| Date | Type | Memo |
|---|---|---|
| 09-29-2014 : | Seattle Times article "US Bank refunding $48M to credit Customers" (9/26/14) is not applicable to the WSCA-NASPO contract, per US Bank rep. Kevin Noren. The article pertains to a federal settlement resulting in repayment to private consumers/customers who signed up for credit monitoring products and charged for undelivered services. | |
| 08-04-2014 : | Contract 03907 with US Bank is closed as of 3/31/14. All activity/accounts have been transitioned to the newly awarded contract #00612 with US Bank as of 4/1/14.. | |
| 05-12-2014 : | US Bank pcard program under contract #03907, has been transitioned to the new contract #00612 effective 4/1/14. | |
| 04-10-2014 : | All state agencies and poly subs with programs under contract #03907 with US Bank have been transitioned to the new contract #00612 with US Bank. The rebate structure for the new contract #00612 will be effective starting 4-1-14. | |
| 03-11-2014 : | Administrative Fee Excess for 2013: Agencies to receive refund for excess purchasing card administrative fee on contract #03907. The amount collected for 2013 is $190,740.53 over and above what it costs Enterprise Services to manage the Purchasing Card program, so the excess will be divided among contract users on a proportional basis based on each agency’s contract spending. DES finance department will calculate percentages/dollars and issue checks to agencies by March 31, 2014. Questions about the distribution or the Purchasing Card contract, should be directed to Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409. (DES note: Bi-weekly bulletin has been requested which will include link to detailed accounting of how dollars are being disbursed, Pcard Advisory group and PCAG group were emailed directly with detailed accounting of how dollars are being disbursed). | |
| 02-14-2014 : | CONTRACT STATUS | Legal Review of the Washington State Participating Addendum has been completed and finalized with US Bank. Finalization of the Washington Participating Addendum is expected to happen before 2/21/14. The DES website containing US Bank information will move forward with an update. The expected completion date of updating the website is 2/28/14. Those agencies or political subdivisions who wish to sign up as new customers under the new contract #00612 with US Bank's P-Card program should contact Kevin Noren at kevin.noren@usbank.com. Those wishing to sign up for the Voyager Fleet Card Program under the new contract #00612 should contact Mark Hess at mark.hess1@usbank.com. Existing customers are scheduled to be contacted by US Bank however, customers should make contact with US Bank if they don't receive a call. |
| 02-06-2014 : | CONTRACT STATUS | Press releases were announced on 2/5/13 by DES and US Bank. The Press releases announced the new contract partnership between US Bank and WSCA-NASPO. The DES press release focused on the rebate total the state will receive by utilizing this contract. The Participating Addendum for Washington State is nearing completion and is under legal review prior to finalization. |
| 01-28-2014 : | US Bank Day-to-Day Coordinator: Brianna Dunn (Brianna.dunn@usbank.com/612-344-6045) has replaced La-Tosha McCann as our Day-To-Day contact for program support (effective 9/2/13). | |
| 12-27-2013 : | CONTRACT STATUS | Contract #00612 has been finalized and will replace this contract on 4/1/2014 which is the beginning of a new rebate quarter. The new contract is also with US Bank. |
| 12-18-2013 : | CONTRACT STATUS | Signed Contracts were received by US Bank on 12/17/13. They are currently with Farrell Presnell for his signature. |
| 10-29-2013 : | CONTRACT EXTENSION | California Master Agreement (MSA) 5-06-99-01 has been extended until April 18,2015 to help facilitate the finalization of Contract #00612. |
| 08-21-2013 : | CONTRACT STATUS | The California Master Agreement for this contract expires 10/18/13. California is in the process of extending for 1 year so we may have a smooth transition to contract #00612. |
| 07-16-2013 : | The acting Contract Administrator is Cathy Moxley 360-407-9434/cathy.moxley@des.wa.gov as Kathie Collins is out of the office for the next 12 weeks. US Bank has been notifed. | |
| 06-28-2013 : | DES Webpage Postings: 1) P-Card Rebate Quarterly Report: Posted 2013 Q1. 2) Corporate Travel Card Programs: 2012 Annual Rebate Report 3) One Card Programs: 2012 Annual Rebate Report 4) Customer Activity Report: May 2012 to April 2013 All Products. | |
| 06-10-2013 : | Credit Line Increase for DOL signed/approved by DES and implemented by US Bank. | |
| 06-03-2013 : | Malicious Credit Card Activity Alert A public agency in Washington recently discovered that someone outside of government had “hacked” into a state purchasing card account, using the card number to make several purchases. The agency discovered the fraud by reviewing its billing statement. Enterprise Services and U.S. Bank, the card issuer, strongly encourage all cardholders and program managers to carefully review their May 2013 statements and report any suspicious activity to Susan Stow at U.S. Bank at (503) 620-3716, with a follow-up email to Kathie Collins, DES contracts specialist, at Kathie.collins@des.wa.gov. Cardholders have 60 days (from cycle date) to report fraudulent charges to the U.S. Bank Fraud Investigation Unit at (800) 523-9078 or Fraud_help@usbank.com, or by calling Susan Stow. Please remember to always review all charge card billing statements as a standard practice, and contact U.S. Bank or Enterprise Services immediately with any questions or concerns. (DES Note: Special broadcast for June 3, 2013/Jim Erskine) | |
| 05-14-2013 : | AWARD ANNOUNCEMENT-New Charge Card Services and Fleet Card Contract #00612 awarded to US Bank: Washington State recently completed a rebid of the WSCA-NASPO Charge Card Services Contract that will include Purchasing Card, Corporate (Travel), One-Card, Declining Balance Managed Spend Cards and now Fleet Card. The successful bidder for both categories was US Bank. Following contract execution and a phased implementation, this single new contract #00612 will replace Washington’s current PCard Contract #03907, as well as its Fleet Card Contract #06507. Implementation updates, instructions, FAQ’s and other information will be communicated regularly via future broadcasts and on the DES contract portal page. For questions contact Cathy Moxley at cathy.moxley@des.wa.gov or Kathie Collins at kathie.collins@des.wa.gov. | |
| 03-07-2013 : | Agencies to receive refund for excess purchasing card administrative fee. Enterprise Services expects to collect about $114,563 in excess Purchasing Card administrative fees for 2012, so the department will refund customer agencies. The amount collected for 2012 is over and above what it costs Enterprise Services to manage the Purchasing Card program, so the excess will be divided among contract users on a proportional basis based on each agency’s contract spending. The money will be distributed to agencies by March 31, 2013. Questions about the distribution or the Purchasing Card contract, should be directed to Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409. | |
| 02-27-2013 : | Administrative Fee Excess: Excess administrative fee for 2012 has been reported to DES/Accounting so that redistribution of excess fee can be given to participants. It is anticipated that the excess administrative fee will be distributed by March 31, 2013. Bi-weekly bulletin has been requested as well. | |
| 02-27-2013 : | Rebate Quarterly Report: Posted 2012 Q4 rebate to Pcard webpage. Bi-weekly bulletin has been requested as well. | |
| 02-14-2013 : | ADMINISTRATIVE CHANGE | Assigned Contract Administrator, effective 2/1/13 is Kathie Collins (360-407-9409/kathie.collins@des.wa.gov) per Unit Manager, Cheral Jones. |
| 01-23-2013 : | CONTRACT STATUS | Surcharge/checkout fee: As a result of a legal settlement to resolve claims brought by a group of U.S. merchants in the U.S. and U.S. territories may add a surcharge to certain credit card transactions, starting January 27, 2013. U.S. merchants that surcharge are rquired, among other things, to: *Limit surcharging to credit cards only (no surcharging debit and prepaid cards) and limit the amount of the surcharge to the applicable merchant discount rate for the credit card transactions surcharged. *Disclose the actual dollar amount of the surcharge on every receipt and disclose the fact that the merchant assesses a surcharge at the point of store entry and at the point of sale. Further information is provided at the DES web site at: http://www.des.wa.gov/services/ContractingPurchasing/Purchasing/Pages/PurchasingVisaProgram.aspx. DES Note: Documents posted to DES web page on 1/9/13 and Bi-weekly request approved 1/8/13. |
| 01-09-2013 : | CONTRACT EXTENSION | A two-year contract extension has been granted to US Bank effective Janaury 1, 2013 through December 31, 2014. With the current rebid of this contract, the state may choose to transition to the new WSCA contract at any time during the two-yeart extension without penalty and may terminate with a 90-day notice. |
| 11-29-2012 : | CONTRACT EXTENSION | Contract extension has been approved and awaiting US Bank's signature. |
| 10-26-2012 : | CONTRACT EXTENSION | The State of Washington will extend the current contract with the existing terms and conditions through it's remaining term, effective December 6, 2012 through December 5, 2014, or until a new WSCA Pcard contract is awarded. |
| 10-17-2012 : | CONTRACT STATUS | A two (2) extension if being negotiated with US Bank. |
| 10-17-2012 : | CONTRACT STATUS | The Draft RFP for the WSCA Commercial Card Solutions contract is being reviewed by the 50 states. It is anticipated the RFP will be posted to WEBS by the end of October 2012. |
| 05-04-2012 : | CONTRACT STATUS | The Annual User Forum scheduled in September will be held at the new DES building. Details will be sent closer to the date through the Bi-Weekly Broadcast. |
| 02-01-2012 : | CONTRACT STATUS | This contract is working well. I receive creidt limit increases weekly. Agencies are beginning to see the value of the program. As a part of the WSCA Commerical Card Solutions rebid, a Request for Informaiton (RFI) was submitted to the industry requesting changes in the market, and the inclusion of fleet cards in a one for all contract. Responses are due February 10, 2012. |
| 01-05-2012 : | CONTRACT EXTENSION | A twenty-four (24) month extension will be offered has been sent to US Bank with a response date of February 15, 2012. Washington is leading the rebid of the WSCA Pcard contract. A Washington steering committee has been established and will meet monthly to provide feeback and input regarding the soliciation. There are seven (7) states on the WSCA Sourcing Team. The first teleconference is January 5, 2012. The project timeline has been approved and it is anticipated that a new contract will be in place by October 31, 2012. |
| 11-28-2011 : | CONTRACT CHANGE | Based on customer need, a product will be added to the contract. An amendment was signed to include Managed Spend Cards to the contract. The intended use of the card varies based on the needs of each organization. Managed Spend cards allow for either one-time use cards, or a declining balance type of card. a declining balance card has a set limit, and can be used until the balance reaches zero. Managed Spend cards have a maximum term of 36 months. The amendment will also include an updated Schedule A which lists all the eligible participating state agencies. |
| 10-06-2011 : | CONTRACT STATUS | The DES(GA)/US Bank 3rd Annual User Forum was held 09.29.2011. There were presentations regarding contract updates, eProcurement, Statewide Pcard Audit results, VISA updates, and Fraud. All presentations will be posted to the pcard website at www.ga.wa.gov/pca/visaprogram.htm by October 15, 2011. |
| 09-06-2011 : | CONTRACT STATUS | The GA/US Bank Annual User Forum is scheduled for September 29, 2011 from 8-5 at Labor & Industries. Registration will be open soon from the Pcard webpage at www.ga.wa.gov/pca/visaprogram.htm. The next Pcard Best Practices Work Group is scheduled for September 27, 2011 at 1500 Jefferson from 1:00 am -12:00 pm. The State is working with US Bank to add a "Managed Spend" card to the contract. This product will allow agencies set an exact limit on the card, and the value will decrease as it is used. It can be used for grants, capital projects, etc. |
| 08-01-2011 : | CONTRACT STATUS | The Pcard Best Practices Work Group met July 19th. Statewdie measurements were discussed, and it was suggested that the state attempt to negotiate with utility companies, Seattle City Light and Puget Sound Energy for a more effecient method of payment. Seattle City Light currently accept credit cards as a method of payment, but PSE does not. I have set up a meeting with Seattle City Light to find out how they were able to accept the card, roadblocks, etc. After this meeting, I will set up a meeting with PSE. WSDOT will attend this meeting with me. |
| 07-18-2011 : | CONTRACT STATUS | Extension negotiation is still in process. Also working on a amendment to update the State of Washington customer list and adding a manged spend product to the contract. this amendment is in the beginning stages, but it is anticipated it will be executed within the next 60 days. |
| 05-02-2011 : | CONTRACT EXTENSION | Contract Extension meeting will is scheduled with US Bank on May 10, 2010. In prepparation for the potential contract extension, Vendor Report Cards have been requested through the GA Bi-Weekly Broadcast. The next GA/US Bank User Forum is scheduled for May 25, 2011 at Columbia Basin. College. |
| 03-15-2011 : | CONTRACT STATUS | 1) Update on receiving rebates via ACH - The Treasurer's Office is working with US Bank to accomplish this on a statewide agency level. Should be complete before the Q2 2011 rebates are distributed. 2) The Statewdie Forums are still in the planning stages. It looks like the locations will be; Tri-Cities, King County, Olympia, and plans are underway to include a session about pcard at the GA Tradeshow this year. More specific informaiton and registration will be available from the pcard website at www.ga.wa.gov/pca/visaprogramt.htm. |
| 02-10-2011 : | CONTRACT STATUS | US Bank would like to pay agencies their rebate via ACH. There is a form available on the pcard website at www.ga.wa.gov/pca/visaprogram.htm that may be submitted to US Bank. GA/US Bank User Forums are formulating across the state. Locations and dates will be communicated through the GA Bi-Weekly Broadcast. |
| 01-05-2011 : | The next Pcard Work Group meeting is scheduled for January 18, 2011. US Bank and GA will meet January 12, 2011 to discuss Pcard Program goals for 2011. | |
| 12-06-2010 : | Usage data has been submitted for Q3 and Q4 2010. | |
| 09-01-2010 : | The 2nd Annual GA/US Bank User Forum will be held on September 29, 2010 at Labor & Industries. | |
| 06-09-2010 : | OFM has successfully programmed AFRS to allow state agencies the capability of processing payments to US Bank via EFT effective Jun 1, 2010. This will allow state agencies a quicker file turn and result in greater rebate. | |
| 04-06-2010 : | The Spring GA/US Bank User Forum will be hosted by City of Tacoma. Registration for the event should be available from the pcard webpage by April16, 2010. GA will send a Broadcast when registration is open. | |
| 01-13-2010 : | The Winter GA/US Bank User Forum will be hosted by Alrington School District on February 17, 2010. A GA Broadcast will go out January 21, 2010 with more specific location, agenda, and registration information. | |
| 12-02-2009 : | The fleet option of this contract expired 09/30/09. | |
| 11-30-2009 : | GA and US Bank held a User forum in Spokane November 18, 2009. There seems to still be confusion regarding the intent of the Forums. Some agencies are still sending their staff expecting to receive Access Online Training. It is not the expectation of the State to provide cardholder training. US Bank will "train the trainer". Each organization performs business individually, therefore it is the responsibility of each organization to train their internal staff based on their individual business requirements.The intent of the Forums are to offer an opportunity to participate in an open forum and network with other Program Administrators, ask Access Online questions and US Bank Account Coordinators. | |
| 10-07-2009 : | 356 letters were sent to all JP Morgan Chase open accounts letting them know that their cards will not work November 1, 2009. Approximately 1/3 of the responses have led to new accounts being set up with US Bank. US Bank has coordinated, and temporarily streamlined their process to accomodate this additional workload. By the end of the year, all accounts that intend to transition to US Bank should be transitioned. | |
| 09-09-2009 : | The first annual GA/US Bank User Forum was held September 8, 2009 in Olympia. All State of Washington Purchasing Card participants were invited. the Forum offered organizations to opportunity to ask questions about the US Bank software, Access Online, and there was an Expert Panel Discussion that included questions from the floor about their programs, what works, what doesn't, how to handle specifics situations, etc. Represented on the panel was The State Auditor's Office, Department of Health, Washington State Department of Transportation, and City of Tacoma. Feedback from the Forum indicated that the information was useful and would be recommended to others. Follow-up visits have been requested from either GA or US Bank. It was a great opportunity for everyone. | |
| 07-14-2009 : | Q1 2009 sales data was requested from Voyager Fleet Systems today with a reponse date of July 31, 2009. A reminder was also sent that Q2 2009 sales data is due July 31, 2009. | |
| 07-14-2009 : | A GA Broadcast was issued yesterday letting customers know that a number of USBank VISA cards under this contract have been compromised. | |
| 06-30-2009 : | A number of Pcard forum's are being scheduled throughout the state beginning in September. Information will be broadcast as it becomes available. | |
| 06-22-2009 : | GA will meet with Woodland School District on June 24, 2009 to discuss the reasons why they should have a purchasing card program, how to set up their program, and the potential rebates they could earn. | |
| 06-16-2009 : | General Administration has been meeting regularly with current customers discussing ways they can improve their internal processes and increse their rebate potential. These meetings have been very successful and General Administration will continue it's effort to help organizations with their PCard Program. The Best Practices Work Group has had a positive affect on the program, offering agencies an opportunity to discuss internal processes, measurements for success, and maximizing rebate opportunities. | |
| 04-09-2009 : | Liquor Control Board is having difficulty with the transition to USBank. I have asked for issues, and potential resolution suggestions from them. I needed to understand what their expectations are for USBank. I received the information and have responded as needed with the information that I could respond to. A meeting is scheduled for April 14, 2009 to address these issues. I have proactively contact Kathy Lindsley here at GA to inquire whether she would be willing to help them. As both GA and CLB Pcard Programs are managed in the Finance Office, they will be able to speak the same language, and Kathy would be more than willing to asisst them. This will be one of the agenda items for the meeting on the 14th. | |
| 03-16-2009 : | A six (6) month extension has been granted to USBank Voyager Fleet Systems effective April 1, 2009 through September 30, 2009. | |
| 03-09-2009 : | GA and USBank continue to visit political subdivisons and assist with their potential transition to the new contract. There will be a teleconference on March 10, 2009 with USBank management to get the banking side of USBank familiar with how the contract works in Washington and what they can do on their end to assist with program growth. | |
| 01-06-2009 : | The meeting with USBank went very well. Most of the issues had already been resolved, or the concerns were unfounded. There are two outstanding issues that are being worked. All the custom mappers are being used by customers with very few adjustments. USBank and GA are collaborating to update the pcard web page. The USBank 2009 Washington User Forum is scheduled for September 8th in Olympia at Labor & Industries. Information will be sent through the GA Broadcast mid-June, so please hold the date. | |
| 11-05-2008 : | The custom extract files for WSIPC, WSDOT, and SBCTC are in production. They are expected to roll out by Novemeber 30, 2008. I have communicated this to the community and technical colleges, school districts, as needed. | |
| 09-08-2008 : | USBank and GA collaboratively presented to PSFOA (Puget Sound Finance Officer Association) on August 13. This group consisted of Politicial Subdivisions. The content was centered around why they needed a purchasing card program and best practice information. | |
| 08-06-2008 : | USBank and GA collaboratively presented to WASBO (Washington Association of School Business Officals) on August 5, 2008 the advantages of the State's pcard contract in Snohomish, WA. The presentation was well-received. | |
| 07-09-2008 : | USBank is offering an onsite Access Online training on august 26, 2008 from 9-12 in Spokane. If 20 people do not register for the traning, it will be changed to a web training on the same date and time. | |
| 06-13-2008 : | A new implmentation schedule has been posted on the web at www.ga.wa.gov/pca/visaprogram.htm. USBank has additional implementation coordinators to make sure our transition is compete before the end of the contract. The last phase of implementation is scheduled to begin in December 2008. | |
| 03-18-2008 : | We are nearing the completion of the first phase of transition, and it appears the process is working well. The next Bi-Monthly PCard Stakeholder meeting will be held on March 25, 2008 at the GA Building in the Bid Room. | |
| 01-04-2008 : | USBank and GA will host the first training for Program Adminsitrators 101. It will be held on February 12, 2008 at OB2 by invitation only. This first training is for State Agenices only, because they are the first to be transitioned. The PCard website is up and running. I have had many positive comments about the content and usability of the site. The USBank website will host all the trainings, and participants can register there. I will provide a link the training site on the GA website. It should be available next week. | |
| 12-12-2007 : | The WSCA Washington Participating Addendum has been fully executed and the website should be live by Friday, December 14, 2007. A GA Broadcast will go out Thursday, December 13, 2007 with the formal announcement and I will send an email to all the program administrators on my distirbution list with the announcement. | |
| 11-27-2007 : | The Washington Participating Addendum is in it's final stages. There is a high level transition meeting between USBank and OSP on Wednesday, November 28, 2007. More information will be communicated as it becomes available through the GA Bi-Weekly Broadcast. | |
| 08-13-2007 : | The August 1st US Bank stakeholder transition meeting and training was well attended and very informative. It was noted for future training sessions that live and telephone sessions will be held separately for better communication and response capabilities. Also, due to varying levels of knowledge and expertise among the stakeholders, future sessions will be segregated by experience level. JPMC has agreed to contract extensions in 6 month increments, with further 6 month extensions available as GA deems Washington needs (through October 2009). They are preparing the extension amendment which GA should receive this week for review and comment. Execution is anticipated in the next few weeks. Simultaneously, US Bank's contract team is currently adding the banking/financial language to the WSCA participating addendum form (contract) for Washington to sign. GA should receive it this week for review and approval. Any terms and conditions that Washington desires or our law requires to be added will be done this week as well, with our AG's approval (also occuring this week). Both parties' legal teams will review and approve the proposed additions to the contract from each side and any necessary negotiations will take place, followed by execution of the contract. It is anticipated to take place in the next few weeks as well. When signed, the contract will be made available on a new US Bank PCard website that is being developed as well, which will also house the forms needed for political subdivisions to participate, training information and other links and documents that will help our customers begin the implementation process. An implementation schedule will be included and will primarily follow the timing of US Bank's receipt of necessary documents from customers, implementing those customers who submit their documents as they come in. The middleware solution from Idaho is being reviewed and hopefully approved by OFM as soon as they receive the written code from Idaho's technical team. Customers should continue to clean up their cardholder info, hierarchies, etc. and be as prepared as possible to begin their transition when the time comes. Additional information will be distributed as it becomes available to GA. | |
| 07-17-2007 : | The WSCA P.A. development continues; August 1st all day Access Online Training is scheduled with US Bank and Stakeholders at DSHS OB2 Auditorium. | |
| 07-10-2007 : | The WSCA Participating Addendum is being negotiated, and a stakeholder transition meeting is scheduled with US Bank on July 11, 2007. |
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