| Date | Type | Memo |
|---|---|---|
| 03-20-2019 : | Enterprise Services expects lapse in contract coverage for Fresh Fruit and Vegetables Enterprise Services is working on the rebid of Category D, Fresh Fruit and Vegetables of contract 06006, which will reach its maximum term March 31. Enterprise Services is anticipating a 30-day lapse in coverage for this category. Purchasers are encouraged to place 45 days’ worth of orders to avoid the lapse in coverage. If you have an immediate need during the lapse in coverage, you may purchase products using the Direct Buy Purchases Authority (RCW 39.26.125). If you have questions, contract Contracts Specialist Steve Hatfield, (360) 407-9276. | |
| 01-07-2019 : | Stakeholder Group volunteers sought on Fresh Fruit and Vegetables (Contract 06006, Food Umbrella, Category D) The Food Umbrella Master Contract (#06006) Category D, Fresh Fruit and Vegetables, expires March 31, 2019. Purchasing entities interested in becoming stakeholders for the development of a replacement contract are asked to contact Breann Aggers or (360) 407-9416. | |
| 04-03-2018 : | Food Umbrella contract extended The Food Umbrella contract (06006) has been extended to allow completion of the contract rebid. Category A1 and A3 titled: Frozen, Chilled, Dried and Canned; Bulk has been extended through December 31, 2018, Category C titled: Food Service Disposables expires September 30, 2018 and Category D titled: Fresh Fruit and Vegetables has been extended through March 31, 2019. Enterprise Services is seeking continuous customer feedback on the contract using the Vendor and Contract Performance Feedback form. If you have questions about the contract, contact Contracts Specialist Breann Aggers , (360) 407-9416. | |
| 03-21-2018 : | Extension approved on contract 06006, Category D-Fresh Fruit and Vegetables. Contract extended for one year 3/31/18 to 3/31/19 for Spokane Produce (Eastern WA), and Charlies Produce. All other pricing and, terms and conditions remain unchanged. | |
| 02-22-2018 : | New contract administrator is Breann Aggers. Breann can be reached at (360) 407-9416 or email breann.aggers@des.wa.gov. | |
| 05-26-2017 : | CONTRACT STATUS | Received a price change request from Ryan Campbell of Veritivcorp (Unisource). Processing request and sending for approval. See Scott Schumacher at 360-407-8527 or scott.schumacher@des.wa.gov for questions. |
| 12-08-2016 : | Will be pursuing min. three month extension with FSA. Although the replacement solicitation is 99% completed, the PCB issue remains to be addressed. Meeting scheduled with interal DES and Ecology staff for 1/6/17. | |
| 09-07-2016 : | CONTRACT STATUS | Amendment #16 is being processed to allow Unisource to update the pricing page for three parts, items 70, 71, and 72 only. Will send to procurement supervisor for review. |
| 03-01-2016 : | Amendments #14a, 14c and 14b have been returned signed from the vendor and from Greg Tolbert. Will now update the CCI and the Price Sheet and post to the portal with the extension to December 31, 2016. | |
| 02-18-2016 : | CONTRACT EXTENSION STATUS | Amendments #14a, 14b and 14c sent to the vendors for signature. |
| 02-12-2016 : | CONTRACT EXTENSION STATUS | Amendment 14a, 14b and 14c written to extend Dairy contracts for and addtinal six month in order to complete and award the new contract for this commodity. |
| 02-03-2016 : | CONTRACT EXTENSION STATUS | Confirmation that the produce contract with Charlie's Produce and Spokane Produce have been extended until they are replaced by a new contract. Sent to manager for review. |
| 12-09-2015 : | Frozen, Chilled, Canned & Bulk Food Items to be posted early next year refer to contract 05315 for updates. | |
| 07-22-2015 : | A1 & A3 Frozen, Chilled, Canned & Bulk rebid process has begun. See contract #05315 for details. | |
| 07-01-2015 : | CONTRACT REBID STATUS | Contract for the Food Services Disposables will be re-bid separate from the current CI contract. The new bid number for this commodity is 03915. Please see this contract number for all information on the re-bid process. The portion of the contract has been extended out to April 2016 in preperation of the re-bid. |
| 06-23-2015 : | Terry's dairy to cover Dairygolds region effective July 1, 2015. Currently working on rebid of dairy contract. | |
| 06-23-2015 : | Contract extension in progress for Food Umbrella contract - Category E Dairy with Terry’s Dairy, Liberty Distributing and Medosweet Farms. New expiration date will be June 2016 or until new contract is in place. | |
| 05-20-2015 : | Food Service Disposables rebid process has begun. See contract #03915 for details. | |
| 02-25-2015 : | CONTRACT EXTENSION STATUS | Extension approved for contract #06006, segments A1 & A3 Frozen, Chilled, Canned & Bulk with Food Services of America (FSA) for a twelve (12) month term from 03/20/2015 through 03/19/2016 or until the replacement contract is solicited and awarded, whichever occurs first. All other terms, conditions, technical specifications, and pricing remain unchanged. |
| 01-30-2015 : | New POC as noted in previous remark, Mark Roush, contact information in previous remark. | |
| 01-21-2015 : | CONTRACT EXTENSION STATUS | The Dept. of Enterprise Services is contemplating extending the current contract, segment A1 & A3 Frozen, Chilled, Canned & Bulk for a twelve (12) month term from 03/20/2015 through 03/19/2016 or until the replacement contract is solicited and awarded, whichever occurs first. All other terms, conditions, technical specifications, and pricing remain unchanged. DES is aware that surpassing the max term is not a common practice, however due to the complexity of the rebid and requirement for no lapse of food service, it is in the State's best interest to extend the current contract. If you have any questions contact Mark Roush directly via email at mark.roush@des.wa.gov or by phone (360) 407-9311. |
| 01-07-2015 : | Deleted category B bakery from contract 06006 effective 02/01/2015 as new contract for Bakery (Contract 019014) has been awarded. | |
| 10-30-2014 : | CONTRACT STATUS | CCI updated to add Contract Amendments for the .74% increase which was effective on October 01, 2014. This update is for all vendors on contract. |
| 10-21-2014 : | Optional Preproposal conference conducted 10/21/14 on contract #01914-Fresh Bakery Items. Amendment #1 to be posted 10/23/14. One attendee: Franz Bakery/US Bakery (current contractor) | |
| 10-13-2014 : | Post IFB 01914 Fresh Bakery Items to WEBS 109 vendors received notification. Prebid scheduled for Oct. 21st at 10am at 1500 Jefferson Bld. Olympia WA with bid dues Nov. 4th. | |
| 09-29-2014 : | Broadcast sent out Food Umbrella contract - Category D Fresh Fruit & Vegetables (#06006) extended The Food Umbrella contract - Category D Fresh Fruit & Vegetables Contract #06006 has been extended through February 1, 2016 with Spokane Produce & Charlie’s Produce. This is the contract's final term the contract will expire February 1, 2016. If you are interested in being a stakeholder for the rebid of the Food Umbrella contract - Category D Fresh Fruit & Vegetables (#06006) please contact Jessica Smith at (360) 407-8408. | |
| 09-29-2014 : | This is the final extension on Food Umbrella contract - Category D Fresh Fruit & Vegetables Contract was extended to all vendors term expires on 2/1/2016. | |
| 09-29-2014 : | Created new contract number for Food Service Disposables contract #08714 place holder for rebid of Food Umbrella contract - Category C Food Service Disposables (#06006) set to expire 10/1/15 | |
| 09-29-2014 : | Created new contract number for Fresh Dairy Products contract #08614 place holder for rebid of Food Umbrella contract - Category E Dairy (#06006) set to expire 09/30/15 | |
| 09-29-2014 : | Feedback period on Food Umbrella contract - Category D Fresh Fruit & Vegetables Contract ended Sept 26th per broadcast. Received feedback from BiWeekly Broadcast and Vendor and Contract Performance. Vendors are up to date on sales reporting and management fee payments, based on all of the above factors, have mailed the vendors contract amendments for extension. | |
| 09-29-2014 : | Feedback period ended on Food Umbrella contract - Category E Dairy Sept 19th per broadcast. Received feedback from BiWeekly Broadcast and Vendor and Contract Performance. Vendors are up to date on sales reporting and management fee payments, based on all of the above factors, have mailed the vendors contract amendments for extension. | |
| 09-26-2014 : | Received changes for draft IFB 01914 Fresh Bakery Items from both C. Warnock & stakeholder group on 9/17. | |
| 09-26-2014 : | Feedback period ended for Food Umbrella contract - Category A1 & A3 (#06006) September 3rd per broadcast. Received Vendor and Contract Report cards from SCC JJ/RA DSHS, DSHS/DDD/Lakeland Village and DOC. The contract rebid process will begin promptly, utilizing customer and industry experts. If you have questions, please contact DES Contract Consultant Jessica Smith, (360) 407-8408. | |
| 08-22-2014 : | Vendor Report Card feedback requests sent via email to top users Department of Corrections, Department of Social & Health Service and Department of Veterans Affairs for on Food Umbrella contract - Category D Fresh Fruit & Vegetables & Category E Dairy Products. Cutoff date for feedback is September 26, 2014. | |
| 08-22-2014 : | Broadcast sent out for extension Seeking feedback on Food Umbrella contract - Category D Fresh Fruit & Vegetables (#06006) Feedback needed for the extension of the Food Umbrella contract - Category D Fresh Fruit & Vegetables (#06006). Food Umbrella contract - Category D Fresh Fruit & Vegetables is scheduled to expire Jan 1, 2015. This is the final extension and the contract rebid process will begin in upcoming months. Enterprise Services also is seeking customer feedback on the current contract. Please respond by Sept. 19, 2014. If you have questions, please contact DES Contract Consultant Jessica Smith, (360) 407-8408. | |
| 08-22-2014 : | Broadcast sent out for extension Seeking feedback on Food Umbrella contract - Category E Dairy (#06006) Feedback needed for the extension of the Food Umbrella contract - Category E Dairy (#06006). Food Umbrella contract - Category E Dairy is scheduled to expire Feb. 28, 2015. This is the final extension and the contract rebid process will begin in upcoming months. Enterprise Services also is seeking customer feedback on the current contract. Please respond by Sept. 19, 2014. If you have questions, please contact DES Contract Consultant Jessica Smith, (360) 407-8408. | |
| 08-20-2014 : | Broadcast sent out for second Category to be rebid. Seeking feedback on Food Umbrella contract - Category A1 & A3 (#06006) Feedback needed for rebid of Food Umbrella contract - Category A1 & A3 (#06006). Food Umbrella contract - Category A1 & A3 is scheduled to expire on March 21, 2015. The contract rebid process will begin promptly, utilizing customer and industry experts. We are also seeking customer feedback on the current contract. Please respond by September 3rd. If you have questions, please contact DES Contract Consultant Jessica Smith at (360) 407-8408. | |
| 08-20-2014 : | Draft IFB 01914 Fresh Bakery Items sent to Unit manager C. Warnock & stakeholder group for final review 08/20/14 | |
| 08-07-2014 : | Draft IFB sent out for peer review to C. Stacy & K. Farley 08/07/14 | |
| 08-07-2014 : | Third stakeholder meeting held 07/24 with DOC, DSHS, DVA & CDHL. Finalized price sheet and prepared draft for per review for 01914 Fresh Bakery Items. | |
| 07-09-2014 : | Second stakeholder meeting held 06/19 with DOC, DSHS, DVA & CDHL. Stakeholder group currently working on IFB and updating Institutions and population for 01914 Fresh Bakery Items. | |
| 06-05-2014 : | First stakeholder meeting held 06/03 with DOC, DSHS, DVA & CDHL. Stakeholder group currently working on IFB for 01914 Fresh Bakery Items. | |
| 06-05-2014 : | Quarterly food contract meeting held 04/17. | |
| 04-03-2014 : | Updated both Current Contract Information (CCI) and Pricing & Ordering Information to reflect new prices for Unisource. Effective 04/01/14 | |
| 04-03-2014 : | UNISOURCE (FOOD SERVICE DISPOSABLES) Contract Amendment #29 updates pricing for paper, foam and plastic products and also removes contract items #32, #34, #50, #68 and #69. Effective 04/01/14 | |
| 03-25-2014 : | Unisource (Food Service Disposables) Contract Amendment 32 to add items spoons, knife and fork. Effective 03/26/14. | |
| 03-24-2014 : | Feedback period ended March 11th per broadcast. Received feedback from DOC, Eastern State Hospital & DOC OCC all ranking the vendor Satisfactory to Excellent. | |
| 03-19-2014 : | Unisource (Food Service Disposables) Contract Amendment 31 to add items containers, dishes, pans, and cups. Effective 03/16/14. | |
| 02-25-2014 : | CONTRACT EXTENSION | Extension approved on contract 06006, Category E-Dairy. Contract extended for one year 8/31/14 to 02/28/15 for Dairgold Inc., amendment #8 and Liberty Distributing amendment #11, all other pricing and, terms and conditions remain unchanged. We do not anticipate a break in contract coverage. |
| 02-25-2014 : | Broadcast sent out for first Category to be rebid. Feedback & stakeholder participation needed for rebid of Fresh Bakery contract. Food Umbrella Contract # 06006 Category B for Fresh Bakery is scheduled to expire on January 31, 2015. The contract rebid process will begin promptly, utilizing customer and industry experts. We are currently seeking stakeholders to participate in development of the solicitation and resulting contract, as well as bid evaluation. Please contact us if you are interested in participating. We are also seeking customer feedback on the current contract using the Vendor and Contract Report Card. Please respond by March, 11. Customers who feel the current contract does not meet their needs are also encouraged to contact Jessica Smith directly at (360) 407-8408 or by email at Jessica.smith@des.wa.gov. | |
| 02-19-2014 : | Vendor Report Card feedback requests sent via email to top users Department of Corrections, WA State University, Eastern WA University, and Department of Veterans Affairs for contract # 06006- Food Umbrella Contract .Cutoff date for feedback is March 12, 2014. | |
| 02-18-2014 : | CONTRACT EXTENSION | Extension approved on contract 06006, Category B-Bakery, Fresh. Contract extended through January 31, 2015 or until replacement contract is in place for Liberty Distributing (Western only), amendment #10 executed 02/18/14 all other pricing and, terms and conditions remain unchanged. We do not anticipate a break in contract coverage. |
| 02-18-2014 : | Updated both Current Contract Information (CCI) and Pricing & Ordering Information to reflect new extension amendment dates executed February 18, 2014. | |
| 02-18-2014 : | CONTRACT EXTENSION | Extension approved on contract 06006 Category A1 and A3 – Frozen, Chilled and canned; Bulk. Contract extended for one year March 21, 2014 to March 20, 2015 for Food Services of America (FSA) amendment #8, executed 02/18/14 all other pricing and, terms and conditions remain unchanged. We do not anticipate a break in contract coverage. |
| 02-11-2014 : | CONTRACT EXTENSION | Extension approved on contract 06006, Category D-Fresh Fruit and Vegetables. Contract extended for one year 2/1/14 to 1/31/15 for Spokane Produce (Eastern WA), amendment #5, executed 02/11/14 all other pricing and, terms and conditions remain unchanged. We do not anticipate a break in contract coverage. |
| 01-09-2014 : | As of September 21st Dane Hewitt is no longer with Medosweet. Dane has notified us that he will be pursuing new endeavors aligned with his interests. | |
| 12-30-2013 : | ADMINISTRATIVE CHANGE | CONTRACTS SPECIALIST CHANGE: Stuart Sherman is no longer the Contracts Specialist for this contract. The new Contracts Specialist is Jessica Smith. Jessica can be reached by phone at 360-407-8408 and by email at jessica.smith@des.wa.gov. |
| 12-17-2013 : | Effective 12/16/13, new items (containers, dishes, pans and cups) are added to the Unisource (plastic food disposables) contract. | |
| 09-30-2013 : | CONTRACT EXTENSION | UNISOURCE ("FOOD DISPOSABLES") EXTENDED Extension effective 10/1/13, extends Unisource through 9/30/14. |
| 08-30-2013 : | CONTRACT EXTENSION | DAIRY EXTENSION: Effective 9/1/13, Medosweet, Terry's Dairy, Darigold and Liberty Dairy are extended through 8/31/2014. |
| 07-18-2013 : | CONTRACT EXTENSION | BAKERY EXTENSION: Franz (Eastern WA) and Liberty (Western WA) extended for one year each. Franz extended through 8/12/2014. Liberty extended through 7/31/2014. |
| 07-18-2013 : | CONTRACT EXTENSION | CI EXTENSION: CI extended through 6/30/15. |
| 04-04-2013 : | ADMINISTRATIVE CHANGE | CONTRACTS SPECIALIST CHANGE: Kathie Collins is no longer the Contracts Specialist for this contract. The new Contracts Specialist is Stuart Sherman. Stuart can be reached by phone at 360-407-8979 and by email at stuart.sherman@des.wa.gov. |
| 03-13-2013 : | REGIONAL CONTRACTING FORUM: DES is one of many entities that is sponsoring the 2013 Regional Contracting Forum at the Washington State Convention Center in Seattle on April 2, 2013. The event provides an opportunity for business to introduce themselves to government contracting representatives and network with contractors, consultants, and suppliers all at one event. One-on-one sessions with agency buyers and large contract holders will be available. FSA/Pam Olsen is participating in this event and is meeting one-on-one with vendors on behalf of th contract (06006) that FSA holds with the State of Washington. DES Contract Specialist/Kathie Collins will be attending event as well. | |
| 03-12-2013 : | STYROFOAM (EXTRUDED FOAM)-UNISOURCE: Senate Bill 5252, dealing with polystyrene/compostable/recyclable product, is being considered by the Legislature. Expanded polystyrene products will not be allowed for selling or providing food, unless it is filled/sealed prior to receipt by a food business (if SB 5252 passes). Food service businesses would be prohibited from selling/providing food for consumption in or with disposable plastic food service ware. Acceptable alternatives must be compostable or recyclable (if SB 5252 passes). Please see SB 5252 for further information: DSHS/DOC/DVA/CDHL/Blind currently purchase items on contract #06006 with Unisource that currently contain cutlery/foam cups/plates items that may be impacted by SB 5252 if it is passed. Listed below is a budget analysis, based on agency 2012 spend, that reflects the cost of converting styrofoam (extruded foam) products to an acceptable compostable or recylable alternative, which if SB 5252 is passed, may be required. STYROFOAM SUMMARY 1/1/12 to 12/31/12 1) DSHS: Current $7,961.14, compostable alternative $26,227.43 (229% increase); recyclable alternative $30,529.51 (283% increase). 2) DOC: Current $17,364.15, compostable alternative $86,409.39 (398% increase); recyclable alternative $57,291.92 (229% increase). 3) DVA: Current $3,471.66, compostable alternative $11,284.76 (225% increase); rcyclable alternative $13,554.96 (290% increase) 4) SCH BLIND: Current $165.49, compostable alternative $381.67 (130% increase); recyclable alternative $432.75 (161% increase) 5) SCH DEAF: Current $29.21, compostable alternative $54.73 (81% increase); recyclable alternative $134.56 (360% increase). TOTAL STATE: Current $28,991.65, compostable alternative $124,438.98 (329% increase); recyclable alternative $101,943.70 (251% increase). Unisource will continue to work with our agencies and manufacturers on compostable/recyclable alternatives. This information has been provided to DSHS/DOC/DVA/School Blind/School Deaf on 3/12/13. | |
| 03-01-2013 : | CONTRACT STATUS | CUTLERY-UNSOURCE: Senate Bill 5252, dealing with polystyrene/compostable/recyclable product, is being considered by the Legislature. Expanded polystyrene products will not be allowed for selling or providing food, unless it is filled/sealed prior to receipt by a food business (if SB 5252 passes). Food service businesses would be prohibited from selling/providing food for consumption in or with disposable plastic food service ware. Acceptable alternatives must be compostable or recyclable (if SB 5252 passes). Please see SB 5252 for further information: DSHS/DOC/DVA/CDHL/Blind currently purchase items on contract #06006 with Unisource that currently contain cutlery/foam cups/plates items that may be impacted by SB 5252 if it is passed. Listed below is a budget analysis, based on agency 2012 spend, that reflects the cost of converting cutlery to an acceptable compostable alternative, which if SB 5252 is passed, may be required. Unisource is in the process of finalizing the analysis for products your purchase that is made with extruded foam (cups etc) and expects to have it to me by Wednesday. I will forward it you as soon as I receive it. CUTLERY SUMMARY 1/1/12 to 12/31/12 1) DSHS: Current $53,730.8, compostable alternative $132,403.87 (146% increase) 2) DOC: Current $31,101.87, compostable alternative $62,120.11 (99% increase) 3) DVA: Current $2,964.51, compostable alternative $7,347.06 (147% increase) 4) SCH BLIND: Current $59.50, compostable alternative $120.05 (101% increase) 5) SCH DEAF: Current $95.20, compostable alternative $192.08 (101% increase) TOTAL STATE: Current $87,951.89, compostable alternative $202,183.17 (129% increase) Unisource is in the process of finalizing the analysis for products that agencies purchase that is made with extruded foam (cups etc) and expects to have it to DES by Wednesday. It will be forwarded to agencies as that time. Unisource will continue to work with our agencies and manufacturers on compostable/recyclable alternatives. This information has been provided to DSHS/DOC/DVA/School Blind/School Deaf on 3/1/13. |
| 02-28-2013 : | FSA: Net 30 issue. Spokane Soldier Home/Darwin noted that a recent invoice was marked Net 15 which resulted in an interest charge. DES notifed Jamie May/FSA Spokane that contract dictates Net 30. DES directed FSA to make change to invoice/account and credit the interest charge. Also, Jamie/FSA Spokane and Lita Lindholm/Westside FSA are to ensure all accounts are marked Net 30 and to let DES know if there are any accounts that are not Marked Net 30. | |
| 02-06-2013 : | CONTRACT STATUS | Darigold has been approved to subcontract with Terry's Dairy for deliveries to Ridgeview/DSHS in Yakima. Ridgeview orders by the each, instead of case which their recently adopted computer system has trouble handling. Our contract allows for ordering by the each. Ridgeview orders are also minimal so Dale Poppas/Darigold sought subcontracting approval from the State for deliveries to Ridgeview which has been approved. Jerrald/Darigold is to contact Ridgeview/Chung to ensure the agency needs are met. |
| 01-31-2013 : | DAIRY-DARIGOLD: Darigold will be subcontracting with Terry's Dairy approved to su to make deliveries to Ridgeview/Yakima. Dale Poppas/Darigold proposed this as Ridgeview orders by the each, instead of case, and orders are minimal, thus complicating things. The contract allows for ordering by the each | |
| 01-31-2013 : | CHARLIES: DES notified by Erica Lawrence/Charlies (1/25/13) that Jane Vanni who is the Usage and Mng Fee contact is out on medical leave and will be replaced with Erica Lawrence. PCMS has been updated | |
| 01-03-2013 : | CONTRACT STATUS | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON CI CONVENIENCE FOOD, BAKERY, DAIRY & DISPOSABLE FOOD PRODUCTS: These contracts are eligible for twelve month extensions. Current terms expire: CI Convenience Food 6/30/13, Bakery 7/31/13, Dairy 8/31/13 & Disposables 9/30/13. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Please submit your comments by January 25, 2013. Questions can be addressed to Kathie Collins at kathie.collins@des.wa.gov or 360-407-9409. DES Note: Requested Bi-weekly report card broadcast on 1/3/13. Emailed DOC/CI/DSHS/DVA/CDHL/Blind on 1/3/13 to request that report cards be submitted by 1/25/13. |
| 12-31-2012 : | CONTRACT EXTENSION | PRODUCE EXTENSION APPROVED #06006 category D: State approves 12 month extension (2/1/13 to 1/31/14) for Produce with Charlies Produce (Amendment #4) and Spokane Produce (amendment #4): Contract did not receive any negative stakeholder feedback that was sought from agencies on 7/18/12. Contract has continued value and spend has continued to grow since 2008. Pricing remains the same, per US Department of Agriculture's Seattle/Spokane Wholesale Fruit and Vegetable Report. Pricing is determined on a weekly basis. Charlies spend by agency: DOC 77%, DSHS 17%, DVA 2.7% Spokane spend by agency: DOC 92%, DSHS 7%, DVA 1% Management Fee's & Sales Detail are current with both vendors since 2008 2nd quarter. Business Licenses are active. Term worth Projection (1 year): Charlies $2,571,165, Spokane $1,501,871. Spend by Vendor: Charlies 63%, Spokane 37%. DES Note: DSHS/DOC/CI/DVA/CDHL/Blind informed of extension via email. Bi-weekly broadcast also completed. CCI revised date is 12/20/12. |
| 12-31-2012 : | CONTRACT EXTENSION | FSA EXTENSION APPROVED FOR CATEGORY A1 & A3: State approves 12 month extension with FSA for Category A1 (Chilled/Frozen/Dried) and Category A3 (Bulk Food), per amendment #7 (3/21/13 to 3/20/14), with an execution date of 12/20/12: Contract did not receive any negative stakeholder feedback that was sought from agencies on 7/18/12. Contract has continued value to DOC who procure food product to feed the offender population and DSHS for their special programs. DSHS spend has increased by 4.7% since 2007 award. A future decrease in DSHS spend is anticipated as they move to standardize their meal program and utilize CI to a greater degree. DOC spend has decreased significantly, 37.3% decrease since award, as they move more of their spend to CI. Largest spend by agency: DOC 41%, DSHS 37% Pricing: Remains the same. $1.70/State & $2.06/Poly distribution price per case is factored into the prices reflected in FSA’s weekly or monthly price guides. Management Fee's & Sales Detail are current. Business License is active. Term worth Projection (1 year): $13,871,758 DES Note: DSHS/DOC/CI/DVA/CDHL/Blind informed of extension via email. Bi-weekly broadcast also completed. CCI revised date is 12/20/12. |
| 12-13-2012 : | Bakery-Liberty: Liberty has submitted a request for price increase on bakery goods. Contracts specialist will review PPI indicators to determine if request is warranted. | |
| 12-13-2012 : | ADMINISTRATIVE CHANGE | Food Umbrella Contract: Updated GA/OSP references in portal page documents to DES (12/12/12). Change was administrative in nature with no amendment required. |
| 12-11-2012 : | Extension Offers sent to FSA & Produce Vendors to extend contract an additional year. Anticipate execution of amendments by the end of the week. | |
| 12-11-2012 : | EGGS: CI & FSA is the awarded vendor for eggs. MILK: Milk products are to be ordered from the appropriate awarded vendor in your region. | |
| 10-31-2012 : | CHARLIES PRODUCE: Tygann Billow is our new sales rep., effective 11/5/12. Tygann's phone number is 206-625-1412/tygannb@charliesproduce.com. Tygann replaces Alicia Manning-Billow, per meeting held on 10/31/12. | |
| 10-18-2012 : | UNISOURCE ON-LINE ORDERING. Unisource reports that all state agencies are now utilizing on-line ordering. | |
| 10-17-2012 : | UNISOURCE PRODUCT UPDATES: CS met with Unsource Rep. Kathy who stated she will be submitting a request next week for: 1) Price increases based on manufacturer/PPI 2) Delete items from contract due to low usage 3) Add items to contract based on agency needs 4) Substitutions on some items. Specific items impacted are unknown at this time. Once the State receives the information analysis will occur to see if requests are justified. | |
| 10-08-2012 : | CONTRACT CHANGE | UNISOURCE - AMENDMENT #28 TO ADD 5 ITEMS TO CONTRACT EXECUTED ON 10/9/12 (Per DSHS request) *Item #92. RSP16P-00055 16-OZ Jazz Waxed Paper Cups 1000/CS, SOLO, $51.25 CS *Item #93. VS516-J8000 16-OZ Paper Container 500/CS, SOLO, $71.35 CS *Item #94. HR404816B 40X48 16MIC Black Liner 250/CS Berry Plastics, CS, $35.93 CS *Item# 95. 17306200 12”X500’ HD Aluminum Foil, 1 RL R3 Bundle, $37.95 CS *Item #96. 22012 8.5X12.5 6 Comp. Molded Fiber Tray 500/CS, R3 Bundle, $74.05 CS Annual savings of $23,165.49 (58.7% average) for these 5 items are estimated over the next year, based on order history over the last 12 months. DES NOTE: CCI revision date is 10/9/12, Pricing Page revision date 10/9/12. Biweekly bulletin requested. DSHS notifed via email as well. Unisource has been forwarded the executed amendment. |
| 10-05-2012 : | DISPOSABLES-UNISOURCE: Kathy Vasilieff has returned to Unisource as the state contract representative. | |
| 09-14-2012 : | DISPOSABLE - UNISOURCE: Amendment #28 has been forwarded to Unisource for signature. Amendment, once executed, will add an additional 5 items that DSHS/Mcguire has requested to contract. Execution date expected 1st week in October. | |
| 09-11-2012 : | FSA ORDERING CONTACT CHANGE: Abi Salmon (425-251-1383, PS_Temp1@fsafood.com) has temporarily replaced Lisa Thompson as the ordering contact for FSA. Pam Olsen will relay who the permanent replacement is. | |
| 08-09-2012 : | FSA/DINING ALLIANCE 2011 CREDITS: Dining Alliance has issued 2 checks to FSA to credit WA. State accounts for 2011 qualified manufacturer/product purchases. 1) Western Wa accounts: $30,973.29 (CK#17116) 2) Eastern Wa Accounts: $1,708.39 (CK# 17115) 3) Approximately an additional $6,000 from Dining Alliance is still expected. The 2011 credits ($32,681.68) is smaller than the 2010 credits ($52,981.16), a 38% decrease. Dining Alliance/Rick Wilson states they had a tremendous amount of transition with the manufactures they have relationships with. Dining Alliance states this is a very fluid thing every year because the manufactures decide yearly if they want to continue to participate in the program based on their marketing plans. Dining Alliance issued checks to FSA. FSA has deposited the checks and issued credits to agency FSA accounts. Credits will be reflected on agencies next statement. DOC/CI/DSHS/DVA have been notified and forwarded spreadsheet reflecting credits by account number (also by manufacturer). | |
| 07-18-2012 : | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON PRODUCE CONTRACT & FSA CONTRACT: These contracts are eligible for twelve month extensions. Current terms expire: Produce 1/31/13 and FSA on 3/20/13. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Please submit your comments by August 17, 2012. Questions can be addressed to Kathie Collins at kcollin@ga.wa.gov or 360-902-7428. Main contract users (DOC/DSHS/CI/DVA/CDHL/School for Deaf) have all been notified on 7/28/12 via email of request to submit feedback. | |
| 07-03-2012 : | DAIRY-TERRY'S DAIRY. Dale/Terry's is late in submitting the monthly milk pricing to Jennifer Burbage which delays the posting to the portal page. I notified Dale that it has to be submitted today which he did. | |
| 07-02-2012 : | CONTRACT EXTENSION | DISPOSABLES CONTRACT, CATEGORY E, EXTENDED FOR ONE YEAR. 1) Unisource (10/1/12 to 9/30/13), amendment #27 CCI revision date is 7/2/12, Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email as well. |
| 07-02-2012 : | CONTRACT CHANGE | UNISOURCE - AMENDMENT #26 TO ADD KRAFT BAGS EXECUTED ON 6/28/12 A total of 16 different kraft bag items have been added to disposables contract per amendment #26. Items were previously available on contract #01608 from West Coast Paper, however, due to the Liquor Control Board privatization of liquor the spend by other agencies will be less than $25,000 per year. Pricing was obtained from Unisource (contract 06006) and an analysis was performed by CS/Stacy which demonstrated comparable costs. Contract 06006 allows for the addition of items so these 16 kraft bags were added to the Unisource Disposables contract. CCI revision date is 7/2/12, Pricing Page revision date 6/28/12. Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email as well. |
| 07-02-2012 : | CONTRACT CHANGE | UNISOURCE - AMENDMENT #25 TO ADD 2 SOLO ITEMS EXECUTED ON 6/28/12 Item #74. Code 7351-001-016, Brand #10511828, Solo RSP16P-00055, CUP 16 OUNCE JAZZ DOUBLE POLY WAXED PAPER DRINK COLD 20 sleeves of 50 cups/1000 cups per case, Case price $51.21 (3.2% cost to serve, 24.9% gtm) Item #75. Code 7351-001-516, Brand #10449317, Solo VS516-J8000 CONTAINER 16 OUNCE SOLO PAPER SINGLE POLY SYMPHONY 20 sleeves of 25 cups/500 cups per case, Case Price $87.24 (3.2% cost to serve, 24.9% gtm) CCI revision date is 7/2/12, Pricing Page revision date 6/28/12. Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email as well. |
| 07-02-2012 : | CONTRACT EXTENSION | DAIRY CONTRACT, CATEGORY E, EXTENDED FOR ONE YEAR. 1) Darigold (9/1/12 to 8/31/13), amendment #6 2) Liberty Distributing (9/1/12 to 8/31/13) amendment #7 3) Medosweet (9/1/12 to 8/31/13) amendment #6 4) Terry's (9/1/12 to 8/31/13) amendment #4 Vendors have current Business Licenses and are current with usage reporting. Report cards requested by Biweekly bulletin and email to DSHS, DOC, CI, DVA, School for Blind and School for Deaf. Vendor & Report Cards Received: a. Darigold: Received 2 report cards, both with favorable comments and wish to extend (1 from DSHS, 1 from DOC) b. Liberty: Received 3 report cards, all with favorable comments and wish to extend (2 from DSHS, 1 from DOC)c. Medosweet: Received 3 report cards, all with favorable comments and wish to extend (all 3 from DOC) d. Terrys: Received one report card from DSHS with favorable comments and wish to extend. Yearly Increase/Decrease: Darigold: An increase in sales of 13.5% occurred from 2010 to 2011. Liberty: An increase in sales of 32.8% occurred from 2010 to 2011 (Dairy). Medosweet: An increase in sales of 13.5% occurred from 2010 to 2011. Terry’s: An increase in sales of 5.5% occurred from 2010 to 2011 Spend % by for State Agencies: 72% Spend % by Vendor (2010): Darigold 25.3%, Liberty 4.4% (Dairy), Medosweet 62.7%, Terry’s 7.6%. Term Worth Projection (12 month): Darigold: $1,193,395, Liberty: $202,114 (Dairy), Medosweet: $2,961,672, Terry’s: $358,924. CCI revision date is 7/2/12. Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email of extension. |
| 07-02-2012 : | CONTRACT EXTENSION | BAKERY CONTRACT, CATEGORY B, EXTENDED FOR ONE YEAR. 1) Franz-US Bakeries (8/1/12 to 7/31/13), amendment #8, DES signature date 6/28/12.. 2) Liberty Distributing (8/13/12 to 8/12/13), amendment #9, DES signature date 6/28/12. Vendors have current Business Licenses and are current with usage reporting and management fees. Report cards requested by Biweekly bulletin and emailed to DSHS, DOC, CI, DVA, School for Blind and School for Deaf. Vendor & Report Cards Received: Franz: Received no report cards back for Franz/US Bakery. Liberty: Received 4 report cards back for Liberty Distributing from DSHS facilities, 3 were favorable with a wish to extend. One report card from DSHS/Echo Glen was unfavorable citing not enough whole wheat/grain items were offered. As a result, I worked with Liberty to add an additional 5 whole wheat/grain items to contract via amendment # 8 with Liberty. Contract Specialist followed up with DSHS/Echo Glen/Croteau who stated the additions added contract value. Yearly Increase/Decrease for Bakery: Franz-US Bakery: A increase in sales of 4% occurred from 2010 to 2011. Liberty: A decrease in sales of 75% occurred from 2010 to 2011. The decrease can be attributed to the states current economic environment as well as DOC is purchasing more product through CI. State Agency Bakery Spend %, by vendor (2011): DOC, DSHS, Veterans, Deaf, WSP: 7% Franz, 41% Liberty. Bakery Contract Spend % by Vendor (2010): Franz US Bakery: 59% Liberty: 41%. CCI revision date is 7/2/12. Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email of extension. |
| 07-02-2012 : | CONTRACT CHANGE | BAKERY: LIBERTY AMENDMENT #8 EXECUTED 6/28/12 TO AMEND DESCRIPTION OF ITEM #20: Hamburger Bun, Whole Wheat, 8/pk, 21 oz (order #5205) from 3.5" to 4.5" size due to incorrect size cited by Liberty Distributing. Forwarded vendor a copy of executed amendment. CCI revision date is 7/2/12, Pricing Page revision date 6/28/12. Biweekly bulletin requested. DOC/DSHS/CI/DVA/CDHL notifed via email as well. |
| 06-15-2012 : | EXTENSION-AMENDMENTS SENT TO AWARDED VENDORS FOR: BAKERY, DAIRY & DISPOSABLES TO UTILIZE EXTENSION OPTION TO EXTEND CONTRACT 12 MONTHS: 1) BAKERY (Liberty & Franz/US Bakery). Current terms expires 7/31/12 for Liberty and 8/12/12 for Franz/US Bakery. A. Amendment 9 sent to Liberty to utilize extension option to extend contract for 12 months (August 1, 2012 to July 31, 2013). B. Amendment 8 sent to Franz/US Bakery to utilize extension option to extend contract for 12 months (August 13, 2012 to August 12, 2 013). Vendors are to submit amendments back to contracts specialist within two weeks. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by June 30, 2012. 2) DAIRY (Liberty, Terrys, Darigold, Medosweet). Current term expires 8/31/12. Amendments sent to vendors to utilize extension option to extend contract for 12 months (9/1/12 to 8/31/13). A. Amendment 7 sent to Liberty Distributing. B. Amendment 4 sent to Terry's Dairy. C. Amendment 6 sent to Darigold. D. Amendment 6 sent to Medosweet. Vendors are to submit amendments back to contracts specialist by mid July. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by July 31, 2012. 3) DISPOSABLES (Unisource). Current term expires 9/30/12. Amendment 27 sent to vendor to utilize extension option to extend contract for 12 months (10/1/12 to 9/30/13). Vendor is to submit amendment back to contracts specialist by Mid July. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by July 31, 2012. | |
| 06-15-2012 : | DISPOSABLES-UNISOURCE: Grocery/Kraft bags will be added to the Disposables contract. Items were available on contract #01608 from West Coast Paper, however, due to the Liquor Control Board privatization of liquor the spend by other agencies will be less than $25,000 per year. Pricing was obtained from Unisource (contract 06006) and an analysis was performed by CS/Stacy which demonstrated comparable costs. Contract 06006 allows for the addition of items. CS has forwarded amendment #26 to Unisource for signature. Anticipate amendment execution in the next week. | |
| 06-14-2012 : | BAKERY: LIBERTY AMENDMENT #8 FORWARDED TO LIBERTY FOR SIGNATURE: Amendment #8 will amend product description of Hamburger Bun, Whole Wheat, 8/pk, 21 oz (order #5205) from 3.5" to 4.5" size due to incorrect size cited by Liberty Distributing. | |
| 06-12-2012 : | UNISOURCE - AMENDMENT #25 forwarded to Unisource for signature. Amendment will add an additional two items to contract: 1) 16 oz Disposable Food Bowls-Jazz 2) 16 oz Disposable food Cups-Solo Anticipate execution by end of week. | |
| 06-06-2012 : | Office of State Procurement name changed to Contracts & Legal Services Division, Master Contracts & Consulting Unit. | |
| 05-16-2012 : | UNISOURCE CONTACT INFO: Toni Bautista (toni.bautista@unisourceworldwide.com, 800-447-1570 ext 2446) is the sales representative for Unisource until Kathy Vasilieff returns. | |
| 05-15-2012 : | CONTRACT CHANGE | BAKERY: LIBERTY AMENDMENT #7 EXECUTED 5/16/12 TO ADD WHOLE WHEAT/GRAIN PRODUCT & DELETE ITEMS. 1) Additions: a. Item #18, 100% Whole Wheat, long bread, roundtop 22 oz (order #5258) b. Item #19, Bread, 100% Whole Wheat, deli style, 24 oz (order #5254) b. Item #20, Hamburger Bun, 3.5”, Whole Wheat, 8/pk, 21 oz (order #5205) c. Item #21, Hot Dog Bun, Whole Wheat, 8/pk, 16 oz (order #5206) d. Item #22, Muffin, 100% Whole Grain, 6/pk, 12 oz (order #5207) 2) Deletions a. Item #11, Bun, plain white, hamburger, 3 ½ inch, 12/pkg, 16.5 oz (see item #10 for smaller pack size) b. Item #13, Bun, multi grain whole wheat, 4 ½ inch, 8/pkg 18 oz (See item #20 for whole wheat replacement) c. Item #14, Bun, hot dog, 12/pkg, 16 oz (see item # 15 for smaller pack size) d. Item #17, Roll, hoagie, barbecue, sesame, sliced, individual, 6/pkg 15 oz (deleted due to no usage) DSHS/DOC/DVA/CDHL, WSH & Echo Glen have been informed of changes. |
| 05-15-2012 : | BAKERY-LIBERTY: Whole wheat items were requested to be added to contract by DSHS/report as USDA Healthier US School Challenge mandates the use of these products. Liberty has worked with their distributor to make them available. Amendment #7 has been forwarded to Liberty to: 1) Add: Whole Wheat long bread roundtop, Whole Wheat deli style bread, Whole Wheat Hamburger Bund 3.5", Whole Wheat Hot Dog Bun, Whole Grain Muffin. 2) Delete: a. Hamburger Bun 3.5" 12/pk,( use 8pk instead/item #10) b. Hotdog Bun 12/pk (use 8pk instead/item #15) c. Hamburger Bun 4.5" Multigrain, replaced with Whole Wheat Hamburger 3.5/item #20: d. Hoagie BBQ Roll deleted due to no usage Anticipate amendment approval in the next week. | |
| 05-11-2012 : | UNISOURCE DISPOSABLE CONTRACT: DSHS/Feist has requested adding two new items to the disposable contract. 1) 16 oz Disposable Food Bowls-Jazz 2) 16 oz Disposable food Cups-Solo Contracts specialist has requested "add item" information from Unisource as contract allows adding items. If analysis proves pricing is in the best interest of the state an amendment will be issued. 5/16/12: Update - Unisource Rep Kathy is out on medical leave. "Add Item" form has been forwarded to Toni Bautista to complete and return so I can move forward with an amendment. 5/22/12: Update - Contracts Specialist emailed/calld Toni Bautista and her support desk again regarding the request to "add items". Communicated to her that OSP must hear from her by close of business 5/22/12. 5/22/12: Update - Toni/Unisource left message that she will have pricing to me today or tomorrow. | |
| 05-02-2012 : | PINK SLIME: Meats on contract from FSA and CI do not contain pink slime. | |
| 03-16-2012 : | BAKERY/DAIRY: FEMA/DEBARMENT AMENDMENTS EXECUTED 1) Bakery 06006B: Liberty Distributing, amendment 6, has been executed with an effective date of 3/16/12. Amendment adds FEMA & Debarment language to their bakery contract. Franz already has FEMA & Debarment executed amendment on file. 2) Dairy 06006E: a. Liberty Distributing, amendment 6, has been executed with an effective date of 3/16/12. Amendment adds FEMA & Debarment language to their dairy contract. b. Darigold, amendment 5, has been executed with an effective date of 3/16/12. Amendment adds FEMA & Debarment language to their dairy contract. Medosweet & Terry's already has executed FEMA & Debarment amendments on file. | |
| 03-14-2012 : | BAKERY/DAIRY: FEMA/DEBARMENT AMENDMENTS IN PROCESS 1) Bakery: Liberty Distributing forwarded amendment 6 for signature that would add FEMA/Debarment language to their bakery contract. Franz has executed amendment on file. 2) Dairy: Liberty Distributing forwarded amendment 6 for signature that would add FEMA/Debarment language to their Dairy contract. Darigold forwarded amendment 5 for signature that would add FEMA/Debarment language to their Dairy contract. Medosweet & Terry's has executed amendment on file. Contracts Specialist anticipates execution by 3/13/12. Action requested by Onalaska SD. Executed copies of amendments have been forwarded to vendors. | |
| 02-08-2012 : | CONTRACT STATUS | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON DAIRY, BAKERY & DISPOSABLE PRODUCTS: These contracts are eligible for twelve month extensions. Current terms expire: Bakery 7/31/12, Dairy 8/31/12 & Disposables 9/30/12. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Please submit your comments by February 29, 2012. Questions can be addressed to Kathie Collins at kathie.collins@des.wa.gov or 360-407-9409. OSP Note: Requested Bi-weekly report card request on 2/8/12. Emailed DOC/CI/DSHS/DVA/CDHL on 2/8/12 to request that report cards be submitted by 2/29/12. |
| 02-07-2012 : | RECALL-HARD COOKED EGGS: Recall issued on FSA item # 576947 Hard Cooked Eggs. FSA stated they notified customers on 2-1-11 that were impacted. Only the following lot codes were effected: 1364W use by date 2/13/12 2012W use by date 2/26/12 2016W use by date 3/1/12 Contracts specialist notified DOC/CI/DSHS on 2-7-12 as well. | |
| 01-13-2012 : | HB 1801 Food Purchasing Policy has been reintroduced to the legislature on 1/9/12 for consideration. If passed the bill would: 1) Requires the Department of General Administration (GA), in conjunction with the Department of Health, to develop a model food purchasing policy. 2) Requires the Department of Social and Health Services (DSHS) and the Department of Corrections (DOC), to develop a food purchasing policy for food served to persons in agency custody or who reside in agency institutions. 3) Requires that the food authorized under these policies be consistent with specified minimum standards regarding types, nutritional characteristics, and portion sizes. 4) The GA, the DOC, and the DSHS must report to the Legislature in 2013 regarding their model food procurement policies. UPDATE: Referred to Ways & Means on 1/31/12 | |
| 01-13-2012 : | SB 5779 Regarding the use of certain food service products containing expanded polystyrene has been reintroduced to the legislature on 1/9/12 for consideration and a public hearing was held on 1/11/12. If passed food service businesses would be prohibited from selling or providing food for consumption in expanded polystrene food service containers and use of disposable plastic food service ware would be prohibited as well. Acceptable alternatives would be compostable or recyclable. Failure to comply would be subject to a $250 fine. DES contract #06006 with Unisource has polystyrene silverware (10 items) that may be prohibited if SB 5779 passes. I contacted Unisource who state the silverware, if washed, can be recycled but it is not compostable. Compostable silverware is limited and we will not be able to provide the breadth of product we currently offer on contract. Unisource will be providing product/pricing information on compostable silverware in the next week. At that time a projection of financial impact for DSHS and DOC can be done and communicated to the agency. Contract allows for additions to the contract, so if bill passes we can proceed with adding compostable silverware. Unisource stated the polystyrene silverware is the only polystyrene product on contract #06006. Contract Specialist emailed public hearing notice and bill information to DSHS/Anne Nolet, DOC/Dianne Doonan & CI/Cheral Bales so that they may view the public hearing on 1/11/12 if they choose. DSHS/Anne Nolet did watch the public hearing so that she can engage DSHS if needed. I will keep the agencies informed of the status of this bill. 1/12/12: Contracts Specialist prepared and emailed Steve Krueger a Legislative Hearing Monitor Report. | |
| 01-04-2012 : | CONTRACT STATUS | FSA MARKET BASKET WEEKLY PRICE LIST: Pam/FSA made the following changes: 1) Removed #51047 Calument Baking Powder $53.78 and replaced it with Katie's Kitchen Baking Powder $50.70 to achieve better pricing. Change made to both DOC & State Market Basket 2) Removed #381063 Cheerios Cereal, Frosted (96/1oz) because the vendor discontinued it. No replacement available per FSA. Change made to State Market Basket. DOC Market Basket did not have this item. 3) Removed #768820 Kix Berry Berry Cereal, (96/bowl) because the vendor discontinued it. No replacement available per FSA. Change made to State Market Basket. DOC Market Basket did not have this item. AGENCIES NOTIFIED OF CHANGE: DOC/D Doonan, CI/Bales & Jackson, DSHS/Nolet, CDHL/Myers |
| 12-28-2011 : | CONTRACT CHANGE | UNISOURCE ACCEPTS VISA/P-Card AS FORM OF PAYMENT: Unisource now accepts VISA/P-Card as a form of payment, per amendment # 24 executed on 12/28/11. Any bank or transaction fees associated with use of the VISA card shall be fully assumed by Unisource. Unisource sent executed amendment #24. Revised CCI, dated 12/28/11, loaded to portal page. |
| 12-14-2011 : | CONTRACT EXTENSION | EXTENSION APPROVED FOR FSA CATEGORY A1 (Chilled/Frozen/Dried) AND CATEGORY A3 (Bulk Food). CONTRACT EXTENDED FOR ONE YEAR (3/21/12 TO 3/20/13) PER AMENDMENT #6, EXECUTED 11/9/11. This contract received favorable feedback from agencies and wish to extend contract. Contract has continued value to DOC who procure food product to feed the offender population and DSHS for their special programs. DSHS spend has increased by 2.4% since 2007 award. A future decrease in DSHS spend is anticipated as they move to standardize their meal program and utilize CI to a greater degree. DOC spend has decreased significantly, 27% decrease since award, as they move more of their spend to CI. Pricing: Remains the same. $1.70/State & $2.06/Poly distribution price per case is factored into the prices reflected in FSA’s weekly or monthly price guides. DOC 48%, DSHS 38.5%, DVA 7%, CDHL .7% Management Fee's & Sales Detail are current. Business License is active. Term worth Projection (1 year): $12,689,994 06006c revised 12/9/11 Extension notice published in Biweekly Bulleltin. Agencies notified: CI/DOC/DSHS/DVA/WSD/WSSB |
| 12-14-2011 : | CONTRACT EXTENSION | EXTENSION APPROVED FOR PRODUCE CONTRACT, CATEGORY D. CONTRACT EXTENDED FOR ONE YEAR (2/1/12 TO 1/31/13). 1) Charlies-Triple B (Western WA), amendment #3, executed 11/9/11. 2) Spokane Produce (Eastern WA), amendment #3, executed 11/9/11. This contract received favorable feedback from agencies and want to extend contract. Contract has continued value and spend has continued to grow since 2008. Pricing: Remains the same. Per US Department of Agriculture's Seattle/Spokane Wholesale Fruit and Vegetable Report. Pricing is determined on a weekly basis. Charlies spend by agency: DOC 78%, DSHS 16%, DVA 2.5% Spokane spend by agency: DOC 93%, DSHS 6.5%, DVA .5% Management Fee's & Sales Detail are current with both vendors since 2008 2nd quarter. Business Licenses are active. Term worth Projection (1 year): Charlies $2,758,270, Spokane $1,522,516. Spend by Vendor: Charlies 65%, Spokane 35%. 06006c revised 12/9/11 Extension notice published in Biweekly Bulleltin. Agencies notified: CI/DOC/DSHS/DVA/WSD/WSSB |
| 12-09-2011 : | CONTRACT STATUS | BAKERY - LIBERTY: Liberty/Eddy informs State that his supplier is no longer producing the "Whole Wheat 4.5 Bun". Liberty will provide pricing/nutiritionals for consideration for a possible alternate product. Contracts Specialist notified DSHS/DOC/CI/DVA/WSSB/WSD with the following message: "The Whole Wheat Bun (4.5,” 8/pkg, 18 ounce) in no longer available from Liberty Bakery. Liberty will be providing the State with nutritionals/pricing for a possible alternate product. In the meantime: CI has White Whole Grain Buns that may meet your nutritional requirements. CI ordering information is: http://www.washingtonci.com/products_and_services/food_products/CIFoodsProductList.pdf " |
| 12-07-2011 : | CONTRACT CHANGE | DISPOSABLES - UNISOURCE GRANTED PRICING ADJUSTMENTS PER AMENDMENT #23, EXECUTED 12/8/11. 1) Adjustments warranted after review of PPI’s and documentation from manufacturer for Solo, W. Plastics, Elkay, AJM, Dart, PacPaper & Pactive products. Decreased pricing is offered on some product while other product cost has increased. Some Pactive product was granted a change in the gtm%. See "Current Contract Information" for details. 2) 2.69% average overall increase for 48 items listed/impacted by this adjustment request. 3) 92% of adjustments were justified as requested by Unisource, 8% were justified at a lower percentage increase based on DES analysis. 4) 66% of items on contract impacted (total of 73 items on contract). 5) 1.5% projected annual impact to contract ($12,628.55) projected annual impact for the 48 items listed with adjustments) Agencies provided copy of price sheet: DSHS/DOC/CI/DVA/WSSB/WSD/OSPI Unisource sent copy of executed amendment and pricing page. |
| 11-18-2011 : | DISPOSABLES - UNISOURCE REQUESTS PRICE ADJUSTMENT. Unisource has submitted a request (11-8-11) for price adjustments in Solo, Dart, AJM, Elkay, Pactiv, PacPaper & W Plastics products. Agencies notified: DSHS/DOC/CI/DVA/WSSB/WSD/OSPI Request is being evaluated by our management analyst. If analysis supports the adjustment then an amendment will be issued and pricing updated within the next 30 days. | |
| 11-16-2011 : | UNISOURCE-DISPOSABLE CUTLERY: Kathy/Unisource informed State that the Unisource supplier of disposable cutlery, Jet Plastica, now only release their product to their largest opportunities (Costco etc). Unisource has sourced another supplier, R3, that will be less costly on most items but more expensive on the medium weight polys spoon/fork/knife. Unisource has been directed to demonstrate their recommended replacement (R3) product to DOC/CI/DSHS/DVA/CDHL/WSSB to ensure it meets their needs. Once Unisource obtains approval from agencies then Unisource will resubmit their request for product change/price adjustments. Agencies have been informed they will be contacted by Unisource regarding the replacment (J3) and to see if it meets their needs. | |
| 11-07-2011 : | DISPOSABLES - UNISOURCE REQUESTS PRICE ADJUSTMENT - SOLO & DART ITEMS: Unisource has submitted a request for price adjustment (11/1/11) in Solo and Dart products. Dart products reflect a request ranging from a decrease of 26% to and increase of 2.39% depending of the product, with the average overall request reflecting a 3.7% reduction. Solo product reflect a price increase request that ranges from a 2% to 11%. The 11% increase are for two items (9% foam plate and 9" 3 compartment foam plate). Request is being evaluated by our management analyst. If analysis supports the adjustment then an amendment will be issued and pricing updated within the next 30 days. Agencies notified: DSHS/DOC/CI/DVA/Blind/WSD/OSPI | |
| 10-24-2011 : | 2011 TRADE SHOW: FSA, Medosweet Dairy & CI will participate in the October 26, 2011 DES Trade Show being held in Tacoma. FSA was a Bronze booth sponsor. | |
| 10-04-2011 : | CONTRACT STATUS | EXTENSION-AMENDMENTS SENT TO AWARDED VENDORS FOR PRODUCE (Charlies & Spokane Produce), CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA): 1) PRODUCE (Charlies & Spokane Produce) Current terms expires 1/31/12. Extension offer (Amendment 3) sent to vendors to extend contract for 12 months, February 1, 2012 to January 31, 2013. Vendors are to submit paperwork to contracts specialist by 10/21/11. 2) CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA) Current terms expires 3/20/12. Extension offer (Amendment 6) sent to vendor to extend contract for 12 months, March 21, 2012 to March 20, 2013. Vendor is to submit paperwork to contracts specialist by 10/21/11. Upon receipt of amendments Contract Specialist will review with management for final approval. |
| 09-29-2011 : | RECALL ANNOUNCEMENT OF CANTALOUPE & GROUND BEEF DOES NOT IMPACT STATE CONTRACTED VENDORS. Contracted vendors have confirmed they are not involved in these recalls (Charlies/Spokane Produce/FSA). Contracted vendors will notify OSP/Agencies in the event they are impacted by any recall action. DSHS/DOC/CI/Veterans/Blind/Deaf agencies notified. | |
| 09-23-2011 : | FSA-FOOD & PRODUCT SHOW (DEAL ME IN) being held on October 4 & 5, 2011 from 10-4:00 each day at Washington State Convention Center. OSP contracts specialist unable to attend due to solicitation preparation/deadlines for household appliances. | |
| 09-14-2011 : | CONTRACT CHANGE | GA NOTIFICAITON OF REORGANIZATION TO DES information emailed to awarded vendors (contract administrator, usage contact, management fee contact). |
| 09-09-2011 : | CONTRACT EXTENSION | FEEDBACK RECEIVED ON PRODUCE. Received favorable feedback from DOC for Spokane Produce. No negative feedback was received so Contract Specialist will prepare amendment to extend contract for 12 months (2/1/12 to 1/31/13). FEEDBACK RECEIVED ON FSA CONTRACT. Received favorable feedback from DOC. No negative feedback was received so Contract Specialist will prepare amendment to extend contract for 12 months (3/21/12 to 3/20/13) |
| 09-09-2011 : | CONTRACT EXTENSION | STAKEHOLDER FEEDBACK SOUGHT ON PRODUCE CONTRACT & FSA CONTRACT by Biweekly Broadcast and emailing request direct to DSHS/DOC/DVA/CI/Blind on 8/3/11. Feedback was due by 8/31/11.: Produce Contract current term expires 1/31/12. FSA Contract current term expires 3/20/12. This contract is eligible for a 12 month extension. |
| 08-02-2011 : | CONTRACT EXTENSION | FOOD SERVICE DISPOSABLES CONTRACT, CATEGORY C, EXTENDED FOR ONE YEAR. 1) Unisource (10/1/11 to 9/30/12) amendment #22. Vendor has current Business Licenses and are current with usage reporting. OSP/Richard Carlson conducting audit on mng fee payments. Report cards requested by Biweekly bulletin and email to DSHS, DOC, DVA, School for Blind and School for Deaf. Vendor & Report Cards Received: a. Critical Contract for DSHS, however no report cards were received from DSHS. b. Received 1 DOC with their wish to extend contract and favorable remarks regarding contract/vendor were noted. Yearly Increase/Decrease: Unisource: A decrease in sales of 23.3% occurred from 2009 to 2010. The decrease can be attributed to the states current economic environment as well as DOC is purchasing more product through CI. Spend Average per month on contract (2010): $ 81,375.91 per month. Spend % by Agency, by vendor (2010): State Agencies 99.7%: DOC (59%), DSHS (33%), Veterans (4%) School Districts: 0% DSHS/DOC/CI/DVA/Blind notified of extension via email on 8/3/11 also. Biweekly bulletin of extension requested on 8/3/11. |
| 08-02-2011 : | CONTRACT EXTENSION | DAIRY CONTRACT, CATEGORY E, EXTENDED FOR ONE YEAR. 1) Darigold (9/1/11 to 8/31/12), amendment #4 2) Liberty Distributing (9/1/11 to 8/31/12) amendment #5 3) Medosweet (9/1/11 to 8/31/12) amendment #5 4) Terry's (9/1/11 to 8/31/12) amendment #3 Vendors have current Business Licenses and are current with usage reporting. OSP/Richard Carlson conducting audit on mng fee payments. Report cards requested by Biweekly bulletin and email to DSHS, DOC, DVA, School for Blind and School for Deaf. Vendor & Report Cards Received: a.DSHS: Critical Contract for DSHS, however no report cards were received from DSHS. b.DOC: Received 3 from DOC with their wish to extend contract. However, received feedback from DOC/Christy King for awarded vendor Liberty with a wish to extend contract but concerns regarding poor communication and invoicing were noted. Contracts Specialist contacted Liberty/Eddy with concerns and to put a plan in place to resolve noted concerns. Liberty followed up with DOC/Christy King to resolve. Contracts Specialist followed up with DOC/Christy King and she confirmed that issues were “resolved”. Yearly Increase/Decrease: Darigold: An increase in sales of 19.8% occurred from 2009 to 2010. Liberty: A decrease in sales of 12.5% occurred from 2009 to 2010 (Dairy). Medosweet: An increase in sales of 30% occurred from 2009 to 2010. Terry’s: An increase in sales of 3% occurred from 2009 to 2010 The decrease can be attributed to school district participation, which changes from year to year based on their procurement methodology. Spend % by Agency: Darigold: 25.3%, Liberty: 3.6% (Dairy), Medosweet: 63%, Terry’s: 8.1%. Term Worth Projection (12 month): Darigold: $1,051,911, Liberty: $152,188 (Dairy), Medosweet: $2,609,441, Terry’s: $340,037.00. Spend % by Vendor (2010): Darigold: 25.3%, Liberty: 3.6% (Dairy), Medosweet: 63%, Terry’s: 8.1% DSHS/DOC/CI/DVA/Blind notified of extension via email on 8/3/11 also. Biweekly bulletin of extension requested on 8/3/11. |
| 07-01-2011 : | CONTRACT EXTENSION | BAKERY CONTRACT, CATEGORY B, EXTENDED FOR ONE YEAR. 1) Franz-US Bakeries (8/1/11 to 7/31/12), amendment #7. 2) Liberty Distributing (8/13/11 to 8/12/12), amendment #5. Vendors have current Business Licenses and are current with usage reporting. OSP/Richard Carlson conducting audit on mng fee payments. Report cards requested by Biweekly bulletin and email to DSHS, DOC, DVA, School for Blind and School for Deaf. Vendor & Report Cards Received: Received feedback from DOC/Christy King for awarded vendor Liberty with a wish to extend contract but concerns regarding poor communication and invoicing were noted. Contracts Specialist contacted Liberty/Eddy with concerns and to put a plan in place to resolve noted concerns. Liberty followed up with DOC/Christy King to resolve. Contract Specialist followed up with DOC/Christy King and she confirmed that issues were "resolved". Yearly Increase/Decrease for Bakery: Franz-US Bakery: A decrease in sales of 26% occurred from 2009 to 2010. Liberty: A decrease in sales of 43% occurred from 2009 to 2010. The decrease can be attributed to the states current economic environment as well as DOC is purchasing more product through CI. State Agency Bakery Spend %, by vendor (2010): DOC, DSHS, Veterans, Deaf, WSP: 10% Franz, 49% Liberty. Bakery Contract Spend % by Vendor (2010): Franz US Bakery: 44% Liberty: 56%. |
| 06-30-2011 : | CONTRACT EXTENSION | EXTENSION-AMENDMENTS SENT TO AWARDED VENDORS FOR: BAKERY, DAIRY & DISPOSABLES TO UTILIZE EXTENSION OPTION TO EXTEND CONTRACT 12 MONTHS: 1) BAKERY (Liberty & Franz/US Bakery). Current terms expires 7/31/11 for Liberty and 8/12/11 for Franz/US Bakery. A. Amendment 5 sent to Liberty to utilize extension option to extend contract for 12 months (August 1, 2011 to July 31, 2012. B. Amendment 7 sent to Franz/US Bakery to utilize extension option to extend contract for 12 months (August 13, 2011 to August 12, 2 012). Vendors are to submit amendments back to contracts specialist within the week. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by June 30, 2011. 2) DAIRY (Liberty, Terrys, Darigold, Medosweet). Current term expires 8/31/11. Amendments sent to vendors to utilize extension option to extend contract for 12 months (9/1/11 to 8/31/12). A. Amendment 5 sent to Liberty Distributing. B. Amendment 3 sent to Terry's Dairy. C. Amendment 4 sent to Darigold. D. Amendment 5 sent to Medosweet. Vendors are to submit amendments back to contracts specialist by mid July. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by July 31, 2011. 3) DISPOSABLES (Unisource). Current term expires 9/30/11. Amendment 22 sent to vendor to utilize extension option to extend contract for 12 months (10/1/11 to 9/30/12). Vendor is to submit amendment back to contracts specialist by Mid July. Upon receipt of amendments Contract Specialist will review with managment for final approval. Anticipated GA amendment approval by July 31, 2011. |
| 05-10-2011 : | CORRECTIONAL INDUSTRIES-AMENDMENT #3: Amendment 3 has been approved and is effective 5/27/11. Amendment reflects the following changes: 1) Contract Name Change: Change name of contract from “Frozen Meat” to “CI Convenience Food.” 2) Convenience Use: All items on contract will be convenience use. 3) CI Foods Product List: List will be posted at: http://www.washingtonci.com/products_and_services/food_products/CIFoodsProductList.pdf 4) Minimum Order for free delivery for Political Subdivisions: A minimum order delivery fee for orders less than $500.00 will be charged to political subdivision orders. The fee is 7% of the difference between the actual order price and $500.00. (Example: If you order is $400.00 there will be a charge of 7% of the $100.00 difference or $7.00 to deliver the order). 5) The term of this agreement is extended for 24 months from 7/1/2011 to 6/30/2013, under existing pricing, terms, conditions, and specifications. Background Information: Contract flagged "Critical" by DSHS Vendor Report Cards: 1. DOC: Received 3 from DOC with their wish to extend contract. Areas of concerns were noted by DOC. Jerry Morfitt and Brad Simpson with CI conducted some outreach with the three locations to resolve concerns. 2. Solutions per CI: a. Locations to attend the CI Food Group meeting to resolve concerns as they arise. b. CI will continue to work on reduce their shorts and subs. Some delivery (shorted) issues were due to transition from McNeil Island meat plant to Coyote Ridge due to the closing of McNeil Island. c. CI educating DOC facilities on the CI program and how DOC upper management ad CI upper management is implementing more extensive adoptions of CI purchases. Spend Percentage: 83% DOC, 14% DSHS, .05% Spend History: 14% decrease from 2007 to 2010. Term Worth Projection (24 months): $4,887,366.00 One signed original amendment returned to DOC/John Dispel. DOC/DSHS/DVA notified on 5/27/11. | |
| 05-06-2011 : | FSA CONTACT AND FAX #: Account Coordinator changed from Erica Desoto to Lisa Thompson at 425-251-1383, fax 425-251-1460 | |
| 05-05-2011 : | FSA AMENDMENT #5: Amendment #5 issued with FSA amends section 4.1 Pricing and Adjustments (G) of contract as follows: Contractor may change prices weekly for both Perishables (P) and Non Perishables (NP) product groups going forward for the remainder of the contract. The submissions are to be made by Thursday, to be in effect the following Sunday. All other Pricing, terms and conditions remain unchanged. Effective date of amendment is 5/5/2011. Announced in bi-weekly bulletin and forwarded to DOC/DSHS/DVA/Blind | |
| 05-03-2011 : | GRAPE TOMATO RECALL: Charlies Produce is not involved in the recall. | |
| 04-13-2011 : | FSA - PERISHABLE/NON-PERISHABLE PRICING: GA Meeting held 4/13/11: Present were GA unit manager/Cheral Jones, Shannon McGuire and Kathie Collins. Meeting was regarding current pricing schedule of weekly pricing for perishable and monthly for non-perishable. In developing market baskets for DOC & DSHS that utilizes additional pricing strategies from the manufacturers like rebates and allowances, FSA has stated pricing can only be managed weekly. Conclusion of meeting: These additional pricing strategies create additional savings for DOC/DSHS so GA has determined that adopting weekly pricing for all items is in the best interest of the agencies. Amendment #5 will be issued. | |
| 04-06-2011 : | RADIATION - JAPAN: WSDA news release 4/5/11 states: "Ongoing EPA monitoring confirms Washington milk is safe OLYMPIA — The Washington state departments of Agriculture (WSDA) and Health (DOH) continue to reassure consumers that milk produced and sold in Washington remains a healthy choice for families. Results of ongoing federal monitoring confirm that Washington-produced milk poses no risks for public health. In the wake of the Japan nuclear plant disaster, the U.S. Environmental Protection Agency (EPA) is conducting radiological testing of milk produced in Washington. EPA results announced March 30 confirmed the presence of miniscule levels of radioactive iodine (Iodine-131). On April 4, additional milk sampling results from Tacoma and Spokane were posted on the EPA website. In these two samples, also taken the week of March 21, testing did not detect any radioactive elements, even in trace amounts. In the one sample that did indicate the presence of Iodine-131, the levels found in the milk were 5,000 times below the level that would indicate a health concern, even for children. Drinking a pint of milk with these levels of radiation would be less than half the radiation exposure that occurs during a five-hour airplane flight. Because there is no impact to human health, no milk recalls will be initiated. “EPA monitoring confirms that Washington milk is safe to drink,” said WSDA Director Dan Newhouse. “These results raise no concerns for food safety or public health. Milk and other dairy products remain a healthy choice in your diet.” The state Department of Health continues to monitor air for radiation, which confirms that the disaster in Japan has led to no environmental health risks in Washington, making protective action unnecessary. “There’s a lot of monitoring underway to see how much radiation from Japan can be found in the environment here, and as expected all of the results show very low levels that are well below any health risk,” said Secretary of Health Mary Selecky. “We understand people are concerned, and it’s important to know that only trace levels have been detected. The state continues to monitor air and rainwater, and in fact we expect to have results from our own state milk tests later this month.” Air quality monitoring reports are posted each weekday on the state health department website, along with other relevant information about the state’s response to the disaster in Japan." Information has been forwarded to DOC, DSHS, DVA, CI | |
| 04-06-2011 : | PRODUCE - BAGGED SPINACH RECALL: Charlies Produce, Spokane Produce & FSA is not involved in the recall. Notice sent to DSHS, DOC, DVA. | |
| 03-31-2011 : | PRODUCE - JALAPENO RECALL: Charlies Produce is not involved in the recall. Notice sent to DSHS & DOC. | |
| 03-30-2011 : | EXTENSION-FEEDBACK RECEIVED ON DAIRY, BAKERY & DISPOSABLE PRODUCTS: Contract Specialist requested feedback from DOC/Jay Jackson, DSHS/Erin Hamilton, DVA/Tish Greenfield, Blind/Lorana Myers) 1) Dairy: Received feedback from DOC & McNeil Island for awarded vendor Medosweet with favorable feedback and wish to extend contract. Received feedback from DOC/Christy King for awarded vendor Liberty with a wish to extend contract but concerns regarding poor communication and invoicing were noted. Contracts Specialist contacted Liberty/Eddy with concerns and to put a plan in place to resolve noted concerns. Liberty followed up with DOC/Christy King to resolve. Contract Specialist followed up with DOC/Christy King and she confirmed that issues were "resolved". 2) Bakery: Received feedback from DOC/Christy King for awarded vendor Liberty with a wish to extend contract but concerns regarding poor communication and invoicing were noted. Contracts Specialist contacted Liberty/Eddy with concerns and to put a plan in place to resolve noted concerns. Liberty followed up with DOC/Christy King to resolve. Contract Specialist followed up with DOC/Christy King and she confirmed that issues were "resolved". 3) Disposables: Received report card from DOC for awarded vendor Unisource with favorable feedback and wish to extend contract. Contract Specialist will prepare extension amendments to extend Dairy, Bakery & Disposables for an additional 12 months. Amendments will be forwarded to vendors in the next 8-10 weeks. | |
| 03-30-2011 : | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON DAIRY, BAKERY & DISPOSABLE PRODUCTS ON 1/7/11: These contracts are eligible for twelve month extensions. Current terms expire: Bakery 7/31/11, Dairy 8/31/11 & Disposables 9/30/11. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Main contract users (DOC/DSHS/Veterans Affairs/School for Deaf) have all been notified via email of request to submit feedback. Please submit your comments by January 31, 2011. Questions can be addressed to Kathie Collins at kcollin@ga.wa.gov or 360-902-7428. | |
| 03-30-2011 : | FSA CONTACT AND FAX #: Account Coordinator changed from Erica Desoto to Lisa Thompson at 425-251-1383, fax 425-251-1460 | |
| 03-23-2011 : | PRODUCE - CANTALOUPE RECALL: Charlies Produce is not involved in the recall. Notice sent to DSHS & DOC. | |
| 02-15-2011 : | LEGISLATIVE ACTIVITY: HB 1801 and SB 5653 have been introduced dealing with "Washington state food purchasing policy." Contracts specialist will report further information if governor signs either of these bills into law. | |
| 02-14-2011 : | DOC CONTACTS: Fay Foster & Bea Blowers will be the new contact for DOC. Formerly, Jay Jackson was the contact but he is now with CI/Spokane.. | |
| 02-09-2011 : | CONTRACT EXTENSION | STAKEHOLDER FEEDBACK RECEIVED FOR: 1) BAKERY (Liberty & Franz). Bakery current term expires 7/31/11. Received one report card for Liberty. 2) DAIRY (Terry's, Medosweet, Darigold, & Liberty). Dairy current terms expires 8/31/11. Received two report cards for Medosweet. 3) DISPOSABLES (Unisource). Disposables current term expires 9/30/11. One report card received. 4) CORRECTIONAL INDUSTRIES. Frozen Meat current term expires 6/30/11. Received three report cards. At this time, It is the intent of the state to utilize the 12 month extension options for Bakery amd Disposables. Additional information requested of Liberty Dairy and Correctional Industries to complete review. Anticipate review to be completed by the end of the month. |
| 01-20-2011 : | DISPOSABLES-UNISOURCE: Unisource has been named a 2010 Green Supply Chain Award winner by Supply & Demand Chain Executive magazine for making sustainability a core part of the company’s supply chain strategy. | |
| 01-10-2011 : | PRICE ADJUSTMENT | DISPOSABLES - UNISOURCE-PRICE ADJUSTMENTS/FOIL ITEMS (AMENDMENT #21): Unisource has requested price adjustments on 3 foil items. The adjustments (2 increases, 1 decrease) have been approved and will be effective 1/11/11, upon fully executed Amendment #21. The last adjustment on these items was 4/12/10. Adjustments are supported by PPI indicatators (Aluminum) which indicates a 3.7% increase between April 2010 and November 2010. Documentation from the manufacturer of increase have been provided. Adjustments range from -1.6% to 3.7%. Adjustments equate to an annual overall increase projected to be $846.68 across these 3 items purchased on state contract (2% increase of the spend, well below the 3.7% PPI indicator). Biweekly Bulletin broadcast completed and DSHS/DOC/DVA/BLIND notified. |
| 01-07-2011 : | CONTRACT EXTENSION | STAKEHOLDER FEEDBACK SOUGHT ON: 1) BAKERY (Liberty & Franz). Bakery current term expires 7/31/11. 2) DAIRY (Terry's, Medosweet, Darigold, & Liberty). Dairy current terms expires 8/31/11. 3) DISPOSABLES (Unisource). Disposables current term expires 9/30/11. 4) CORRECTIONAL INDUSTRIES. Frozen Meat current term expires 6/30/11. These contracts are eligible for twelve month extensions. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Please submit your comments by January 31, 2011. Questions can be addressed to Kathie Collins at kcollin@ga.wa.gov or 360-902-7428. Main contract users (DOC/DSHS/Veterans Affairs/School for Deaf) have all been notified via email of request to submit feedback. Also announced request for feedback in the Biweekly bulletin on 1/13/11. |
| 01-04-2011 : | PRODUCE RECALL: Clover & Clover Mix Products have been recalled from Sprouters NW with a "best by" date of 1/16/11 or earlier as they have the potential to be contaminated with salmonella. If any of your locations are involved they have been notified by Charlies or Spokane Produce. | |
| 12-10-2010 : | Unisource Requests price adjustment on foil. Contracts Specialist is reviewing request. DOC/DSHS/VA have been notified. | |
| 11-24-2010 : | EXTENSION APPROVED FOR FSA #06006 category A1 & A3: State approves 12 month extension with FSA for Category A1 (Chilled/Frozen/Dried) and Category A3 (Bulk Food), per amendment #4 (3/21/11 to 3/20/12): This contract received favorable feedback from agencies and wish to extend contract. Contract has continued value to DOC who procure food product to feed the offender population and DSHS for their special programs. DSHS spend has increased by 2.4% since 2007 award. A future decrease in DSHS spend is anticipated as they move to standardize their meal program and utilize CI to a greater degree. DOC spend has decreased significantly, 27% decrease since award, as they move more of their spend to CI. Pricing Structure: Remains the same. $1.70/State & $2.06/Poly distribution price per case is factored into the prices reflected in FSA’s weekly or monthly price guides. Spend by agency: DOC 56%, DSHS 32%, DVA 6% Management Fee's & Sales Detail are current. Business License is active. Term worth Projection (1 year): $13,527,224 | |
| 11-22-2010 : | EXTENSION APPROVED FOR PRODUCE #06006 category D: State approves 12 month extension for Produce with Charlies Produce and Spokane Produce, per amendment #2 (2/1/11 to 1/31/12): This contract received favorable feedback from agencies and want to extend contract. Contract has continued value, spend has continued to grow since 2008. Charlies Produce has increased 10.4% and Spokane Produce 25% since award. Pricing Structure: Per US Department of Agriculture's Seattle/Spokane Wholesale Fruit and Vegetable Report. Pricing is determined on a weekly basis. Charlies spend by agency: DOC 77%, DSHS 19%, DVA 3% Spokane spend by agency: DOC 91%, DSHS 8.5%, DVA .5% Management Fee's & Sales Detail are current with both vendors since 2008 2nd quarter. Business Licenses are active. Term worth Projection (1 year): Charlies $2,758,270, Spokane $1,409,032. Spend by Vendor: Charlies 67.6%, Spokane 32.4%. When State rebids this contract DSHS/Erin would like the following terms changed: 1. wants price of item at order placement to be price invoiced, not date delivered 2. return policy to be best-by date and/or 72 hours minimum, currently it is 24 hours. | |
| 11-19-2010 : | DISPOSABLES - UNISOURCE-PRICE ADJUSTMENTS/SOLO ITEMS (AMENDMENT #20): Unisource has requested price adjustments on 14 Solo items and the deletion of the 16 oz cup due to no sales. The adjustments (6 increases, 8 decreases) and deletion have been approved and will be effective 11/18/10, upon fully executed Amendment #20. The last adjustment on these items was 7/7/08. Adjustments are supported by PPI indicatators (Paper, pulp and allied products) which indicates a 7.45% increase since 7/7/08. Documentation from the manufacturer Solo sites price adjustments due to merger with other company which required Solo's re-evaluation of their manufacturing costs creating the need for price adjustments. Adjustments range from -28% to 46%. Adjustments equate to an annual overall increase projected to be $2,661.28 across the entire contract (1% increase of the spend). Biweekly Bulletin broadcast completed and DSHS/DOC/DVA notified. | |
| 10-13-2010 : | FSA Pumkin Solid #80004 is now in stock. | |
| 10-06-2010 : | FSA Pumkin Solid #80004 is out of stock. Anticipated date of new stock is 10/17/10 per Erika/FSA. | |
| 10-06-2010 : | FSA DINING ALLIANCE CREDIT FOR 2009 PURCHASES: FSA posted the Dining Alliance credits (based on 2009 purchases) to each facility account on Monday, October 4th. The credit will show on your next billing statement. Monthly statements are issued at the end of the month so the next monthly statement you receive will be between November 2nd & 5th. Credits totaling $52,713.75 have been issued to accounts. The statement will list the credit as “WAST REB # and your account number” Terry Coleman, the Accounts Receivable Supervisor at FSA is happy to help with any questions regarding your credit. Her number is 425-251-1347. | |
| 10-01-2010 : | Unisource Requests price increase on Solo items. Contracts Specialist is reviewing request. DOC/DSHS/VA have been notified. | |
| 09-10-2010 : | EXTENSION-OFFERS SENT TO AWARDED VENDORS FOR PRODUCE (Charlies & Spokane Produce), CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA): 1) PRODUCE (Charlies & Spokane Produce) Current terms expires 1/31/11. Extension offer (Amendment 2) sent to vendors to extend contract for 12 months, February 1, 2011 to January 31, 2012. Vendors are to submit paperwork to contracts specialist by 9/24/10. 2) CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA) Current terms expires 3/21/11. Extension offer (Amendment 4) sent to vendor to extend contract for 12 months, March 21, 2011 to March 20, 2012. Vendor is to submit paperwork to contracts specialist by 9/24/10. | |
| 09-10-2010 : | EXTENSION-STAKEHOLDER FEEDBACK RCVD FOR PRODUCE (Charlies & Spokane Produce), CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA): 1) PRODUCE (Charlies & Spokane Produce) Current terms expires 1/31/11. Six report cards were received from stakeholders with directive to extend contract. 2) CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA) Current terms expires 3/21/11. Three report cards were received from stakeholders with directive to extend contract. | |
| 09-09-2010 : | CHEESE: FDA warns consumers to discard cheese from Estrella Family Creamery of Montesano WA. FSA, Medosweet and Terry's state they do not procure product from Estrella. | |
| 08-19-2010 : | SHELL EGG RECALL: Our contracted vendor for eggs is FSA and they have stated they are not part of the current recall on shell eggs. The following vendors that may have supplemented your egg orders (off contract) have also responded that they are not part of the egg recall: 1) Liberty Distributing Dairy 2) Medowsweet Dairy 3) Darigold Dairy 4) Charlies Produce 5) Spokane Produce The FDA has current information regarding the shell egg recall at: http://www.fda.gov/Food/NewsEvents/WhatsNewinFood/ucm222684.htm | |
| 07-27-2010 : | DAIRY- Request by DSHS to add Yogurt 4 oz and low fat sour cream (5lb tub) to Dairy contract. Adding items to contract list has been declined as current vendors have limited supply/flavors available. Medosweet & Liberty both carry the 5lb tub of lowfat sourcream but would need advance notice of orders due to limited availablity. Medosweet pricing for LF sourcream is $5.14 and Liberty is $6.04. Yogurt 4 oz is carried by Medowsweet in limited flavors (raspberry and strawberry) and price is $13.98 48/cs. Liberty also carries yogurt 4 oz but only offers a strawberry/peach combo pack for $12.87 48/cs. DSHS/Erin informed (7/14/10) that items would not be added to Dairy contract as a line item due to these factors but is available as a miscellenous item. These items are also available through FSA which has a wider assortment of flavors. | |
| 07-22-2010 : | BAKERY-FRANZ: Per DSHS request Thinwich bread (white & wheat) will be added to the Franz portion (Eastern WA) of the bakery contract, per amendment #6 (effective date 7/27/10). Liberty Distributing does not offer product which is why it hasn't been added to the Liberty contract. (CCI dated 7/27/10) | |
| 07-21-2010 : | MEAT: Chilled & Frozen meat product is available through FSA and Correctional Industries. Current Contract Information has been updated. (CCI dated 7/27/10) | |
| 07-21-2010 : | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON PRODUCE (Charlies & Spokane Produce), CHILLED, FROZEN, DRIED & BULK FOOD PRODUCTS (FSA): These contracts are eligible for twelve month extensions. Produce current term expires 1/31/11. Chilled, Frozen, Dried & Bulk Food current terms expires 3/21/11. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Main contract users (DOC/DSHS/Veterans Affairs/School for Deaf) have all been notified via email of request to submit feedback. Also announced request for feedback in the Biweekly bulletin. Please submit your comments by August 31, 2010. Questions can be addressed to Kathie Collins at kcollin@ga.wa.gov or 360-902-7428. | |
| 07-15-2010 : | DISPOSABLES - UNISOURCE-PRICE INCREASE/NAPKINS: Unisource has requested a price increase on napkins. The increase has been approved and will be effective 8/1/10, upon fully executed Amendment #19. The last price increase on these items was 10-1-08. 1) NAPKIN, D3052B, Code #8540-006-001, item #10473802, old price $26.56, approved price $28.41 (7% increase). 2) NAPKIN, NP310A, Code #8540-003-00, item #102384462, old price $32.95, approved price $33.99 (3.1% increase). 3) NAPKIN, N5181A, Code #8540-006-020, item #10405986, old price $21.65, approved price $23.13 (6.8% increase). Increase is supported by PPI indicatators (Paper, except newsprint, mills) and documentation from the manufacturer SCA which documents the increased cost to Unisource. DSHS, DOC & DVA were notified on 7/15/10. (CCI dated 7/27/10) | |
| 06-15-2010 : | EXTENSION APPROVED: State approves 12 month extension for Dairy, Bakery and Disposable Products as follows: 1) Dairy: Darigold (amendment #3), Liberty (amendment #4), Medosweet (amendment #4) & Terry's (amendment #2) extended through 8/31/11. 2) Bakery: Franz/US Bakeries (amendment #5) through 8/12/11, Liberty (amendment #4) through 7/31/11. 3) Disposables: Unisource (amendment #18) extended through 9/30/11. | |
| 06-10-2010 : | EXTENSION-OFFERS RECEIVED: Vendors for Dairy, Bakery & Disposables Products have submitted signed extension paperwork to extend contract an additional 12 months. Paperwork will be submitted to managment in the next week for final approval. | |
| 05-27-2010 : | EXTENSION-OFFERS: Sent to awarded vendors for Dairy, Bakery and Disposable Products to utilize extension option for an additional 12 months. Vendors are to submit paperwork to State by 6/7/10. | |
| 05-26-2010 : | BAKERY-FRANZ CONTACT UPDATE: Per request of Lori/Franz the Contract Administrator has been changed from John Moen to Todd Fultz. Contact for reporting quarterly usage reports is Lori Smith, order placement contact is Stacey Greene. | |
| 05-11-2010 : | EXTENSION-FEEDBACK RECEIVED ON DAIRY, BAKERY & DISPOSABLE PRODUCTS: Received feedback from DSHS & DOC. Both agencies wish to extend contract. Contracts Specialist will prepare extension offer and mail to vendor in the next 2 weeks. | |
| 04-29-2010 : | DISPOSABLES-UNISOURCE-AMENDMENT #17a-REPLACEMENT ITEM: Product #10024651Tray 3 compartment has been replaced with item #10511122 tray 3 compartment. The manufacture has refined the packaging of the replacement product to a "Perfect Cube" carton. It is intended to increase efficiency in shipping and reduce packaging waste. Packaging/price will change from 250/cs at $62.88 to 200/cs at $50.20. The item itself is unchanged. Effective date of amendment #17a is 5/14/10. Executed amendment forwarded to Unisource, DOC, DSHS, Veterans, School for Blind. Contract 06006c & Pricing & Ordering 06006p have been updated. | |
| 04-09-2010 : | EXTENSION-STAKEHOLDER FEEDBACK SOUGHT ON DAIRY, BAKERY & DISPOSABLE PRODUCTS: These contracts are eligible for twelve month extensions. Current terms expire: Bakery 7/31/10, Dairy 8/31/10 & Disposables 9/30/10. If you have feedback you would like to provide, please “Submit Contractor Feedback” form located at https://fortress.wa.gov/ga/apps/ContractSearch/ContractSummary.aspx?c=06006. Main contract users (DOC/DSHS/Veterans Affairs/School for Deaf) have all been notified via email of request to submit feedback. Also announced request for feedback in the Biweekly bulletin (publish date is 4/15/10). Please submit your comments by April 29, 2010. Questions can be addressed to Kathie Collins at kcollin@ga.wa.gov or 360-902-7428. | |
| 04-07-2010 : | 2/26/10: Price increase requested by Unisource for Disposable items: 1) 8135-032-008 18"x1000' STD FOI, 281 2) 8135-032-034 18"X500' HD FOIL, 286 3) 8135-032-044 24"X1000' HD FOIL, 242 4) 8135-028-020 12"X2000' FILM, 122 5) 8135-028-040 18"X2000' FILM, 182 6) 8135-028-050 24"X2000' FILM, 142 7) 7135-057-023 PANLINER 8) 8135-020-006 LOCKER PAPER, 20"X1100' 9) 8135-020-010 LOCKER PAPER, 24"X1100' 10) 8135-022-001 BUTCHER PAPER, 18"/50# 11) 8135-022-002 BUTCHER PAPER, 24"/50# 12) 8135-004-005 KRAFT PAPER, 24"/40# 1275' 13) 8135-004-025 KRAFT PAPER, 36"/60# 825' 14) 8135-004-023 KRAFT PAPER, 36"/40# 1275' 15) 8135-040-001 KRAFT PAPER, 18"/40# 1275' 4/12/10: Price increase for 4 items (#3, #4, #5, #6 above), and a decrease on two items (#1 & #2 above) was approved (amendment 16) and will be effective on 4/12/10. | |
| 04-06-2010 : | 4-2-10: FSA Market Basket work group-met with DOC/DSHS to determine items for 2010 market basket for FSA items. | |
| 03-11-2010 : | Category A-1 & A-3 with Food Services of America has been extended for another year to be effective on 3/21/10 through 3/20/11. | |
| 01-05-2010 : | Category D-Eastern & Western Washington Produce have been extended for another year to be effective on 2/1/10 through 1/31/11. | |
| 11-17-2009 : | FSA has finalized a partnership agreement with ZA Trading to provide a variety of Halal meat based entrees as "special order" items to the contract. A broadcast will go out regarding same and FSA is currently updating their price lists to incorporate descriptions, stock numbers and pricing. We continue to pursue a similar partnership to obtain Kosher items. | |
| 11-03-2009 : | Contract 06006-Category G, Frozen Meat Pricing Has been updated. | |
| 09-01-2009 : | Contract 06006-Category C, Disposables has been extended for one year with Unisource. Contract extension is effective 10/1/09 through 9/30/10. | |
| 08-26-2009 : | Contract Amendment for Category G-Frozen Meat to clarify using the Best Buy process has been signed and is effective 8/24/09. Please see the Current Contract Information to see the amendment and revised Terms & Conditions. | |
| 08-19-2009 : | Extension Letter has been sent to Unisource for the Disposables portion of contract 06006. | |
| 08-14-2009 : | Contract has been extended for one year for the Dairy portion of contract 06006 effective 9/1/09 through 8/31/09. | |
| 07-21-2009 : | Contract Extension Letters have been sent to Medosweet, Darigold, Terry's Dairy and Liberty to extend the Dairy portions of the contract. | |
| 07-21-2009 : | Contract has been extended with Liberty for the Western Bakery portion of the contract effective 8/1/09 throuh 7/31/10. | |
| 07-16-2009 : | Contract Extension Letters have been sent to Liberty and Franz to extend the bakery portion of the contract for both the Eastern and Western part of the state. | |
| 07-01-2009 : | Liberty Bakery has been granted a $.04 increase on contracted bakery items. Price increase is effective on July 1, 2009. Please see pricing or Current Contract Information for updated pricing. | |
| 07-01-2009 : | Category G-Frozen Meat portion of the contract has been extended with CI through June 30, 2011. CI has also signed and agreed to Contract terms and conditions. Please see the Current Contract Information. | |
| 01-20-2009 : | Contract extension letter has been sent out to FSA for Category A1 & A3. The extension letter has been signed and returned. The contract is hereby extended for another year with the extension date being March 21, 2009 and effective until March 20, 2010. FSA has requested a price increase. | |
| 01-08-2009 : | GA held a meeting with FSA, DOC and DSHS to finalize the implementation of the new market basket for the State and for DOC. After much hard work from all parties involved, this new market basket has consolidated items and will be at a less cost to the state through FSA negotiating pricing with manufacturers. | |
| 11-24-2008 : | The State has been informed that Inland Dairies is now a part of Darigold. All of the contract information has been updated and the State has received the necessary documentation to accept this change. The contact person and address have all remained the same. Jerrald Barsten still has signing authority and all contractual obligations will remain unchanged and will be fulfilled. | |
| 10-01-2008 : | Unisource has been granted a price increase on many of their items. This increase will be effective on October 1, 2008. Please see price sheet for changes. | |
| 09-17-2008 : | Inland Dairy has been granted a price increase to their mark up for five items on the contract. The items are Milk, Grade A 2%, half pint, Milk, Grade A 1%, half pint, Milk, Chocolate Fat Free, half pint, Ice Cream, Various Flavors, 3 oz Cup, and Sherbert, Various Flavors, 3 oz Cup. | |
| 09-02-2008 : | Medosweet has been granted a price increase to their mark up for all items and is effective September 1, 2008. | |
| 07-31-2008 : | Franz/US Bakeries request for a price increase has been approved. All proper documentation has been submitted and reviewed by both the management analyst and myself. For the current price updates please see the price sheet for Eastern Bakery in the CCI. | |
| 06-19-2008 : | Unisource had requested a price increase at the end of May. After review of all documentation and information concerning the request by our management analyst an increase on the 21 items was accepted. The increase only increased to the amount as approved by the information we were able to attain. The new pricing is available on the price sheet in the CCI. The management analyst's comments and the new prices are as follows: After receiving the response to the price adjustment request, Unisource was able to re-negotiate some pricing with their suppliers, specifically with Sweetheart/Solo. Reportedly, Sweethear/Solo is willing to accept a 4.0% increase on paper items and 14.0% increase on Styrofoam items that they supply to Unisource, which reflects the changes in the markets which would affect these specific items. At this time, the price adjustments requested from Unisource on the items supplied by Elkay, Sweetheart/Solo, and Western Plastics are recommended for acceptance for the contract. Also, due to availability of paper lunch bags on a different contract, it is recommended that this item be dropped from 06006. | |
| 05-09-2008 : | I have update the CCI for disposables to reflect the code numbers and the Unisource item numbers. | |
| 03-31-2008 : | Unisource's request for a price increase on 12 items and a decrease on 1 item has been approved and signed off by both the vendor and management. Updated prices are listed on the CCI. | |
| 03-28-2008 : | After receiving a proposed price increase at the end of January from Unisource, we have successfully negotiated final pricing for those items. Based upon supporting documentation and a review of these documents by myself and our Management Analyst, the State feels that the increase on those 12 items and decrease on 1 item is warranted. I will implement the changes in the CCI and construct an amendment as soon as the vendor signs off on it and I get management's approval. | |
| 01-29-2008 : | The 5% price increase has been justified and is approved. CJones - Unit Manager | |
| 01-29-2008 : | The request for a 5% price increase for all items for Franz/US Bakeries has been substantiated and will be granted upon management approval. The new pricing can be found online under the Eastern Bakery Price Sheet. | |
| 01-22-2008 : | Contract award letters and signed award pages have been sent to the newly awarded vendors for Fresh Fruit and Vegetables, which are Spokane Produce and Charlie's Produce. Start date for the new contract is February 1, 2008. | |
| 01-03-2008 : | With management approval, I have implemented the price changes to the online contract information pricing sheet on the Unisource contract to show the increase on all items. Contract Amendment has been sent and will be posted in the contract file as soon as it is returned. | |
| 08-21-2007 : | Contract 06006 Food Service Disposables has been awarded to Unisource. This will take effect on 10/01/07. | |
| 08-20-2007 : | Based on the IFB award evaluation criteria, awarding the contract to Inland NW Dairies is consistent with IFB terms and is in the best interest of the state. Inland NW Dairies provided the lowest pricing and received the highest point total in the non-cost factors. Inland NW Dairies has been a supplier of dairy products for many years and is a well established company. They were a former provider of the vendor who previously held the contract to this region. By Inland NW Dairies receiving the contract, the state would be receiving the product at a lower price then the current vendor is offering. Based on this information the state has decided to award the contract to Inland NW Dairies and will take effect on September 1, 2007. | |
| 08-17-2007 : | I negotiated prices with Inland NW Dairies. They were able to lower their prices on many of the products. Inland NW Dairies' current pricing is 16% less than the current vendors pricing for the South Central Region based on the total estimated usage. This equals $54,533 in savings. | |
| 08-17-2007 : | On 8/13/07 the NC,SC, and Eastern regions were awarded to Franz/US Bakeries. | |
| 08-14-2007 : | Purpose: Dollies, for the purpose of transporting bakery items, are available to users of this contract for $82.50. The dollies are to accommodate the vendor's bakery trays. The dollies must allow for the bakery trays to be transported throughout the customer's facilities in a safe and effective manner. The dollies are made of angle iron and steel wheeled casters. They are designed to effectively support two stacks of trays side by side. Due to specific needs of McNeil Island facilities the dollies provided for McNeil Island will have wheels that are at least 2 inches wide. A dolly meeting these requirements has been approved by GA contract administrators. The dolly measures about 5ft long, by 26 inches wide and 4-6 inches high depending on size of wheels. Once purchased, the dollies are the property of the facility. At the conclusion of the contract Liberty has the option to negotiate with the customer the purchase of the dollies from the facilities. |
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