amendment 2, Section 8.1 Award Criteria. The format used will consider the item size +Per day/week/month cost times 5/10/15 (weights assigned for evaluation purposes) = lowest total cost for each sized item. Question from pre-bid wanted clarification for the numbers 5/10/15 used in the format for evaluation. These numbers represent the assigned weights that will be used for bid evaluation purposes only. | |
| 04-14-2008 : | Update for this document is that a draft has been crafted and is under peer review at this time. Estimated date for peer review to end is 4/15/2008. | |
| 03-20-2008 : | Contract 01508 is under development and will replace Contract 01102, Heavy equipment Rental. It is the intent to have the replacement contract in place by July 1, 2008. Status for this contract will be provided as the document developes. |
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