Contract Summary

HVAC Parts
See vendors on this contract and their certifications
Contract #: 07815
Replaces: 09109
Contract Type: STATEWIDE CONTRACT
DES is developing a new solicitation for HVAC Parts and Filters: This contract is set to expire on June 30, 2024 and Enterprise Services is developing a new solicitation to replace this contract. For information and updates on the new solicitation development please see contract [27723]. If you have any questions or are a Purchaser and would like to participate in the solicitation development process, please contact the Contract Specialist in the contract information section below.

Contract Scope
This is a statewide master contract for Heating, Ventilation, and Air Conditioning (HVAC) system component parts.

Restrictions: This contract is only for routine preventative maintenance and repairs to restore an HVAC system to an already Public Works approved state. This contract is not for upgrades, overhauls, improvements to existing systems, or new system installs. For that work, please consult your agency's Public Works division as such procurements are typically under a different RCW (39.04) and procurement department.

How to Use this Contract
1. Review the Contractor section below to find pricing, product offerings, and information for each Contractor. This Contract includes products that are in compliance with Washington Executive Order 20-01 State Efficiency and Environmental Performance and are identified as such on the price sheet. When making purchases consider the identified green products to support the state goals.
2. Each Contractor has slightly different ordering instructions (see below). Freight will be prepaid and included in prices unless otherwise specified.
3. Contact the sales representatives directly to consult about their products and services.
4. Reference DES Contract No. 07815 on your Purchase Order.
5. Consult the Frequently Asked Questions (FAQ) for common questions on this contract.
6. Contact the Contract Administrator listed below with any further questions.

Awarded Vendors

Mechtronics Controls, LLC (DBA: HVAC USA)
Washington Small and Veteran Owned Business
Contact Informationt: Lyndon Stout, Email: Lyndon.stout@hvacusa.com, Phone: 425-367-6003
Contract
Amendments
Ordering Instructions:
  • via website (64.7% discount off website products) at HVAC USA.
  • via phone at 800-877-8026 or 800-737-8146

    Gap Supply Company (DBA: Johnstone Supply)
    Administrative Contact Information: William Efird, Email:     w.efird@johnstonenw.com, Phone: 503-863-6003
    Purchasing Contact Information: Elliot Brown, Email: e.brown@johnstonenw.com, Phone: 206-498-4775 or
    Mike Carlson, Email: m.carlson@johnstonenw.com, Phone: 503-597-7209
    Contract
    Amendments
    Ordering Instructions:
  • via website (15% Discount off website products) at Johnstone Supply
  • via phone with Elliott Brown at 206-498-4775, Mike Carlson at 503-597-7209 or 800-626-9833.
  • via email at cs.seattle@johnstonenw.com; be sure to identify your organization is included in the Washington State HVAC Parts and Supplies Contract #07815.

    McGuire Bearing Company
    Contact Information: Steven Kessinger, Email: skessinger@mcguirebearing.com, Phone: 509-535-1511
    Contract
    Amendments
    Ordering Instructions:
  • via phone (65% Discount off website products) at 509-535-1511

    MI Controls Inc.
    Contact Information: Trine Eriksen, Email:     trine@micontrols.com, Phone: 206-767-0140
    Contract
    Amendments
    Ordering Instructions:
  • via phone (64.7% Discount off)

    Refrigeration Supplies Distribution Total Control
    Contact Information: Josh Nelson, Email: jnelson@rsd.net, 425-501-4575
    Contract
    Amendments
    Ordering Instructions:
  • via website (50% Discount off website products) at Refrigeration Supplies Distributor

    DES has ensured this procurement meets     RCW 39.26, follows State of Washington Current Procurement Policies, follows DES procurement process, and DES has determined that entering into this master contract will be in the best interest of the State of Washington.

    • Effective Date: 06-16-2016
    Est. Annual Worth: $2,300,000
    Current Term Ends On: 06-30-2024
    Final Term Ends On: 06-30-2024
    Commodity Code(s): 890-02, 055-02, 345-04, 905-19, 031-07, 981-11, 936-08, 031-05, 055-04, 765-02, 031-03, 031-04, 031-06, 981-12, 035-02, 031-02, 925-07, 557-05, 559-05, 967-02, 031-08, 820-05, 910-04, 312-22, 312-23, 890-01, 031-09, 962-04, 460-10, 918-10, 926-14, 075-01, 445-02, 031-10, 493-04, 926-15, 905-20, 905-26, 885-16, 740-05, 981-14, 931-07, 895-09, 981-16, 890-03, 740-09, 890-04, 410-03, 890-05, 890-06, 031-11, 981-20, 340-07, 959-31, 890-07, 691-28, 979-17, 740-12, 740-13, 906-18, 925-20, 740-17, 740-24, 981-24, 979-20, 225-40, 740-28, 740-30, 740-32, 981-30, 981-32, 910-17, 220-14, 979-35, 981-36, 981-38, 979-37, 981-39, 979-39, 981-40, 981-41, 740-36, 981-43, 981-46, 740-40, 981-47, 998-52, 914-50, 979-45, 979-46, 979-47, 031-67, 992-47, 941-55, 740-45, 936-48, 981-49, 979-53, 979-52, 981-52, 405-72, 981-54, 981-56, 815-58, 981-57, 981-61, 031-76, 740-95, 740-55, 740-60, 740-59, 979-65, 936-67, 740-63, 740-66, 740-70, 979-70, 740-74, 979-72, 981-65, 981-66, 981-68, 981-69, 981-72, 979-81, 981-74, 981-73, 981-76, 073-08, 740-85, 981-83, 981-84, 740-88, 981-82, 895-65, 981-85, 979-94
    Diversity: 0% WBE 0% MBE
    # of Bids Received: 5

    Contact Info:
    Kathy Paterson
    (360) 407-8775
    kathy.paterson@des.wa.gov

    Secondary Contact Info:
    April Cole
    (360) 407-8120
    april.cole@des.wa.gov
    Vendor and Contract Performance Feedback Form
    Please send an email request to the Contract Manager for copies of any submitted feedback
    See the list of customers and vendors for the contract
    Who Can Use This Contract?
    • HVAC Parts Pricing & Ordering
    • MiControls Discount Structure - Honeywell INC
    • MiControls Discount Structure - Johnson Controls
    • MiControls Discount Structure - Schneider Electric
    • Johnstone Contract
    • Johnstone Master Contract
    • Johnstone Supply Amendments 1-8
    • McGuire Bearing Amendments 1-8
    • McGuire Bearing Contract
    • McGuire Master Contract
    • Mechtronics Amendments 1-8
    • Mechtronics Contract
    • Mechtronics Master Contract
    • MIControls Amendments 1-8
    • MIControls Contract
    • MIControls Inc. Master Contract
    • Refrigeration Supplies Distributor Amendments 1-8
    • Refrigeration Supplies Distributor Contract
    • Original Solicitation Documents
    • Original Solicitation Amendments
    • HVAC Parts and Supplies Winning Bid
    • Johnstone Supply Winning Bid
    • McGuire Bearing Winning Bid
    • MIControls Winning Bid
    • Refrigeration Supplies Winning Bid
    • FAQ
    Network Connection