Washington State Department of Enterprise Services

Contract Summary


Transcription and Captioning Services - CART


Contract #: 03116
Replaces: 07010
Contract Type: STATEWIDE CONTRACT

This master contract expires on February 20, 2023. Enterprise Services is in the process of developing a new solicitation for Transcription Services. For the most current information on the development of the new solicitation please refer to 15422 Communication Access Transcription (CAT)



CONTRACT SCOPE: This Master Contract is for Transcription and Captioning Services also known as Communication Access Real-time Transcription (CART) Services. The National Court Reporters Association (NCRA) describes CART services as “the instant translation of the spoken word into English text using a stenotype machine, notebook computer and real-time software.” The text produced by the CART service can be displayed on an individual’s computer monitor, projected onto a screen, combined with a video presentation to appear as captions, or otherwise made available using other transmission and display systems. This Master Contract is constructed with five (5) categories:

• Local CART – The real-time conversion of spoken word into written text, displayed on a screen for the audience, done on-site while communication is taking place.
• Remote CART – The real-time conversion of communications into written text, displayed on a screen for the audience, done remotely with use of audio/video relay equipment.
• Real-Time (Open) Captioning – The real-time placement of text upon a live stream, relaying what is being communicated.
• Post-Webinar (Closed) Captioning – The placement of written text relaying what was being communicated on a previously recorded Webinar or other presentation typically saved on a media file.
• Post-Production (Closed) Captioning – The placement of written text conveying what was being communicated on a previously recorded presentation saved on a DVD or CD.



GENERAL PRICING & ORDERING INSTRUCTIONS: Purchasers can select from any of the listed Contractors under each category in the Pricing Information section. Contractors may not provide services outside of the scope of their respective category award. When setting up an account with the contractor, placing an order or doing other business under this contract, reference the master contract unique identifier number. For details on scope of work, delivery, expectations, etc. this is outline in the embedded document in the Contract Specifications or within the executed Master Contract. For contracting documents please see Contracts and Amendment document in the DES portal page. Contact the Contractors directly for questions, quotes or to place orders, information is listed in the section below.

Purchasers will be able to view the awarded pricing on both the Pricing & Ordering Instructions or the executed master contact. The Pricing & Ordering instructions will include the contractor's name, Price, and contractor contact information.

HOW TO USE THIS CONTRACT:

1. Review the Contractor Information section below to find pricing, product offerings, and information for each Contractor.
2. Contact the sales representatives directly to consult about their products and services.
3. Reference DES Contract No. 03116 on your Purchase Order.
4. Contact the Contract Administrator listed below with any further questions.



CONTRACTOR INFORMATION:

Promotion Holdings Global, Inc.
Contact: Jay Gaspay
E-mail: jgaspay@srspremier.com
Phone: 206.826.9948
Pricing
Contract
Amendment

Stanton Captioning and Reporting
Contact: Vanessa Stanton
E-mail: vcstanton29@gmail.com
Phone: 360.606.4228
Pricing
Contract
Amendment

Latte No Sugar Co. | DBA LNS Captioning
Contact: Carol Studenmund
E-mail:carol@LNSCaptioning.com
Phone: 503.299.6200
Pricing
Contract
Amendment

Ai-Media Technologies, LLC.
Contact: Travis Janssen
E-mail:Travis.Janssen@Ai-Media.tv
Phone: 920.227.5445
Pricing
Contract
Amendment



PUBLIC NOTICES: Information about the services we offer under the suite of Language Access Statewide Contracts can be found on the DES website under Language Access Contracts.



DES LANGUAGE ACCESS PURCHASER MEETINGS: As an additional resource, we are inviting eligible purchasers to monthly meetings to answer your questions, connect with other purchasers and get to know your needs around these contracts. Virtual meetings will be held the last Wednesday of every month. All eligible purchasers who use statewide contracts are welcome to register. To register please send an email to DESLanguageAccess@des.wa.gov.



DES has ensured this procurement meets RCW 39.26, follows current State of Washington Procurement Policies, follows DES procurement process, and DES has determined that entering into this contract will be in the best interest of the State of Washington.


Effective Date: 02-21-2017
Est. Annual Worth: $90,667
Current Term Ends On: 02-20-2023
Final Term Ends On: 02-20-2023
Commodity Code(s): 961-17, 961-46, 961-72
Diversity: 0% WBE 0% MBE
# of Bids Received: 6


Contact Info:
Antoinette Wynne
(360) 490-8570
antoinette.wynne@des.wa.gov

Secondary Contact Info:
DES Language Access Program
(360) 490-8570
DESLanguageAccess@des.wa.gov


Who Can Use This Contract?


  • Pricing & Ordering
  • Pricing & Ordering
  • Specifications
  • AI-Media Contract
  • Amendment ACS
  • Amendment LNS
  • Amendment ProMotion
  • Amendment Stanton
  • LNS Captioning Contract
  • Promotion Holdings Contract
  • Stanton Contract
  • Original Solicitation Documents
  • Original Solicitation Amendments
  • Memo to File
  • DES Language Access Guide

Vendor Vendor # Authorized Fulfillment Partners OMWBE Veteran Small Business Considerations / Preferences
AI-MEDIA TECHNOLOGIES LLC W36780
LATTE NO SUGAR CO. W36298
PROMOTION HOLDINGS GLOBAL, INC. W12364 Small Business Contract
STANTON CAPTIONING AND REPORTING W36042 Small Business Contract

  • M = OMWBE Certified Minority Owned |
  • W = OMWBE Certified Women Owned |
  • MW = OMWBE Certified Minority Women Owned

Veteran Owned Contract Icon = Veteran Owned
Small Business Contract Icon = Small Business
* = Newly Added Icon.



Network Connection