| Date | Type | Memo |
|---|---|---|
| 10-30-2009 : | As agreed to by each Contractor, this contract shall expire "30-days after new contract award" which shall be November 30, 2009. The newly awarded replacement contract is #01709 which went into effect November 1, 2009. | |
| 09-24-2009 : | We are currently in the process of awarding a new propane gas and services contract #01709 to 5 different contractors to assure statewide contract service. The start date of the new contract is scheduled for November 1, 2009. This contract will be continued through October 31, 2009 to avoid a gap in contract coverage. Additioanlly, old contract suppliers may be willing to continue service beyond October 31st for rental tank customers to assure continued propane deliveries until the new contract supplier can deliver and install their own rental propane storage tanks. | |
| 07-09-2009 : | The rebid was delayed. A revised bid document has now been posted and award of a replacement contract is scheduled for September 1st. | |
| 05-15-2009 : | A replacement contract bid #01709 was posted on WEBS today. This contract #02901 will be continued in effect through August 31, 2009 to allow for transition to the new contract supplier, (i.e. "30 days after new contract award'). | |
| 04-08-2009 : | This propane gas supply contract was last extended for a period "30 days after new contract award." A new contract bid document is still in development and should be issued in April with an anticipated effective date of June 1, 2009. The transition of accounts to new suppliers may take several weeks or even months to complete, however. | |
| 02-03-2009 : | This propane gas supply contract was last extended for a period "30 days after new contract award." A new contract bid document is still in development and should be issued in March with an anticipated effective date of May 1, 2009. The transition of accounts to new suppliers may take several weeks or even months to complete, however. | |
| 09-23-2008 : | This propane gas supply contract was last extended for a period "30 days after new contract award." A new contract bid document will be issued in October or November 2008 with an effective start date as soon as is practical, perhaps by January or February 2009. Transition of accounts to new suppliers may take several weeks or even months to complete, however. | |
| 03-28-2008 : | A team has been formed to facilitate the rebid of this contract. This contract has reached maturity and the State is working on the rebid. Contractors have agreed to continued contract coverage until 30 days after the award of the replacement contract to assure a smooth transition to the new contract supplier. The planned release date for the new bid is the third week of June with an award in early September. One of the changes being considered for the new bid is an award by county or region using a bracketed pricing method based on delivery quantity. This approach will allow contract users the flexibility to make delivery site changes on their own without the involvement of the Office of State Procurement. State Agencies have been asked to review their propane requirements and Political Subdivisions are now being asked to provide us with their specific propane gas requirements, including: customer name, delivery address, tank size(s), tank ownership (customer-owned or supplier-owned) and estimated annual quantity. Listing all customer requirements will assure the best possible pricing and service for all contract users. To ensure that your facilities receive the best possible propane gas pricing and customer service, please provide us with the specifics of your needs April 30, 2008. If you have any questions or need additional information, contact Rick Burns at (360) 902-7412 or rburns@ga.wa.gov. | |
| 03-11-2008 : | Periodic contract update dated 3/11/08. This change adds new locations, corrects addresses and location names. Changes are at the request of contract users. | |
| 11-20-2007 : | OSP Contract Specialist has changed from Deborah Chakos to Robert Paulson. There are no other changes at this time. | |
| 11-19-2007 : | New service: Kitsap County, Olympic College serviced by Ferrellgas. Lewis County, WSDOT additional tanks to existing site serviced by Ferrellgas. Administrative change: The contract administrator has changed from Deborah Chakos to Robert Paulson. There are no other changes at this time. | |
| 11-08-2007 : | Contract valid thru 30-days after award of new contract bid. There are no changes at this time. | |
| 11-01-2007 : | Administrative change. OSP contact information has changed from Deborah Chakos to Corey Larson. There are no other changes at this time. | |
| 10-23-2007 : | Administrative change. Fish & Wildlife two site locations service by AmeriGas have been re-inserted in Klickitat County. There are no other changes at this time. | |
| 10-15-2007 : | Camp Wooten, Parks & Recreation has been moved from Garfield County under Columbia County. There are no other changes at this time. | |
| 10-03-2007 : | Contract is valid through 30-days after new contract award. Time line for posting IFB to WEBS has not been established. | |
| 09-24-2007 : | Added location. WSDOT, Stevens County Northport Section Facility Service by Ferrellgas. 2 each 1,000 gallon leased tanks. Estimated usage 9,000 gallons | |
| 09-18-2007 : | Added location. Klickitat County for Parks & Recreation. Columbia State Park to be serviced by AmeriGas. Modified term value to encompass additional site. There are no other changes at this time. | |
| 09-06-2007 : | Added locations: King & Snohomish Counties added Military Dept. Service to be provided by Amerigas. Pierce County added City of Tacoma; service to be provided by Ferrellgas. There are no other changes at this time. | |
| 08-09-2007 : | Contract valid through 30-days after award of a new contract. IFB draft is currently in development. | |
| 07-26-2007 : | Extension - Interim (anticipated 3 months) through 30 days after new contract award. Term value (based on 3-months) $278,896.62 Minor Bid margin increases (substantiated by the consumer price index of 2005 through 2007 and market conditions and unanticipated criteria since 2001- allowing contractors opportunity to revise bid margins) have been authorized effective 8/1/07 on site locations placed in contract prior to 2006 as follows: Amerigas 7.5% and Heritage 3%. There are no bid margin increases for FerrellGas, Skagit Farmers Supply, or Yakima Cooperative. The site location/price sheets indicate in "BLUE" sites with increased rates and what the new rate is. Ferrellgas has a new contact person, information is listed in Contractor information. There are no other changes at this time. It is anticiapted that a new bid will be posted, reviewed and awarded and will replace contract 02901 in it's entirety. | |
| 07-03-2007 : | Draft for new bid document is in development. | |
| 06-22-2007 : | Interim 3-month or 30 days after new contract award extension request sent to current contractors with a Respond By Date of 07/10/2007. Three options of consideration offered were: 1) Interim extension AS IS; 2) Interim extension with minor rate increase for site locations placed on contract prior to 2006; and 3) No agreement to extend remove from contract effective 08/01/2007. | |
| 06-14-2007 : | DOC, Forks Patricia Hoien. Challenging possible inaccurate rates applied by Ferrellgas on delivery dates of: 6/25/05, 2/24/06, 3/07/06, 9/12/06, 10/23/06, 11/07/06, 11/21/06, 11/30/06, 12/05/06, 12/06/06, 1/05/07, and 2/24/07. | |
| 06-08-2007 : | Sent to all contractors a request to add new location: Cowlitz county Public Works, Kalama Road Shop. Requested reply with offered bid margins by Julne 12, 2007. | |
| 06-07-2007 : | Have started draft of new bid to replace contract 02901 that has obtained maximum term. May need to issue an interim (2-month) extension to allow sufficient time to publish, post IFB receive, review and make award determination. | |
| 05-11-2007 : | Site locaton review documents have been sent out to the various contract customers for input of location, tank size, tank ownership and estimated annual use to collect the information used in the new bid document. | |
| 05-03-2007 : | Add new location in Island County for Island County Housing Aughority to be serviced by Skagit Farmers. Add two new locations in King County for King County Parks & Recreation for service by FerrellGas. Reconfirm location site in Mason County for Fish & Wildlife, Bingham Creek Hatcher for service by FerrellGas. There are no other changes at this time. | |
| 04-11-2007 : | Add additional tanks to current WSDOT White Pass site in Lewis County for service by Ferrellgas. Add new site location for WDFW in Kittitas County to be serviced by Heritage. Added New location for Mason County Public Works in Mason County for service by Ferrellgas. There are no other changes at this time. | |
| 04-03-2007 : | Contract comes to term 07/30/07 & will be re-bid due to obtaining maximum term. Requested "Vendor Report Cards" which are due on 4/15/07. Will begin new bid document at that time. | |
| 03-22-2007 : | On broadcast request for "Vendor Report Cards" from customers. Respond date of 04/15/2007 | |
| 03-14-2007 : | Have requested update information from contract customers on their current locations & tank size & annual usage. Information necessary for new contract bid. Current contract valid thru 7/31/07 | |
| 02-20-2007 : | New contact information for Northern Energy Propane (Heritage). Main contract contact is Danny Willard, 2925 Black Lake Blvd SW Olympia WA 98512; phone: 360-352-7837; Fax 360-709-9385; email: dannytw49@msn.com | |
| 02-01-2007 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 01-31-2007 : | Add two new service locations (3-tanks total) for Clark County Public Works in Clark County. Service to be provided by Northern Energy (Heritage). Correct tank information for WSDOT in Clallam County serviced by FerrellGas; Modify term value (increase by $1,850.00) to represent servicing of the three tanks in Clark County. There are no other changes at this time. Contract comes to term July 31, 2007; review for new bid will begin in March 2007. | |
| 01-11-2007 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 12-18-2006 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 12-07-2006 : | Add 2 location sites. One site for WSDOT North Point, in Clallam County service by FerrellGas @ bid margin rate of $0.35. Second site for King County Management Facility in King County, service by Amerigas @ bid margin rate of $0.32. Modify term value (increase by $23,661.45) to reflect the two additional service site locaitons. There are no other changes at this time. | |
| 11-13-2006 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 09-07-2006 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 08-22-2006 : | Sent items addition request to Amerigas, Ferrellgas, Heritage, and Skagitfarmers for needed service by Parks & Recreation in Okanogan County and by City of Tacoma PUD. Request response due back on 8/28/06. | |
| 08-01-2006 : | Contract is valid through 7/31/2007. Will begin review in March 2007 for new open competitive bid process. | |
| 07-20-2006 : | New service location added. Stevens County, Parks & Recreation. Service by Ferrellgas, effective 7/21/06. Tank size 500 gallon. Bid margin $0.51/gal. Term value increased by $770.00 to reflect addition. There are no other changes at this time. (see rem 7/12/06) | |
| 07-06-2006 : | Contract valid through July 30, 2007. No changes at this time. Will seek CPE reports from customer for extension/rebid action in March 2007. | |
| 04-17-2006 : | Effective 08/01/2006 contract extension final year with out change to price, terms or conditions. New term 08/01/2006 through 7/31/2007. Term value based on reported 2005 usage $1,068,406.00 Administrative changes on contact information for Amerigas and Ferrellgas. Addition of new service locations effective 3/10/06 for King county Solid Waste Landfill with service to be provided by Ferrellgas. There are no other changes at this time. | |
| 03-06-2006 : | 1-year extension request sent to current contractors. Response due 03/15/06. Based on response will determine if contract may be extended. There are no changes in price, terms or conditions at this time. | |
| 02-06-2006 : | Final 1-year extension possibility. 2005 reported usage $1,067,497.00 Request for CPE sent through broadcast 12/30/05,. CPE response overall rating 5.02 Acceptable. Letter requesting extension sent to current contractors 2/6/06 with respond by date of 03/15/2006. | |
| 02-02-2006 : | Reviewing received customer CPE's. Numerous customer responses were received. | |
| 01-18-2006 : | Review for possible extension review has started. CPE's are due from customers 02/02/06. | |
| 11-09-2005 : | New service location added to contract: Wakiakum County - WSDOT Cathlamet. Service to be provided by Ferrellgas at a bid margin of $0.49 plus applicable taxes. Servicing to begin on 11/15/05. Amerigas has added provider location out of The Dalles Oregon which may be helpful for our customers on the WA/OR boarder. There are no other changes at this time | |
| 10-24-2005 : | Add WSDOT Winlock location to contract. Service by Heritage Operating LP (Northern Energy) effective 10/24/05 | |
| 09-12-2005 : | Effective 9/16/05 the 4 indexes collected from the BPN Newsletter to obtain the average weekly propane rates will be: BP Cherry Point, ConocPhillips Ferndale (prviously listed as Conoc Tosco Ferndale), Edmonton Rail, and Enterprise Anacortes WA (previously Enterprise Puget Sound). From May 12, 2005 through September 16, 2005 only three indexes were used to obtain the weekly average propane rate. | |
| 09-07-2005 : | Contract term through 7/31/2006. Will begin review for final extension/rebid in February 2006 | |
| 07-11-2005 : | Contract term through 7/31/2006. Will begin review for final extension/rebid in February 2006 | |
| 06-15-2005 : | Fuel has been a commodity selected for rebid processes by the strategic source team. Current ending term is 7/31/06. Process for extension or rebid has not been determined at this time. | |
| 05-05-2005 : | Fuel has been a commodity selected for rebid processes by the strategic source team. Current ending term is 7/31/06. Process for extension or rebid has not been determined at this time. | |
| 05-03-2005 : | Add location Mason County PUD 3, 116 East K Street Shelton WA leased tank 120 gallons; estimated annual use 600-900 gallons to be serviced effective May 5, 2005 by Ferrellgas LP, Bremerton Office at a bid margin of $0.389/gallon plus average weekly propane rate. | |
| 04-21-2005 : | Revision posted to internet. Administrative Change: Contractor information update for Amerigas. Price Change: Parks & Recreation, 25 Mile Creek State Park. New Service location: Parks and Recreation, Lake Chelan State Park to be serviced by Ferrellgas Omak office. There are no other changes at this time. | |
| 03-04-2005 : | Add location for Seattle Community College 6000 16th Ave SW Seattle WA to be serviced by Amerigas Kent Office. Leased tank, tank size 500 gallon, estimated annual use 1,000 gallons, bid margin $0.380/gal. effective 3/4/05 | |
| 03-04-2005 : | Contract is valid through 7/31/06. There are no changes in price, terms or conditions. Reveiw for extension will begin in January 2006. | |
| 02-09-2005 : | Contract is valid through 7/31/06. There are no changes in price, terms or conditions. Reveiw for extension will begin in January 2006. | |
| 01-24-2005 : | Contract Revision. New Service location. Skagit County Parks, Howard Miller Steelhead Park to be service by Amerigas. | |
| 01-11-2005 : | 1-yr extension Term August 1, 2005 to July 31, 2006 No changes in price, terms, or conditions. | |
| 11-16-2004 : | Contract Revision: Add new location for Dept of Fish & Wildlife, Wallace River Hatchery, 14418 383rd Ave SE, Sultan WA 98294 in Snohomish County. Agency owned tanks, size 2 ea @ 500 gallon, estimated annual use 1,500 gallons. To be serviced by Ferrell Gas at a bid margin of $0.45/gallon plus BPN's weekly propane rate. 3 day ARO service from Burlington. There are no other changes at this time | |
| 11-05-2004 : | Collecting CPE documentation from customers. Will review input on 11/15/04 | |
| 09-21-2004 : | Contract revision: Administrative Changes: Update contractor information for Contractor #3, Heritage Operating LP. There are no other changes at this time. | |
| 09-15-2004 : | Revision dated 9/15/04, adding new DOT location in Pacific County serviced by Ferrellgas posted to internet. | |
| 09-03-2004 : | Posted to internet. Revision adding 2 new locations. 1. Dept of Transportation, Odessa Loader Shed, Lincoln County. 2. Dept of Transportation, Sherman Pass Rwis site, Stephens County. Both locations will be serviced by Ferrellgas. There are no other changes at this time. | |
| 09-01-2004 : | There are no changes to the contract at this time. | |
| 08-06-2004 : | There are no changes to price, terms or conditions at this time. | |
| 07-06-2004 : | There are not changes to price, terms or conditions at this time. | |
| 06-24-2004 : | 12-month extension. New term 8/01/2004 to 7/31/2005 Term value $914,515. No change in rates or conditions. Change of contact person for Ferrellgas. | |
| 06-14-2004 : | 12-month extension request sent to all contractors on 6/14/04 with requested response by 6/21/04 | |
| 05-25-2004 : | Add Clallam County Public Works (Road Dept.) @ 1453 W. Washington Sequim WA 98382, 500 gallon tank to be serviced effective 5/28/04 by Ferrellgas located @ 646 S. 3rd Avenue, Sequim WA 98382. Change OSP administrator name from Chuck VanHall to Deborah Chakos. There are no other changes at this time. | |
| 05-17-2004 : | OSP considering a 12-month extension of contract. OSP sent CPE documents for customer completion 5/17/04 | |
| 03-17-2004 : | Added New Location: AmeriGas was awarded the Garfield County Road Department location in Pomeroy, WA. | |
| 12-29-2003 : | Changes at the following sites: (1) Klickitat County: DOT Bickleton Ridge Radio Site deleted and replaced by Haystack Butte Radio Site. (2) Lewis County: DOT White Pass Maintenance Site, added 1000 gal tank and usage increased. | |
| 10-20-2003 : | To correct the Bid Margin for New Delivery Location: Heritage Operating LP was awarded the Mission Creek Corrections Center, Belfair, WA. | |
| 07-18-2003 : | Contract Extension for an additional 12 months. Effective August 1, 2003 through July 31, 2004. | |
| 07-14-2003 : | Ferrelgas has Two New Locations: At Evergreen School District No. 114, Vancouver, WA | |
| 07-08-2003 : | On Contract No. 02901, Fuel Propane Gas and Service. Ferrellgas has Two New Locations: At Evergreen School District No. 114, Vancouver, WA. | |
| 07-01-2003 : | Change Tank Size at DNR 601 Bond Dr. Castle Rock Facilities. | |
| 06-25-2003 : | Contract Extension for additional 12-months. Effective August 1, 2003 through July 31, 2004. | |
| 06-24-2003 : | In the final negotiation process with the contractors. Contract will be ready for extention notification on July 8, 2003. | |
| 06-12-2003 : | As per letter from Pettit Oil Company dated May 8, 2003, which was received via fax to OSP on June 11, 2003, stating that the Pettit Oil Company sold their propane business to Ferrellgas, L.P. on Contract No. 02901, Fuel, Propane. | |
| 06-02-2003 : | Change tank size at Bond Road from 1000 to 250 and delete Ferrellgas. | |
| 05-30-2003 : | Add DNR 601 Bond Road 250 Gallon Unit at Castle Rock. | |
| 05-28-2003 : | Extension is process, Contractor Performance Evaluation Forms will be sent to all contract users on May 29, 2003 with a "please return customer input to OPS by June 12, 2003. | |
| 04-02-2003 : | add two new locations for DFW | |
| 03-19-2003 : | contractors have been sent a one year extension request per customer request | |
| 03-10-2003 : | add new location: Parks & Recreation's Kitsap Memorial Park | |
| 03-07-2003 : | soliciting customer input regarding a one year extension | |
| 03-03-2003 : | reinstate DOT/Thurston County location, update pricing index information |
The Contracts Resource Center is here to help.