| Date | Type | Memo |
|---|---|---|
| 08-09-2017 : | CONTRACT TERMINATION | Contract 16904 has reached its maximum termination date and has terminated effective 6/30/2017. Solicitation 01217, Tractor Shovel Loaders has closed and awards announced. Please view contract 01712 for more information. |
| 03-22-2017 : | CONTRACT CHANGE | ADMINISTRATIVE CHANGE: John Deer has discontinued utilizing the identifier 326. The exact replacement (including purchase price and options) is the 324. |
| 12-06-2016 : | CONTRACT EXTENSION STATUS | All contract amendments have been returned from vendors and executed by DES. Contract is extended to June 30, 2017 or until a replacement contract is implemented, whichever occurs first in time. |
| 11-28-2016 : | CONTRACT EXTENSION STATUS | Per WSDOT's request and apprioved by DES managment, solicitation 02316 (replacement solcitation) will be delayed to allow for more participation during the product demonstration portion of the evaluation. This delay will improve the solicitation process by putting the product demonstration portion of the evaluadurring a point in the year where vendors and evaluators have more time to prepare. Scheduling the product demonstration durring the height of the winter months causes scheduling difficulties and required the vendor to perform the tests when business is at a higher level due to snow/inclimate weather preperations. Amendments were drafted to extend the contract to June 30, 2017 or until a replacement contract is implemented, whichever occurs first in time. At this point 3/4 vendors have returned the amendment signed (waiting on Pape). Call into Pape went unanswered and a message was left for Gerrald Warren to return the call. |
| 11-07-2016 : | CONTRACT REBID STATUS | WSDOT has requested that the current development of a replacement solicitation be put on hold until spring of 2017. WSDOT suggested to allow the contract to lapse as they do not anticipate making any purchases of this commodity in the near future. DES managment determined that the contract should be extended past its maximum term date to allow for other customers to continue to purchase. Contract extension documents were drafted to extend the contract to July 30, 2017 or until implementation of a replacement contract, which ever occurs first in time. Documents are under review by DES managment. |
| 09-16-2016 : | CONTRACT REBID STATUS | Contract is nearing its maximum termination date. Replacement solicitation under development. Replacement solicitation = 02316 |
| 03-28-2016 : | CONTRACT CHANGE | Contract managment has been transfered to Steve Hatfield, Contracts Specialist steve.hatfield@des.wa.gov 360-451-6717 |
| 09-09-2015 : | CONTRACT EXTENSION STATUS | The contract is being overage extended to facilitate the rebid process. |
| 08-20-2015 : | CONTRACT CHANGE | Vendor Sonsray Machinery, Case equipment has price revision (cost pass through) due to manufacturer (Case) price increase to all dealers. Revised pricing posted under "contracts&amendments" |
| 03-27-2015 : | CONTRACT EXTENSION STATUS | Contract 16904 for Front Loaders has been extended through December 31, 2015 and 1-1/2 yard bucket Front Loaders have been added to the contract. Customers are encouraged to review the contract ordering and pricing page for information regarding the compact front loaders that were just added. |
| 03-23-2015 : | CONTRACTS SPECIALIST CHANGE: The new Contract Specialist is Mark Roush, phone 360-407-9311 & email Mark.Roush@des.wa.gov. | |
| 05-08-2014 : | This contract has been extended with Sonsray Machinery for an additional term through 6/14/15. Sonsray also updated pricing structures on models requiring the EPA Tier 4 engine upgrades. Updated pricing can be found on the pricing and ordering page. | |
| 05-06-2014 : | CONTRACT EXTENSION STATUS | The contract has been extended with ClydeWest for one year, through the contract's max term date of 6/14/15. Sonsray is in the process of extending their contract. There will be no lapse in contract coverage. |
| 03-19-2014 : | CONTRACT EXTENSION STATUS | The contract has been extended with Pape Machinery for one year, through the contract's max term date -- 6/14/15. DES is waiting to hear from the other vendors about whether they will extend. |
| 03-06-2014 : | CONTRACT EXTENSION STATUS | The contract has been extended with NC Machinery for one year, through the contract's max term date -- 6/14/15. DES is waiting to hear from the other vendors about whether they will extend. |
| 02-26-2014 : | CONTRACT STATUS | DES (Stuart Sherman) sent contract amendments to each vendor on contract. The contract extension will cover the period 6/15/14 through 6/14/15. Before bringing these extensions into effect, DES would like to receive customer feedback. |
| 02-26-2014 : | CONTRACT STATUS | DES is seeking customer feedback regarding a possible extension for WA State Contract 16904 (Front Loaders), which is scheduled to expire on June 14, 2014. Feedback can be provided at https://fortress.wa.gov/ga/apps/ContractEval/ContractFeedback.aspx?s=C&c=16904 or by contacting the Contracts Specialist, Stuart Sherman, directly. Stuart can be reached at 360-407-8979 or Stuart.Sherman@des.wa.gov. If possible, please provide feedback by March 28, 2014. |
| 08-29-2013 : | CONTRACT CHANGE | The Case TV 380 has been added to the Sonsray Equipment Portion of the contract at the request of WSDOT. A revised CCI has been posted to the Portal page. All other terms and conditions remain unchanged. |
| 01-14-2013 : | PRICE ADJUSTMENT | A price adjustment has been approved for the Pape Machinery portion of the contract. An updated CCI has been posted to the portal page, all other terms and conditions remain unchanged. |
| 05-17-2012 : | CONTRACT EXTENSION | Amendments have been executed with all 4 vendors on this contract. The revised CCI has been posted to the portal page. All other terms and conditions and pricing remain unchanged. |
| 02-29-2012 : | PRICE ADJUSTMENT | Amendments have been executed with all 4 vendors on this contract. Model changes and price adjustments have been approved for all vendors. In addition to the model changes, NC Machinery, Pape Machinery and Case Power have offered Buy Backs and some additional optional equipment. The revised CCI No. 23 has been posted to the portal page. Pricing shall remain firm and fixed for 180 days from the vendors price increase effective date. All other terms and conditions remain unchanged. |
| 01-04-2012 : | CONTRACT STATUS | The initial term of this contract is due to expire on 6/14/12. The Office of State Procurement is seeking user feedback regarding the potential extension of this contract. Please submit your feedback at the following link: https://fortress.wa.gov/ga/apps/ContractEval/ContractFeedback.aspx?s=C&c=16904 or contact the contract administrator Steve Jenkins at 360.407.9415 or steve.jenkins@des.wa.gov. |
| 06-29-2011 : | NC Machinery has added two subcontractors to their portion of the Contract. These subcontractors will handle orders in the Eastern Region and the Southwest Region. NC Machinery is still responsible for all contract terms and usage reporting. Also, Case Power & Equipment updated their contact information. All other terms, conditions and pricing remain unchanged. | |
| 02-16-2011 : | PRICE ADJUSTMENT | Clyde/West has received a price adjustment for their Volvo L150. Volvo is moving to Tier IV complaint engines and the price increase is a result of that. An updated Current Contract Information (CCI) has been posted to the Internet. All other terms, conditions and pricing remain unchanged. |
| 12-08-2010 : | ITEMS ADDITION: A new Loader with a Rubber undercarriage has been added to NC Machinery's portion of the Contract. This addition is within the terms of the Contract, and no other changes have been made. Amendment 20 was issued to complete this request. | |
| 06-09-2010 : | Contract 16904 has been extended for a 24-month term thru June 14, 2012 with all four (4) vendors. Clyde/West and Pape Machinery were approved for price increases in accordance with the terms of the Contract. All other terms, specifications and pricing remain unchanged. | |
| 04-22-2010 : | The current term expires on 6/14/2010. Contract Extension Letters were sent to all four (4) vendors currently on Contract. The extension is for 24 months. A response is requested by 5/6/2010. The Contracts Specialist (CS) anticipates no break in Contract coverage. | |
| 04-09-2010 : | The current term expires on 6/14/2010. The Contracts Specialist (CS) sent a request to the primary Contract user, WSDOT, for them to provide a Contract Feedback report. | |
| 01-19-2010 : | NC Machinery has requested a price increase due to an increased cost from the manufacturer Catepillar. The price increase is under review by the contract administrator. | |
| 12-21-2009 : | Pape Machinery has given the State a 4.5% for 12 months on orders of 6 or more. Current Contract Information No. 17 has been posted to website to reflect this change. All other terms and conditions remain unchanged. | |
| 10-07-2009 : | Pape Machinery requested a change to the Contract, to update the correct model numbers. Model "J" is no longer in production and should be changed to Model "K". The effected models are the 544, 624, 644 and the 744. An updated CCI relflecting the change has been posted. | |
| 08-24-2009 : | Contact information has been updated for Pape Machinery. | |
| 06-23-2009 : | Contract 16904 has been extended via Contract Amendment 13. Modern Machinery did not extend the Contract for another term and will be removed. NC Machinery extended the Contract for an additional with no change in pricing. Case Power & Equipment extended the Contract for an additional term and received a 6% price increase. Pape Machinery extended the Contract for an additional term and received a 6-9% price increase. Clyde/West extended the Contract for an additional term and received a 4.3% price increase. All other terms and conditions remain unchanged. | |
| 06-18-2009 : | Contract Extension is still in process. The Contract will be extended for an additional year with 4 of the 5 vendors | |
| 05-08-2009 : | Four of the five vendors on Contract have replied to the request for an extension of Contract 16904. Pape Machinery was sent a follow-up inquiry regarding their intentions for Contract 16094. The Contracts Specialist (CS) will begin evaluation of vendors cost proposals the week of 5/11-5/15. The CS anticipates no break in Contract coverage. | |
| 04-30-2009 : | Contracts Specialist received an email from NC Machinery requesting an items addition to coincide with other vendors receiving similar items additions on Contract on 4/14/09. Joe Stinton, WSDOT, responded on 4/22/09, and the product meets specifications and the pricing is acceptable and recommends adding the item to the Contract. Cost analysis performed to determine estimated impact on Contract. There is no estimated usage for WSDOT and Political Subdivision at this time. However, the dollar value ($38,989) of the item is very small compared to the overall total value of the Contract ($8.5 million). Amendment (Change Notice) No. 13 was issued to formally add the item to the Contract. | |
| 04-13-2009 : | Contract 16904 expires on 6/14/09. WSDOT has requested this Contract be extended. Contract Extension Letters were sent to all five (5) vendors on Contract. Responses are due no later than 5/7/09. The Contracts Specialist (CS) anticipates no break in Contract coverage. | |
| 03-05-2009 : | The Contract expires on 6/14/09. The Contracts Specialist (CS) requested that WSDOT submit a Contractor Performance Evaluation (CPE). Joe Stinton of WSDOT responded stating they would like to extend the contract for another term. The CS is currently drafting Extension Letters and anticipates no break in Contract coverage. | |
| 12-09-2008 : | Contract 16904 has been updated via Contract Amendment 8 to reflect the buyout of Western Power & Equipment by Case Power & Equipment (manufacturer). Case Power & Equipment will resume all Contract responsibilities. All terms, conditions and pricing will remain unchanged. | |
| 09-30-2008 : | Received letters from contract supplier requesting price adjustment for Contract 16904 Wheel Loaders from Clyde/West and the deletion of two items because new factory models no longer meets spec. Contract pulled for review and it was determined that contractors request for price adjustment meets with the terms and conditions of contract for price adjustments as established in original bid document. Price Adjustment allowed after firm fixed period of 180 days and this will be the third adjustment for this contractor. Last adjustment was January 1, 2008. Reason for price adjustment is because the manufacturer is passing on an increase to its dealers. Supporting documentation provided. Analysis of price adjustment is as follows: Clyde/West averaged requested increase is an averaged 6.6% Spreadsheet shows the mark-up on items 2 and 3. This requested increase applies to orders starting in September 2008. PPI for this commodity from February 08 though July 08 indicates prices have increased in the market place 1.2% over this period of time. Additionally, prices for this equipment are foreign based (Sweden) and this currency is based on the European Dollar (Euro). The US Dollar is currently valued at 0.7064 so when converting dollars into Euro’s the cost will increase as much as 283.7% Customer agency has reviewed this contractors request and agrees that prices appear to be reasonable for the next firm fixed period of 180 days. Based on the above review and supporting documentation the Contract Specialist recommends approval of this price adjustment for contract 16904. Allowing this contract adjustment will avert the customer from rebidding his requirement while the market place of this commodity is escalating and would thereby cause our customers to confront higher pricing for the same items at the time of bid. Change Notice #10 has been published announcing this revision. All other terms conditions and pricing remain unchanged. | |
| 07-24-2008 : | No actions pending at this time. | |
| 05-15-2008 : | No actions pending at this time. | |
| 04-10-2008 : | Received customer request via email from WSDOT to add an item to contract for future purchases. Estimated usage provided. Contract filed pulled for review. Review of contract 16904 determined the customers request is within scope of contract so a letters was sent to contractors for review of customer. Contractors returned add-on letters agreeing to add track mounted skid steers. Modern Machinery…………………...Modern Machinery CK35 Specifications and Pricing provided for front loaders forwarded to the customer for review. WSDOT responded to pricing for TMSS and they meet specifications and pricing is acceptable and recommends adding item to contract for use. Cost analysis performed on customer request to determine estimated impact on contract. Estimated usage was provided at 2 per year and after averaging items the average less than 1% contract value. Dollars for this contract action are usually over this buyers singing authority. However Unit Manager will be out of the office for a few days and has delegated this buyer as acting unit manager. Therefore this buyer has temporary increased signing authority for this contract action. Base on the above it has been determined that it is to the states best interest to add these options to existing contract. Change Notice No. 8 prepared to add item to contract. | |
| 04-07-2008 : | Received customer request via email from WSDOT to add an item to contract for future purchases. Estimated usage provided. Contract filed pulled for review. Review of contract 16904 determined the customers request is within scope of contract so a letters was sent to contractors for review of customer. Contractors returned add-on letters agreeing to add track mounted skid steers. Pape Machinery…………….JohnDeere Equipment CT 322 Western Power & Equipment….....Case 445 CT Specifications and Pricing provided for front loaders forwarded to the customer for review. WSDOT responded to pricing for TMSS and they meet specifications and pricing is acceptable and recommends adding item to contract for use. Cost analysis performed on customer request to determine estimated impact on contract. Estimated usage was provided at 2 per year and after averaging items the average less than 1% contract value. Dollars for this contract action are usually over this buyers singing authority. However Unit Manager will be out of the office for a few days and has delegated this buyer as acting unit manager. Therefore this buyer has temporary increased signing authority for this contract action. Base on the above it has been determined that it is to the states best interest to add these options to existing contract. Change Notice No. 7 prepared to add item to contract. | |
| 03-17-2008 : | No actions pending at this time. | |
| 02-19-2008 : | Received letter from contract supplier requesting price adjustment for Contract 16904 Wheel Loaders. Additionally contractor has had a change in Contract administrators. Contract pulled for review and it was determined that contractors request for price adjustment meets with the terms and conditions of contract for price adjustments as established in original bid document. This is the contractors 2nd price adjustment request since contract awarded in 2004. Reasons for price adjustment are model revisions and manufacture is passing on increase to its dealers. Analysis of contractor’s requests shows the averaged mark-up on items 1 through 5, for Kamatsu Front Loaders Average increase equals 4.56%. PPI for this commodity from October 06 to December 07 indicates prices have increased in the market place by 4% for this commodity and support customers request. Additionally prices for this equipment are foreign based, Japanese, and this currency is based on the YEN. US Dollar is currently valued at rate of exchange of 107.56 which is down from 114 and when converting dollars into Eruo’s the cost will increase as munch as 7 YEN per purchase. Therefore, based on the above review and supporting documentation the recommendation for this contractor’s price adjustment request is to approve this price adjustment for contract 19604 for Modern Equipment. By allowing this price adjustment prices will be firm and fixed for another 180 days. | |
| 02-14-2008 : | No actions pending at this time. | |
| 01-08-2008 : | Received letter from contract supplier, Clyde/West, requesting pass through price adjustment for Contract 16904 Wheel Loaders. Supporting documents provided with request. Contract pulled for review and it was determined that contractors request for price adjustment meets with the terms and conditions of contract for price adjustments as established in original bid document. Price Adjustment allowed after firm fixed period of 180 days and this will be the second adjustment for these contractors. Last adjustment was in March of 2007. Analysis of price adjustment is as follows: Clyde/West averaged requested increase is 3%. Spreadsheets show the mark-up on items 1 through 4, This increase covers a period for orders starting in January 2008 for orders. PPI for this commodity from January 07 to December 07 indicates prices have increased in the market place by 3.1% for this commodity and support customers request. Additionally prices for this equipment are foreign based (Sweden) and this currency is based on the European Dollar (Euro). US Dollar is currently valued at 0.0.694 and when converting dollars into Eruo’s the cost will increase as munch as 107.5%. Therefore, based on the above review and supporting documentation the Contract Specialist recommends approval of this price adjustment for contract 16904. Allowing this contract adjustment will avert the customer from rebidding his requirement while the market place for this commodity is escalating and would thereby cause our customers to confront higher pricing for the same items at time of bid. Change Notice 5 has been published announcing this revision. All other terms, conditions and pricing remain unchanged. | |
| 12-17-2007 : | No actions pending at this time. | |
| 11-15-2007 : | No actions pending at this time. | |
| 10-15-2007 : | No actions pending at this time. | |
| 08-08-2007 : | No actions pending at this time. | |
| 07-12-2007 : | No actions pending at this time. | |
| 05-16-2007 : | Supplier has returned extension letter with request for price adjustment for review. Price adjustment forwarded to WSDOT. | |
| 03-29-2007 : | Received letters from contract suppliers requesting price adjustment for Contract 16904 Wheel Loaders. Requests are from: Clyde/West Pape Machinery Contract pulled for review and it was determined that contractors request for price adjustment meets with the terms and conditions of contract for price adjustments as established in original bid document. Price Adjustment allowed after firm fixed period of 180 days and this will be the first adjustment for these contractors. Reason for price adjustment is because manufactures are passing on increase to its dealers. Supporting documentation provided. PPI for this commodity from June 05 though January 07 indicates prices have increased in the market place at 8.6% over this period of time. Analysis for each price increase is as follows: Clyde/West averaged increase is 10.3% Spreadsheets show the mark-up on items 1 through 4, This increase covers a period from June 05 through January 07 PPI for this commodity for the same period shows prices in the market place are estimated at 8.6% and contractor's prices are higher. Further discussion with contractor because item 1 (15.1%) and item 2 (11.5%) are over PPI averages and appear excessive. Contractor holds firm to price adjustment because they are not able to provide equipment at a lower cost to the state. Additionally documentation for these two items supports a 13.5% pass through from the manufacture while a 2.25 increase is documented as increase in freight and other cost. This would be the 1st price adjustment since contract was awarded and prices would be firm for another 180 days. Pape Machinery averaged increase if 1.6% Spreadsheets show the mark-up on items 1 through 6, This increase covers a period from June 05 through January 07. This is contractors 1st request for price adjustment. PPI for this commodity for the same period shows prices in the market place are estimated at 8.6%. Contractors request is well below PPI and passes on to the State a 6% savings by not requesting the full PPI market increase estimated at $6,840.00 Therefore, based on the above review and supporting documentation the Contract Specialist recommends approval of this price adjustment for contract 16904. Allowing this contract adjustment will avert the customer from rebidding his requirement while the market place for this commodity is escalating and would thereby cause this customer to confront high pricing for the same items at time of bid. | |
| 03-12-2007 : | Contract will be pulled for review. | |
| 11-14-2006 : | No actions required. | |
| 10-16-2006 : | No actions required. | |
| 10-16-2006 : | No actions required. | |
| 09-14-2006 : | No actions required. | |
| 08-15-2006 : | This Contract is approaching review period for a possible price adjustment. No actions at this time. | |
| 07-17-2006 : | No actions required. | |
| 06-15-2006 : | No actions required. | |
| 05-15-2006 : | No actions required. | |
| 03-14-2006 : | No actions pending. | |
| 02-15-2006 : | No actions pending. | |
| 01-17-2006 : | No actions pending. | |
| 12-15-2005 : | No actions pending. | |
| 11-15-2005 : | No actions pending. |
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