| Date | Type | Memo |
|---|---|---|
| 06-14-2013 : | CONTRACT EXTENSION | DB Secure Shred has agreed to extend this contract for a period of two months to facilitate a rolling transition schedule with the two new vendors on contract #07412. The transition schedule will be posted on the portal page on June 24, 2013. |
| 05-20-2013 : | CONTRACT STATUS | Contract #07412 is effective July 2, 2013. |
| 05-08-2013 : | CONTRACT TERMINATION | Contract #05906 will terminate on June 30, 2013. Information regarding the replacement contract, #07412 can be found on the portal page for that contract. Apparent Successful Vendors for contract #07412 have been announced. Awards have not been made as of this posting but they are anticipated by the third week in May. New contract activity will begin on July 1, 2013. |
| 04-26-2013 : | CONTRACT STATUS | Original contract period of performance has been extended with DB Secure Shred through June 30, 2013 to accommodate transitional requirements from the current contract to contract #07412. Announcement of Apparent Successful Vendor(s) for Solicitation # 07412 is expected to be posted to WEBS no later than COB on Friday, May 3, 2013. Any changes to the posting schedule will be documented in this contract portal. Thank you for your patience. |
| 04-11-2013 : | CONTRACT REBID | 12 total bids were received from 10 vendors. Bids were opened on April 3rd at 2:00 pm. Evaluations of bids is underway. Award is expected by the middle of April. New, replacement contract will be state master contract #07412. |
| 03-06-2013 : | CONTRACT REBID | Internal and stakeholder final document review is in process. The Solicitation documents are scheduled to post to WEBS by March 11, 2013 at 2:00 p.m. Any changes to the posting schedule will be documented in this contract portal. |
| 02-08-2013 : | CONTRACT REBID | Work continues on bid development revisions including new language reflecting recent procurement reform legislation. Stakeholder input is still being sought. Vendor input continues to come in. |
| 01-04-2013 : | CONTRACT REBID | Non-contract vendor usage data has been received and is being evaluated and incorporated into the new bid sheet. A notice of the migration from, "convenience" to "a mandatory use" contract was sent out to all statewide fiscal officers through an OFM sponsored notification. A distribution list for our own (DES) use is currently being drafted for future state-wide notifications. User agencies are still providing developoment input for the rebid of this contract. |
| 12-05-2012 : | CONTRACT REBID | Bid development and stakeholder work continues for the rebid of contract #05906. Vendor usage data queries have been sent. Anyone wishing to provide input or serve on the sourcing team is encouraged to contact Kevyn Davidson @ kevyn.davidson@des.wa.gov. |
| 10-31-2012 : | CONTRACT EXTENSION | The period of performance for contract #05906 has been extended until April 30, 2013, under the terms and conditions of the original solicitation.(See 10/05/2012 remark) #05906 has been extended to provide for additional stakeholder work and usage data retrieval to provide for enhanced bid development for the solicitation of the new, replacement contract #07412. The replacement contract will be a "mandatory use" contract for ALL Washington State Agencies. Agencies not currently participating in the State contract for these services are encouraged to work with their existing document destruction vendor(s) to help prepare for the transistion to the new, statewide, mandatory-use contract that will be in effect by May 1. 2013. It is strongly recommended that any future contracts that the agencies may consider (outside of this State contact) be written with an ending date no later than April 30, 2013. Please direct your questions or concerns to Kevyn Davidson at Kevyn.davidson@des.wa.gov. A short customer survey and vendor survey are being developed. The survey information will be used in the bid development phase and for the creation of the bid price sheets that the vendors will use for their Bids submittals.If you would like to participate in either of these surveys please e-mail Kevyn at the above address. |
| 10-05-2012 : | CONTRACT REBID | This contract is due to expire on 10/31/12. A new IFB has been drafted and is currently in internal (DES) review. A contract extension is being considered on the current contract to allow for more in-depth stakeholder work and to gather additional usage information in order to develop a more precise scope of work for re-bidding purposes. |
| 09-04-2012 : | CONTRACT REBID | raft Solicitation documents are out for review. WEBS posting is tentatively scheduled for mid-September. |
| 08-02-2012 : | CONTRACT REBID | Stakeholder work has begun for the rebid of this contract. It is anticipated that the IFB will be posted at the end of August. |
| 07-24-2012 : | CONTRACT REBID | New contract number 07412 has been assigned. |
| 07-02-2012 : | CONTRACT REBID | This contract expires on 10/31/12. Rebid process will begin the end of July 2012 with the establishment of a stakeholder group made up representatives from the user agencies. It is anticipated that an Invitation to Bid will be released by the end of August 2012. No interuption in contract coverage is anticipated. |
| 06-25-2012 : | ADMINISTRATIVE CHANGE | Changed Contract Administrator to Kevyn Davidson. Contact at (360) 407-9413 or kevyn.davidson@des.wa.gov. |
| 11-01-2011 : | CONTRACT EXTENSION | Contract # 05906 has been extended for an additional 12 month term from November 1, 2011 to October 31, 2012. |
| 08-31-2011 : | ADMINISTRATIVE CHANGE | Updated Contract Administrator information on Website to indicate new mailing address of " 1500 Jefferson Street S.E., Olympia, WA 98501 " and new phone # of 360-407-9427. |
| 07-22-2011 : | CONTRACT EXTENSION | Contract # 05906 for On-SiteDocument Destruction Services is coming up on renewal/rebid. I am seeking feedback from customers. If you would like to tell me how the Contractor has been performing for you, please fill out the Contractor Feedback form found on the web page for this contract @ https://fortress.wa.gov/ga/apps/ContractEval/ContractFeedback.aspx?s=C&c=05906. If you have any questions, please contact me at 360-902-7412 or tariq.ohab@ga.wa.gov. |
| 06-01-2011 : | Contract term to expire on 10-31-2011. I am currently requesting vendor report cards from customers to allow for extension options for an additional contract term. | |
| 12-10-2010 : | CONTRACT STATUS | Still waiting for official documentation of vendor's name change. |
| 11-09-2010 : | CONTRACT STATUS | The vendor is in the process of changing their name. Nothing but the name is changing, UBI/Tax ID #/etc. all are staying the same. Once the name change has been finalized, I will change things on this website. |
| 10-20-2010 : | CONTRACT EXTENSION | EXTENDED - This contract has been extended for another year. |
| 10-13-2010 : | CONTRACT EXTENSION | Extension amendment sent to vendor on 10/08/10. |
| 11-03-2009 : | CONTRACT EXTENSION | This contract has been extended for one year. |
| 10-08-2009 : | PRICE ADJUSTMENT | On-Site Document Destruction PRICE REDUCTION for customers who are on board prior to October 31, 2009. Contact the vendor for more information. |
| 09-25-2009 : | CONTRACT CHANGE | In October 2009, the security guard service and document destruction service will be broken out from under the umbrella contract of Facilities Services Master Contract Program and given their own separate contract numbers. Document destruction will retain contract number 05906, because it was bid out under that number. Security guards will move to 02107, the number it was bid under. For questions, please contact the contract administrator, Kirsten Taylor, at 360-902-7400, or kirsten.taylor@ga.wa.gov. |
| 09-24-2009 : | PRICE ADJUSTMENT | On-Site Document Destruction: Customers using this contract as of 10/31/09 get a two percent (2%) price reduction for six (6) months. The price reduction expires on April 30, 2010. |
| 09-10-2009 : | CONTRACT EXTENSION | The On-Site Document Destruction contract (05906AA) with Data Base is in the process of being extended. Thank you to all who provided me with feedback! |
| 08-06-2009 : | CONTRACT CHANGE | In October 2009, the Security Guard Services will be broken out of the umbrella contract and given back its original contract number of 02107. Look for broadcast bulletins regarding this change. |
| 04-30-2009 : | PRICE ADJUSTMENT | 05906AA On-Site Document Destruction Price Increase Information: This contractor had not yet asked for a price increase during the term of the contract, and they were eligible to ask for one every six months after the first year. They came to use requesting a price increase, and provided us with information that showed they were losing money. My manager and I looked at two different Producer Price Indexes (PPI) from November of 2007 to October of 2008. The two PPIs had increases. We averaged the PPI increases (128% and 146%), and then averaged the to PPIs together to come up with a 137% increase over a two-year period. This averaged out to something like a 36% increase per price adjustment term. The vendor’s average price increase was 135%; which was below the average PPI increase, therefore we found it justified and awarded the price increase. |
| 04-14-2009 : | CONTRACT EXTENSION | This is your opportunity to tell us how you feel about the On-Site Document Destruction contract (05906AA). Feedback is still being sought for the upcoming extension or rebid in October. If you want to give feedback, please visit the contract's portal page and fill out the Feedback Form. |
| 03-26-2009 : | CONTRACT EXTENSION | The On-Site Document Destruction contract (05906AA) comes up for renewal in October 2009. Feeback is being sought now from customers. |
| 03-25-2009 : | PRICE ADJUSTMENT | On-site Document Destruction has had a price adjustment, effective February 24, 2009. Please see the CCI for further information. |
| 10-27-2008 : | CONTRACT EXTENSION | The On-Site Document Destruction contract with Data Base Records Destruction, LLC has been extended for one year. The term of extension is November 1, 2008, through October 31, 2009. |
| 10-13-2008 : | CONTRACT EXTENSION | Feedback received on the On-Site Document Destruction contract with Data Base Records Destruction, LLC was favorable for extension. This contract is in the process of being extended. |
| 08-04-2008 : | CONTRACT EXTENSION | I'm still seeking feedback on the On-Site Document Destruction contract with Data Base Records Destruction, LLC. |
| 07-08-2008 : | CONTRACT EXTENSION | The On-Site Document Destruction contract with Data Base Records Destruction, LLC is coming up on renewal/rebid, and I am seeking feedback from customers. If you want to tell me how well they're doing for you, please fill out the Contractor Feedback form. If you have any questions, please contact me at 360-902-7433 or ktaylor@ga.wa.gov. |
| 11-01-2007 : | CONTRACT EXTENSION | The Secure Records Destruction contract with Data Base has been extended through October 31, 2008. Contract terms and conditions remain the same. |
| 10-19-2006 : | Contract 05906A: On Site Document Destruction has been awarded to Data Base Secure Records Destruction. Start Date: November 1, 2006. To set up your account: Contact: John Luger Jr / President Phone: 425.828.0808 | |
| 09-12-2006 : | 05906A On Site Destruction: 1.) IFB has been posted to WEBS. 2.) Pre Bid Conference is scheduled for 09.18.2006 @ 10:00 am. Location: OSP BID Room 201. 3.) Bid Opening: 09.27.2006 @ 2:00 PST. |
The Contracts Resource Center is here to help.